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Published 15 Sept 2025

Contracts Finder notice

Committee Management System via CCS RM6259 Vertical Application Solutions Lot 4: Citizen Service

Official notice

Authority: Southend-on-sea Borough Council

Call-off from a framework agreement
CPV: Document management system (48311100)
Published contract value£75,759Exc. VAT
Contract ends 31 Aug 2028
Awarded to CIVICA UK LIMITED
Contract starts 1 Sept 2025

What is being bought

Published requirement description

Southend-on-City Council is looking to re-procure the committee management system (also known as decision management system) to ensure there is no service interruption at the end of the current contract term.

The committee management system is currently supplied by Civica UK Limited.

Use of the system is thoroughly embedded within Democratic Services and the wider Council. It's public facing elements sit alongside the Council's website and, to the average user, would appear to be part of the website despite in fact being a standalone system.

Published procurement details

Framework cited in notice
Vertical Application Solutions · RM6259
Procedure
Call-off from a framework agreement
Buyer reference
DN781173
Category
Services
Tender status
Complete
Award status
Active
Suitable for SMEs
No
Suitable for voluntary, community and social enterprises
No
Published tender value
£77,000.00
Min Value
£75,758.81
Tender deadline
Procurement method
Selective
Additional classifications 1: Reference
48611000
Additional classifications 1: Scheme
CPV
Additional classifications 1: Description
Database software package
Additional classifications 2: Reference
79130000
Additional classifications 2: Scheme
CPV
Additional classifications 2: Description
Legal documentation and certification services
Item 1: Delivery locations as published
SS2 6ER

Key dates

Published dates
  1. Award decision
    22 Aug 2025
  2. Contract starts
    1 Sept 2025
  3. Notice published
    15 Sept 2025
  4. Contract ends
    31 Aug 2028

Contracting authority & participating public bodies

Suppliers named on the notice

  • CIVICA UK LIMITEDSupplier 30 Stamford Street LONDON SE1 9LQ GB
    Identifier
    01628868 · GB-COH
    Voluntary, community or social enterprise
    No
    Business size
    Large

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Source record

Source
Contracts Finder
Notice language
en
Release reference
ocds-b5fd17-2f800acb-ed75-4367-a212-6b62fcf69e80-2025-09-15T17:54:11+01:00
Published
15 Sept 2025
Latest update
15 Sept 2025
Procedure reference
ocds-b5fd17-2f800acb-ed75-4367-a212-6b62fcf69e80
Contract reference
ocds-b5fd17-2f800acb-ed75-4367-a212-6b62fcf69e80-1