Middleton Cheney Christmas Illuminations

Middleton Cheney Parish Council wishes to provide a programme of Christmas illuminations centred along its High Street. This will involve the introduction of a small annual 'Switch On' expected to be held on the last Saturday of November. The Council is tendering with a view to agreeing a contract with a supplier from 20th August 2024.

The contract will then run for three years to include Christmas 2024, 2025 and 2026 and will end on 31st January 2027.

REQUIREMENTS

1. Provision of a design to furnish lamp posts along the High Street, alleyway and potentially other lamp posts around the village with festive illuminations operating from commando socket supply points. The design must consider limitations of the areas (no over-highway decorations or low-hanging motifs) and will be agreed in collaboration with the Parish Council and Clerk.
2. A scheme of approximately 20 LED lamp post motifs in total. These shall be supplied by the contractor on a lease/hire agreement. The Council may consider hire or purchase of solar items for the village green. For the purpose of this tender, the Parish Council require a proposed lighting scheme to be submitted, including locations of the lighting and imagery of the designs of the proposed motifs.

The contractor shall arrange for the carriage, installation, testing, maintenance, switching on/off and dismantling and storage of festive illuminations.

The Council may agree to additional costs only by resolution to increase the scope or extent of the illumination scheme. These will be negotiated should the need arise. Any considerations not identified in this document may be addressed with the Council at the point of tender, or negotiated with the clerk and Council as they arise. Any queries or questions raised prior to the contract award will be shared with all parties that have indicated a wish to tender.

The point of contact is the clerk to Middleton Cheney Parish Council and the contractor should be prepared to work harmoniously with the Council's employees and other service contractors.

TENDER SUBMISSION

Tenders are to be submitted and received by the Council by 12 noon on 5th August 2024.

The tender pack must be sealed so as to prevent the contents becoming known. The packs shall have no external means of identifying the potential supplier. The completed pack must be marked 'Confidential : Christmas Lights Tender" and sent to:

The Clerk, Middleton Cheney Parish Council

Parish Meeting Rooms

Main Road

Middleton Cheney

OX17 2LR

Email submissions are also accepted and should be sent to clerk@middletoncheney.org.uk

with the subject 'Confidential: Christmas Lights Tender'. The same deadline applies for electronic submissions.