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Published 11 Sept 2023

Contracts Finder notice

Travel Management Company

Official notice

Authority: THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED

Open procedure (above threshold)
CPV: Travel agency and similar services (63510000)
Published contract value£15,000Exc. VAT
Contract ends 31 Dec 2026
Awarded to Diversity Travel
Contract starts 1 Jan 2024

What is being bought

Published requirement description

Due to the nature of the work WFD carries out, more than 50% of our staff and consultants travel on a regular basis both locally in and to the UK and overseas to a diverse range of countries. Our travel needs are often short-notice or subject to last-minute changes due to the changing needs of travellers. For the logistical arrangements of these business trips, WFD needs the services of a provider that can facilitate both an individual's travel arrangements, complex group trips, and VIP travel. The successful bidder will provide the following services: visas; air travel; rail travel (UK, Europe, and international); ground transportation (e.g. transfers); event venue/meeting space finding and booking; and hotel bookings with no guaranteed minimum annual expenditure on travel and accommodation. This will need to be reflected in a flexible cost and billing structure.

In particular, WFD is looking for a provider that has an effective online booking tool that conforms with our Safe & Sustainable Travel Policy and Expenditure Authorisation requirements, to enable staff to book their own travel if they wish to, bookable from international and UK points of sale. Additionally, we require dedicated agents on hand to help with any queries or to fulfil offline travel bookings for staff and sponsored third party travellers.

Supplier questions are published on our website, please refer to the link below. The deadline for supplier questions is 17:00 BST, 3 October.

Please also refer to the same web page for the full Invitation to Tender and information on how to apply. Alternatively, the ITT can be downloaded below.

Published procurement details

Procedure
Open procedure (above threshold)
Buyer reference
WFD_TMC_2023
Category
Services
Tender status
Complete
Award status
Active
Suitable for SMEs
Yes
Suitable for voluntary, community and social enterprises
No
Published tender value
£1,500,000.00
Tender deadline
Published
Procurement method
Open
Additional classifications 1: Reference
63520000
Additional classifications 1: Scheme
CPV
Additional classifications 1: Description
Transport agency services
Item 1: Delivery locations as published

United Kingdom; Anguilla; Bermuda; British Antarctic Territory; British Indian Ocean Territory; British Virgin Islands; Cayman Islands; Falkland Islands; Gibraltar; Montserrat; Pitcairn, Henderson, Ducie and Oeno Islands; Saint Helena, Ascension and Tristan da Cunha; South Georgia and South Sandwich Islands; Turks and Caicos Islands; Albania; Austria; Belgium; Bulgaria; Croatia; Cyprus; Czechia; Denmark; Estonia; Finland; France; Germany; Greece; Hungary; Iceland; Ireland; Italy; Latvia; Liechtenstein; Lithuania; Luxembourg; Malta; Montenegro; Netherlands; North Macedonia; Norway; Poland; Portugal; Romania; Serbia; Slovakia; Slovenia; Spain; Sweden; Switzerland; Turkey; Afghanistan; Algeria; American Samoa; Andorra; Angola; Antarctica; Antigua and Barbuda; Argentina; Armenia; Aruba; Australia; Azerbaijan; Bahrain; Bangladesh; Barbados; Belarus; Belize; Benin; Bhutan; Bolivia; Bonaire, Sint Eustatius and Saba; Bosnia and Herzegovina; Botswana; Bouvet Island; Brazil; Brunei; Burkina Faso; Burundi; Cambodia; Cameroon; Canada; Cape Verde; Central African Republic; Chad; Chile; China; Christmas Island; Clipperton; Cocos (Keeling) Islands; Colombia; Comoros; Congo; Congo (Democratic Republic); Cook Islands; Costa Rica; Cuba; Curaçao; Djibouti; Dominica; Dominican Republic; East Timor; Ecuador; Egypt; El Salvador; Equatorial Guinea; Eritrea; Eswatini; Ethiopia; Faroe Islands; Fiji; French Polynesia; French Southern Territories; Gabon; Georgia; Ghana; Greenland; Grenada; Guam; Guatemala; Guinea; Guinea-Bissau; Guyana; Haiti; Heard Island and McDonald Islands; Honduras; Hong Kong; India; Indonesia; Iran; Iraq; Israel; Ivory Coast; Jamaica; Japan; Jordan; Kazakhstan; Kenya; Kiribati; Kosovo; Kuwait; Kyrgyzstan; Laos; Lebanon; Lesotho; Liberia; Libya; Macao; Madagascar; Malawi; Malaysia; Maldives; Mali; Marshall Islands; Mauritania; Mauritius; Mexico; Micronesia; Moldova; Monaco; Mongolia; Morocco; Mozambique; Myanmar (Burma); Namibia; Nauru; Nepal; New Caledonia; New Zealand; Nicaragua; Niger; Nigeria; Niue; Norfolk Island; North Korea; Northern Mariana Islands; Occupied Palestinian Territories; Oman; Pakistan; Palau; Panama; Papua New Guinea; Paraguay; Peru; Philippines; Puerto Rico; Qatar; Russia; Rwanda; Saint Barthélemy; Saint Pierre and Miquelon; Samoa; San Marino; Sao Tome and Principe; Saudi Arabia; Senegal; Seychelles; Sierra Leone; Singapore; Sint Maarten (Dutch part); Solomon Islands; Somalia; South Africa; South Korea; South Sudan; Sri Lanka; St Kitts and Nevis; St Lucia; St Vincent; Sudan; Suriname; Svalbard and Jan Mayen; Syria; Taiwan; Tajikistan; Tanzania; Thailand; The Bahamas; The Gambia; Togo; Tokelau; Tonga; Trinidad and Tobago; Tunisia; Turkmenistan; Tuvalu; Uganda; Ukraine; United Arab Emirates; United States; United States Minor Outlying Islands; United States Virgin Islands; Uruguay; Uzbekistan; Vanuatu; Vatican City; Venezuela; Vietnam; Wallis and Futuna; Western Sahara; Yemen; Zambia; Zimbabwe

Key dates

Published dates
  1. Notice published
    11 Sept 2023
  2. Award decision
    13 Dec 2023
  3. Contract starts
    1 Jan 2024
  4. Contract ends
    31 Dec 2026

Contracting authority & participating public bodies

Suppliers named on the notice

  • Diversity TravelSupplier 53 Portland Street, Manchester, M1 3LD
    Identifier
    59934810 · GB-COH
    Voluntary, community or social enterprise
    No
    Business size
    Large

Official documents & specifications (8)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

Source record

Source
Contracts Finder
Notice language
en
Release reference
ocds-b5fd17-2b97ab87-f4eb-4062-b3d0-aac16a7472c3-2024-03-12T14:05:57Z
Published
11 Sept 2023
Latest update
12 Mar 2024
Procedure reference
ocds-b5fd17-2b97ab87-f4eb-4062-b3d0-aac16a7472c3
Contract reference
ocds-b5fd17-2b97ab87-f4eb-4062-b3d0-aac16a7472c3-1