Contracts FinderMulti-supplier agreement
Published 9 Sept 2025

Contracts Finder notice

Video Digitisation Services - AWARD

Authority: BFI

Restricted procedure
CPV: Motion picture and video tape production and related services (92110000)
Published panel value£750,000Shared across 4 suppliers; not a single purchase
Contract ends 30 Sept 2028
Panel 4 suppliersCJP Broadcast Service Solutions Ltd, Memnon Archiving Services Ltd, OvationData Services Ltd. and 1 more
Contract starts 1 Oct 2025

What is being bought

Published requirement description

The BFI requires several Suppliers to deliver Video Digitisation Services under a Framework Agreement.

The British Film Institute is responsible for the accessibility and preservation of a significant share of the UK's film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film and television collections cared for by the BFI National Archive encompass the entire history of cinema, include educational, broadcast, amateur and other creative content held on a wide range of videotape formats.

To help achieve these objectives this framework agreement invites bidders to propose a range of videotape (& audio) digitisation services, along with costs, which can be drawn upon to augment technical capacity within the BFI National Archive's conservation teams. While the BFI maintains considerable expertise and equipment to support and preserve these formats, this Tender seeks a greater range and capacity through commercial provision.

Full details of the draft Specification will be available to the Potential Providers in the draft ITT documentation of this requirement.

The Framework will be awarded for 3 years initially with an option to extend for an additional one year.

Please Note: This requirement will be awarded as a Framework Agreement therefore the BFI does not guarantee any work during the term of the Agreement.

Published procurement details

Procedure
Restricted procedure
Buyer reference
IT-190-416-2025/418 - AWARD
Category
Services
Tender status
Complete
Award status
Active
Suitable for SMEs
Yes
Suitable for voluntary, community and social enterprises
No
Min Value
£1.00
Tender deadline
Procurement method
Selective
Additional classifications 1: Reference
92100000
Additional classifications 1: Scheme
CPV
Additional classifications 1: Description
Motion picture and video services
Tender contract period: Start date
Tender contract period: End date
Item 1: Delivery locations as published
W1T 1LN; British Oversea Territories; Channel Islands; Europe; Isle of Man; Rest of the World; United Kingdom

Key dates

Published dates
  1. Award decision
    1 Aug 2025
  2. Notice published
    9 Sept 2025
  3. Contract starts
    1 Oct 2025
  4. Contract ends
    30 Sept 2028

Contracting authority & participating public bodies

  • BFIContracting authority 21 Stephen Street, London, London, W1T 1LN, United KingdomContact name, email, phone

Suppliers named on the notice

  • CJP Broadcast Service Solutions LtdSupplier Unit 7, Oaklands Business Park,, Stoney Hill Industrial Park, Whitchurch, Ross-On-Wye, Herefordshire, United Kingdom, HR9 6BX
  • dc1 gmbh media & object digitisationSupplier Carl-Bertelsmann-Str. 161 F, Guetersloh, NRW, Germany, 33332
  • Memnon Archiving Services LtdSupplier Youngs Industrial Estate , Unit 15 , Leighton Buzzard, Bedfordshire, United Kingdom, LU7 4QB
  • OvationData Services Ltd.Supplier Unit 10, Crayfields Industrial Park, Orpington, Kent, United Kingdom, BR5 3HP

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Source record

Source
Contracts Finder
Notice language
en
Release reference
ocds-b5fd17-93f0b85b-91b6-4083-8fd9-995e4153d83c-2025-09-09T16:53:19+01:00
Published
9 Sept 2025
Latest update
9 Sept 2025
Procedure reference
ocds-b5fd17-93f0b85b-91b6-4083-8fd9-995e4153d83c
Contract reference
ocds-b5fd17-93f0b85b-91b6-4083-8fd9-995e4153d83c-1