0 · LEADING MANAGEMENT SERVICES LTD for Department for Work & Pensions (Apr 2023)

Contracts

• Estates Security Technical Advisor · LEADING MANAGEMENT SERVICES LTDSME

  Signed

  27 Jan 2022

  Value

  £4,500,000

  Status

  active

  • Change The modifications related to the contractual provisions governing the Security Technical Advisor service for the CSI element of the DWP Estates Security Services contract. The modification of the contract was made by relying on Regulation 72(1)(b). For the purposes of the Regulation 72(1)(b) the modification did involve additional services because of the increase in volume of work that the Contractor are required to carry out on the CSI programme, which was not expected. These are additional services which have come about because of the new requirements under the CSI programme. These were not included in the initial procurement and have been added to the respective services to be provided by the contractor which were originally specified in the contract. The additional services are deemed necessary for the progress of the Critical Infrastructure Programme (CSI) as there are consequences for not having the increase in volume of services related to the CSI programme. The modification is necessitated by the updated industry performance standards as well as by the Department’s own standards. A failure to comply with these standards could, in turn, compromise the safety and security of staff, contractors and visitors to the DWP Estate. Further as per Regulation 72(1)(b)(i) a change of contractor could not be made for technical reasons of interoperability with the present Contractor having helped with existing equipment, services or installations that are used in relation to the CSI programme by the security provider, a change of STA contractor cannot be made. The type of services that the STA contractor provide are required to provide for these additional works include providing services to help the Department manage the transition from the current security infrastructure to the new operating model and the commencement of the CSI programme. These include testing and evaluation of existing systems, equipment and installations, identification of deficiencies and assessment of the G4S’s proposals for upgrade. The STA contractor were tasked with preparation of the business case for the CSI programme from the inception. The STA contractor have gathered an in depth understanding of DWPs existing and future security systems and the standards required and are familiar with the existing equipment and systems operated by the Security provider, and the CSI programme. From a personnel perspective, it would not be possible for the personnel from a new supplier to interoperate with the personnel of the existing supplier. For example, each supplier would be required to engage personnel to oversee and manage testing of the installation of the equipment and there would be substantial overlap with the personnel each contractor would be required to deploy. For the purposes of Regulation 72(1)(b)(ii) a change of contractor would cause significant inconvenience or substantial duplication of costs. In terms of the inconvenience, introducing a new contractor to the CSI Programme would cause significant inconvenience or substantial duplication of costs and likely to cause disruption and further substantial delays to the CSI programme which would have implications for the safety of staff, contractors, and visitors to the DWP Estate. A fresh procurement is intended to be run in parallel but the additional services are required for a short period until the new contract is in place. The modification of the contract was made by relying on Regulation 72(1)(c) (unforeseen circumstances). For the purposes of the price does not exceed 50% of the value of the original contract. The published contract value was around £3 million (excluding VAT). The increase in the value of the Contract resulting from this modification is £1.5 million (excluding VAT). The increase of 50% is within the limits required under the Regulation 72(1)(b), as this does not exceed 50% of the value of the original contract., Need for additional works, services or supplies by the original contractor/concessionaire: The modification was necessitated as at the time of tender it was not known at the time of the placing of the contract that the additional services for the CSI programme would result in extra requirements. The current STA Contractor are the only supplier that knows DWPs specific technical requirement and could respond immediately. No other supplier would be in the position to immediately provide this service as they would not have the in-depth knowledge of DWP and the technical requirement. It is DWPs intention to re-tender this CSI element as a standalone contract.

Dispute resolution & review bodies

• DWPReview body London