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Published 24 May 2021, 10:55 BST

Official UK procurement notice

01907 Maintenance of Fire and Smoke Detection Systems

Official notice

Authority: Scottish Prison Service

2 lotsServicesOpen procedureSME suitable
Sectors: Administration, defence and social security services (75) Delivery: Scotland (UKM)
Awarded value£336,0002 contracts · exc. VAT
Submissions closed 26 Aug 2021awarded 1 Nov 2021
Awarded to ADT Fire & Security, SPIE Scotshield Limited2 awards

What is being bought2 lots · detail below

Published requirement description

This contract will provide maintenance and repair services to the Fire and Smoke Detection Systems installed at Scottish Prison Services sites.

CPV: Fire-prevention services

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot
Lot #1Maintenance of Fire and Smoke Detection Systems – ADT SystemsAwardedRenewal

The SPS has a range of fire and smoke detection (FASD) systems that are included within the scope of this contract. The FASD equipment is utilised to provide a safe living and working environment within SPS properties by ensuring detection & notification in event of a fire to protect buildings, their occupants and equipment in accordance with BS 5839. This lot will provide support and maintenance to the equipment within the Establishments listed under this lot.

The equipment requires to be fully tested, operational and operate at maximum efficiency at all times. The contract shall support this requirement by providing safe and suitable planned maintenance and reactive activities, integrity inspections, test and certification services to a minimum of SFG20 specification where SFG20 fully meets or exceeds the requirements of statutory regulations, manufacturer’s instructions, British and EU Standards, and the operational requirements of the Establishment.

Delivery: Scotland · HMP Barlinnie HMP Dumfries HMP Edinburgh HMP Glenochil HMP Perth HMYOI Polmont SPS College - Polmont
Extensions: Extension period of up to 3 yearsVariant bids: not allowed
75251110 Fire-prevention services
Lot #2Maintenance of Fire and Smoke Detection Systems – Honeywell Gent SystemsAwardedRenewal

The SPS has a range of fire and smoke detection (FASD) systems that are included within the scope of this contract. The FASD equipment is utilised to provide a safe living and working environment within SPS properties by ensuring detection & notification in event of a fire to protect buildings, their occupants and equipment in accordance with BS 5839. This lot will provide support and maintenance to the equipment within the Establishments listed under this lot.

The equipment requires to be fully tested, operational and operate at maximum efficiency at all times. The contract shall support this requirement by providing safe and suitable planned maintenance and reactive activities, integrity inspections, test and certification services to a minimum of SFG20 specification where SFG20 fully meets or exceeds the requirements of statutory regulations, manufacturer’s instructions, British and EU Standards, and the operational requirements of the Establishment.

Delivery: Scotland · HMP Barlinnie Open Estate -Castle Huntly nr Dundee HMP Greenock HMP Inverness HMP Low Moss HMP Shotts Calton House SPS HQ Edinburgh HMP&YOI Cornton Vale
Extensions: Extension period of up to 3 yearsVariant bids: not allowed
75251110 Fire-prevention services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical: 60%
  • price: 40%
Published award criteria (2)
  • Technical: 60
  • Price: 40
Lot distribution rule: Lot 1: Maintenance of Fire and Smoke Detection Systems – ADT Systems Lot 2: Maintenance of Fire and Smoke Detection Systems – Honeywell Gent Systems
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
24 May 2021, 10:55 BST
Last source update
30 Nov 2021, 14:55 GMT
Award evaluation window
19 Aug 2021 – …
Authority reference
01907
FTS notice number
2021/S 000-029702
Classification (CPV)
Fire-prevention services
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-02b430 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

Publisher note: Any contract awarded for this tender is planned to be for a 3 year initial term with an optional extension period of up to 3 years. This tender will be published using the Public Contracts Scotland-Tender web portal. (PCS-T) Employers Liability 5 million pounds Public Liability 5 million pounds Years for evidence of turnover: 2 years (SC Ref:675450)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
26 Aug 2021, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
19 Aug 2021, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

25 Jun 2021 → 30 Nov 2021 · 4 dates
  1. Next notice expected
    25 Jun 2021, 00:00 BST
  2. Bids opened
    19 Aug 2021, 14:00 BST
  3. Submission deadline
    26 Aug 2021, 14:00 BST
  4. Notice published
    30 Nov 2021, 14:55 GMT

Notice history

5 events · 4 releases on Find a Tender · since 12 Aug 2021
  1. Status changed to active
    12 Aug 2021, 15:45 BST
  2. Procurement method changed
    12 Aug 2021, 15:45 BST
  3. Deadline moved to 26 Aug 2021, 14:00 BST
    12 Aug 2021, 15:45 BST
    +7 days · was 19 Aug 2021, 14:00 BST
  4. Deadline published: 19 Aug 2021, 14:00 BST
    12 Aug 2021, 15:45 BST
  5. Status changed to complete
    30 Nov 2021, 14:55 GMT
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.219 Aug 202126 Aug 2021+7 d
—Bid openingConditions for opening of tenders · IV.2.719 Aug 202126 Aug 2021+7 d

SPS has reviewed the timeline for this project and we are in a position to allow additional time for submission of tenders. New closing date is now Thursday 26th August.

Routine re-releases (4)
  • 2021-05: 1 release · 24 May 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £336,0002 contracts exc. VAT
Bids received 85 from SMEs
Contracts signed 2latest 1 Nov 2021
Awarded toValueDateStatus
Lot 1 · Maintenance of Fire and Smoke Detection Systems – ADT Systems1 award
ADT Fire & Security£216,000 †—Awarded
Lot 2 · Maintenance of Fire and Smoke Detection Systems – Honeywell Gent Systems1 award
SPIE Scotshield Limited£120,000 †—Awarded

Contracts

  • Maintenance of Fire and Smoke Detection Systems – ADT Systems · ADT Fire & Security

    Signed
    1 Nov 2021
    Value
    £216,000
    Status
    active

  • Maintenance of Fire and Smoke Detection Systems – Honeywell Gent Systems · SPIE Scotshield Limited

    Signed
    1 Nov 2021
    Value
    £120,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Maintenance of Fire and Smoke Detection Systems – ADT Systems2bids · 2 electronic · 2 from abroad1——
2 · Maintenance of Fire and Smoke Detection Systems – Honeywell Gent Systems6bids · 6 electronic · 6 from abroad4——

Contracting authority & participating public bodies

Scottish Prison Service

Contracting authorityNational or federal agency/officePublic order and safety Calton House, 5 Redheughs Rigg, Edinburgh, Scotland, EH12 9HWContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff CourtReview body Edinburgh

Bidders & participating suppliers

2 commercial parties on the notice
  • ADT Fire & SecurityAwarded supplier Kilmartin Place, Tannochside Business Park, Glasgow, Scotland, G71 5PH
  • SPIE Scotshield LimitedAwarded supplier 1 Rutherglen Links, Rutherglen Links Business Park,, Glasgow, Scotland, G73 1DF

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria