Official UK procurement notice
106_23 Lubricating Oils, Greases & Antifreeze
Authority: ESPO
What is being bought
Published requirement descriptionESPO is inviting tenders to appoint a range of suppliers onto a framework for the supply and delivery of lubricating oils, greases, antifreeze and associated ancillary products to its customers directly (not via ESPO's warehouse) on a national basis. The framework will target large, multi-location customers e.g., local authorities, NHS trusts, etc. who require a single supplier to offer a one-stop shop for the supply of all their requirements in relation to these product types.
CPV: Anti-corrosion oils · Brake fluids · Compressor lube oils · Gear oils · Greases and lubricants · Lubricating oils and lubricating agents · Lubricating traction oils · Motor oils · Oils for use in hydraulic systems and other purposes · Turbine lube oils · White oils
How this framework works
From the published notice- Bids received
- 8 bids received · 4 suppliers appointed
- Framework period
- 2 yrs from 1 Feb 2023
The lotProcurement structure
single lot · value publishedLot #1Bulk supply & delivery of lubricating oils, greases and antifreeze on a national basisAwardedPublished value£30,000,000
Bulk supply & delivery of lubricating oils, greases and antifreeze on a national basis.
A national framework for the supply & delivery of lubricants, greases, antifreeze and associated ancillary products, including but not limited to, engine oils, hydraulic oils, transmission oils, agricultural oils, greases, antifreezes, miscellaneous oils and ancillaries, to multiple customers and sites.
The framework to be established is intended to meet the requirements of local government and public sector bodies throughout the UK.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “106_23 Lubricating Oils, Greases & Antifreeze” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 10 Nov 2022, 11:37 GMT
- Last source update
- 21 Feb 2023, 15:33 GMT
- Award evaluation window
- 12 Dec 2022 – …
- Authority reference
106_23- FTS notice number
2023/S 000-005205- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0380b7Find a Tender
- Performance terms
ESPO shall monitor the financial stability of the awarded suppliers during the period of the framework by reference to credit rating agency reports.
- Review procedure
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal. ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself. Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only. An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
How it was run
Official notice- Appointment period ends
- 12 Dec 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 12 Dec 2022, 12:01 GMT
Timeline
12 Dec 2022 → 21 Feb 2023 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown12 Dec 2022, 12:00 GMT
- Bids opened12 Dec 2022, 12:01 GMT
- Contract starts1 Feb 2023
- Notice published21 Feb 2023, 15:33 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete21 Feb 2023, 15:33 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 005205-2023-1
- Signed
- 31 Jan 2023
- Value
- £30,000,000
- Period
- … – 31 Jan 2025
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8bids · 8 electronic | 6 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The Royal Court of JusticeReview body
Framework contractors & participating bidders
4 commercial parties on the notice- Fleet Factors LimitedFramework contractor
- Fuchs Lubricants (UK) PLCFramework contractor
- Paterson Enterprises Limited (T/a Morris Lubricants)Framework contractor
- Rock Chemicals Limited (T/a Rock Oils)Framework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria