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Published 15 Oct 2021, 16:31 BST

Official UK procurement notice

165_21 Digital download subscription service for educational resources and teaching content

Official notice

Authority: ESPO·Consortium: 2 public authorities

Framework agreementServicesOpen procedureSME suitable
Sectors: Business Services & Consultancy (79)Education & Training (80) Delivery: UK
Framework ceiling (notional)£10,000,000framework ceiling, not attributable revenue
Submissions closed 15 Nov 2021awarded 8 Mar 2022
Framework period 1 yr 2 moends 31 Mar 2023 · extension options published · starts 1 Feb 2022

What is being bought

Published requirement description

ESPO is seeking to appoint a Supplier who is capable of providing ESPO customers with a digital download subscription service for educational resources and teaching content.

The supplier must have an existing website platform with downloadable resources, which ESPO customers can access via an annual subscription.

CPV: Primary education services · Subscription services

How this framework works

From the published notice
Places
up to 1 suppliers · 3 bids received (3.0 per place) · 1 appointed (full)
Framework period
1 yr 2 mo from 1 Feb 2022

The lotProcurement structure

single lot · value published
Lot #1Digital Download Subscription ServiceAwarded 1 yr 2 moPublished value£10,000,000

This Lot will cover the requirements for the digital download subscription service for educational resources and teaching content.

This Lot will largely be used by education customers such as primary school teachers and nursery workers, where numerous resources and content relevant across multiple subjects can be accessed by this customer base and downloaded via an existing website platform.

Contract period: 1 Feb 2022 – 31 Mar 2023 (1 yr 2 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 36 months. The total value stated in Section II.1.5 includes the option period.Variant bids: not allowed
79980000 Subscription services80100000 Primary education services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Non-Price: 70%
  • price: 30%
Published award criteria (2)
  • Non-Price: 70
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “165_21 Digital download subscription service for educational resources…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
15 Oct 2021, 16:31 BST
Last source update
11 Mar 2022, 14:47 GMT
Award evaluation window
15 Nov 2021 – …
Authority reference
165_21 (ProContract internal Ref. DN541383)
FTS notice number
2022/S 000-006733
Classification (CPV)
Primary education servicesSubscription services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02ec88 Find a Tender
Contract terms
Performance terms

The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.

This framework will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.

Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.

Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

Review and risk notes
Review procedure

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
15 Nov 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
60 days from the deadline
Bids opened
15 Nov 2021, 12:05 GMT
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

15 Nov 2021 → 11 Mar 2022 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    15 Nov 2021, 12:00 GMT
  2. Bids opened
    15 Nov 2021, 12:05 GMT
  3. Contract starts
    1 Feb 2022
  4. Notice published
    11 Mar 2022, 14:47 GMT

Notice history

2 events · 2 releases on Find a Tender · since 11 Mar 2022
  1. Status changed to complete
    11 Mar 2022, 14:47 GMT
  2. Buyer details updated
    11 Mar 2022, 14:47 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 33 from SMEs
Contracts signed 1latest 8 Mar 2022

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Digital Download Subscription Service

    Signed
    8 Mar 2022
    Value
    £10,000,000
    Period
    … – 31 Mar 2023
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic3——

Contracting authority & participating public bodies

2 public bodies on the notice

ESPO

Contracting authorityRegional or local authorityLocal Authority Services Barnsdale Way, Gove Park, Enderby, LEICESTER, East Midlands, LE19 1ESContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The Royal Court of JusticeReview body London

Framework contractors & participating bidders

1 commercial party on the notice
  • Teacher's Pet LimitedFramework contractor 4 Fellgate Court, Newcastle Under Lyme, Staffordshire, ST5 2UA, West Midlands

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria