TenderlineUK
Procurement Intelligence
Search
Find a TenderAwarded
Published 11 Dec 2023, 15:24 GMT

Official UK procurement notice

CE-113-23 - Supply, Delivery and Maintenance of Tractors

Official notice

Authority: South Ayrshire Council (Local council)

6 lotsGoodsOpen procedureSME suitable
Sectors: Agricultural machinery (16)Transport Equipment & Vehicles (34) Delivery: Scotland (UKM94)
Awarded value£4,759,6735 contracts · exc. VAT
Submissions closed 29 Jan 2024awarded 5 Feb 2025
Awarded to HAMILTON ROSS GROUP LTD, Bryson Tractors Ltd5 awards

What is being bought6 lots · detail below

Published requirement description

Supply, Delivery and Maintenance of Tractors

  • Recurrence: Estimated Renewal to be undertaken 2028 / 2029.

CPV: Parts of trailers, semi-trailers and other vehicles · Tractors

Lots and requirements (6)Procurement structure

6 lots · no lot values published · same evaluation weights on every lot
Lot #12 x 150hp Tractors with Grassland Tyres and 2 x Front LoadersAwardedRenewal

2 x 150hp Tractors with Grassland Tyres and 2 x

Front Loaders

Delivery: Scotland
Extensions: Estimated Renewal to be undertaken 2028 / 2029Variant bids: not allowed
34224000 Parts of trailers, semi-trailers and other vehicles
Lot #21 x 150hp Tractor with Agri Tyres and 1 x Front LoaderAwardedRenewal

1 x 150hp Tractor with Agri Tyres and 1 x Front

Loader

Delivery: Scotland
Extensions: Estimated Renewal to be undertaken 2028 / 2029.Variant bids: not allowed
34224000 Parts of trailers, semi-trailers and other vehicles
Lot #33 x 110hp Tractors with Grassland Tyres 3 x Front LoaderAwardedRenewal

3 x 110hp Tractors with Grassland Tyres 3 x Front

Loader

Delivery: Scotland
Extensions: Estimated Renewal to be undertaken 2028 / 2029.Variant bids: not allowed
16700000 Tractors
Lot #42 x 110hp Tractors with Agri Tyres 2 x Front LoaderAwardedRenewal

2 x 110hp Tractors with Agri Tyres 2 x Front Loader

Delivery: Scotland
Extensions: Estimated Renewal to be undertaken 2028 / 2029.Variant bids: not allowed
16700000 Tractors
Lot #52 x 110hp Tractors with Grassland Tyres (FRONT LOADER NOT REQUIRED)AwardedRenewal

2 x 110hp Tractors with Grassland Tyres (FRONT

LOADER NOT REQUIRED)

Delivery: Scotland
Extensions: Estimated Renewal to be undertaken 2028 / 2029.Variant bids: not allowed
16700000 Tractors
Lot #61 x 150-165hp 4X4 Forestry Tractor & 1 x Forestry Trailer (Must be Fully Compatible with Lot 6 - 150-165hp 4X4 Forestry Tractor)Renewal

1 x 150-165hp 4X4 Forestry Tractor & 1 x Forestry Trailer (Must be Fully Compatible with Lot 6 - 150-165hp 4X4 Forestry Tractor)

Delivery: Scotland
Extensions: Estimated Renewal to be undertaken 2028 / 2029.Variant bids: not allowed
16700000 Tractors

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 5 lots
Quality: 40%Price: 60%
Published award criteria (2)
  • QUALITY: 40
  • Price: 60
Conditions of participation1
  • Suitability

    Please refer to Procurement documents

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Estimated Renewal to be undertaken 2028 / 2029.
First published
11 Dec 2023, 15:24 GMT
Last source update
20 Feb 2025, 15:23 GMT
Award evaluation window
29 Jan 2024 – …
FTS notice number
2025/S 000-006317
Classification (CPV)
Parts of trailers, semi-trailers and other vehiclesTractors
Delivery area
Scotland (UKM94)
Official registry OCID
ocds-h6vhtk-042340 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Please refer to Procurement documents

Publisher note: (SC Ref:791230)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
29 Jan 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
29 Jan 2024, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public… ↗

Timeline

29 Jan 2024 → 20 Feb 2025 · 3 dates
  1. Submission deadline
    29 Jan 2024, 12:00 GMT
  2. Bids opened
    29 Jan 2024, 12:00 GMT
  3. Notice published
    20 Feb 2025, 15:23 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    20 Feb 2025, 15:23 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 5
Awarded value £4,759,6735 contracts exc. VAT
Bids received 2020 from SMEs
Contracts signed 5latest 5 Feb 2025
Awarded toValueDateStatus
Lot 1 · 2 x 150hp Tractors with Grassland Tyres and 2 x Front Loaders1 award
HAMILTON ROSS GROUP LTDSME£951,935 †—Awarded
Lot 2 · 1 x 150hp Tractor with Agri Tyres and 1 x Front Loader1 award
HAMILTON ROSS GROUP LTDSME£951,935 †—Awarded
Lot 3 · 3 x 110hp Tractors with Grassland Tyres 3 x Front Loader1 award
Bryson Tractors LtdSME£951,935 †—Awarded
Lot 4 · 2 x 110hp Tractors with Agri Tyres 2 x Front Loader1 award
Bryson Tractors LtdSME£951,935 †—Awarded
Lot 5 · 2 x 110hp Tractors with Grassland Tyres (FRONT LOADER NOT REQUIRED)1 award
Bryson Tractors LtdSME£951,935 †—Awarded

Contracts

  • 2 x 150hp Tractors with Grassland Tyres and 2 x Front Loaders · HAMILTON ROSS GROUP LTDSME

    Signed
    5 Feb 2025
    Value
    £951,935
    Status
    active

  • 1 x 150hp Tractor with Agri Tyres and 1 x Front Loader · HAMILTON ROSS GROUP LTDSME

    Signed
    5 Feb 2025
    Value
    £951,935
    Status
    active

  • 3 x 110hp Tractors with Grassland Tyres 3 x Front Loader · Bryson Tractors LtdSME

    Signed
    5 Feb 2025
    Value
    £951,935
    Status
    active

  • 2 x 110hp Tractors with Agri Tyres 2 x Front Loader · Bryson Tractors LtdSME

    Signed
    5 Feb 2025
    Value
    £951,935
    Status
    active

  • 2 x 110hp Tractors with Grassland Tyres (FRONT LOADER NOT REQUIRED) · Bryson Tractors LtdSME

    Signed
    5 Feb 2025
    Value
    £951,935
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · 2 x 150hp Tractors with Grassland Tyres and 2 x Front Loaders4bids · 4 electronic4——
2 · 1 x 150hp Tractor with Agri Tyres and 1 x Front Loader4bids · 4 electronic4——
3 · 3 x 110hp Tractors with Grassland Tyres 3 x Front Loader4bids · 4 electronic4——
4 · 2 x 110hp Tractors with Agri Tyres 2 x Front Loader4bids · 4 electronic4——
5 · 2 x 110hp Tractors with Grassland Tyres (FRONT LOADER NOT REQUIRED)4bids · 4 electronic4——

Contracting authority & participating public bodies

South Ayrshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Buildings, Wellington Square, Ayr, Scotland, KA7 1DRContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Ayr Sheriff CourtReview body Ayr

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria