Official UK procurement notice
376F_22 Library Stock · UK public procurement notice
Authority: ESPO·Consortium: 2 public authorities
What is being bought3 lots · detail below
Published requirement descriptionESPO intends to renew its existing framework covering the supply of library stock materials. The resulting framework will feature multiple suppliers, and will include categories of print books such as, adult and children's fiction and non-fiction books and reference material. Stock will generally be required to be supplied 'serviced', i.e. complete with stock labels, date stamps, RFID tags, etc.
CPV: Printed books · Printed matter and related products
How this framework works
From the published notice- Bids received
- 6 bids on the busiest of 3 lots · 5 suppliers appointed
- Framework period
- 2 yrs from 1 Apr 2022
Lots and requirements (3)Procurement structure
3 lots · all with a published value · evaluation weights differ by lotLot #1Adult StockAwardedPublished value£41,250,000
This lot will include the following stock categories:
- Adult fiction
- Adult non-fiction
- Reference
Suppliers will be expected to be able to provide stock from within all of the above categories.
Stock will generally be required to be supplied 'serviced', i.e. complete with stock labels, date stamps, RFID tags, etc.
Lot #2Children's StockAwardedPublished value£26,250,000
This lot will include the following stock categories:
- Children's fiction
- Children's non-fiction
Suppliers will be expected to be able to provide stock from within both of the above categories.
Stock will generally be required to be supplied 'serviced', i.e. complete with stock labels, date stamps, RFID tags, etc.
Lot #3Combined Children's and Adult StockAwardedPublished value£7,500,000
This lot will include the following stock categories:
- Adult fiction
- Adult non-fiction
- Reference
- Children's fiction
- Children's non-fiction
Suppliers will be expected to be able to provide stock from within both of the above categories.
Stock will generally be required to be supplied 'serviced', i.e. complete with stock labels, date stamps, RFID tags, etc.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Adult Stock | 60% | 30% | 10% | |
| 2 · Children's Stock | 60% | 30% | 10% | |
| 3 · Combined Children's and Adult Stock | 60% | 10% | 30% |
- Price carries 10–30 points depending on the lot; most lots put it at 30 points.
- “376F_22 Library Stock” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 15 Oct 2021, 17:43 BST
- Last source update
- 9 Mar 2022, 09:24 GMT
- Award evaluation window
- 19 Nov 2021 – …
- Authority reference
376F_22 (ProContract internal Ref. DN554020)- FTS notice number
2022/S 000-006403- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02ec8cFind a Tender
- Performance terms
ESPO shall monitor the financial stability of the awarded Suppliers during the period of the Framework Agreement by reference to credit ratings agency reports. ESPO shall obtain a credit score for the Supplier on or before the Framework start date as a base score and where a significant change in the credit score is identified over the life of the Framework Agreement, ESPO reserves the right to investigate the reasons for this significant change. Depending on the severity of the changes, it will be at the sole discretion of ESPO to suspend or even permanently remove the Supplier from the Framework Agreement.
- Review procedure
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal. ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself. Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders' information only. An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
How it was run
Official notice- Appointment period ends
- 19 Nov 2021, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 60 days from the deadline
- Bids opened
- 19 Nov 2021, 12:05 GMT
Timeline
19 Nov 2021 → 1 Apr 2022 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown19 Nov 2021, 12:00 GMT
- Bids opened19 Nov 2021, 12:05 GMT
- Notice published9 Mar 2022, 09:24 GMT
- Contract starts1 Apr 2022, 00:00 BST
Notice history
2 events · 2 releases on Find a Tender · since 9 Mar 2022- Status changed to complete9 Mar 2022, 09:24 GMT
- Buyer details updated9 Mar 2022, 09:24 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Lot 1 - Adult Stock
- Signed
- 18 Feb 2022
- Value
- £41,250,000
- Period
- … – 31 Mar 2024
- Status
- active
Lot 2 - Children's Stock
- Signed
- 18 Feb 2022
- Value
- £26,250,000
- Period
- … – 31 Mar 2024
- Status
- active
Lot 3 - Combined Children's and Adult Stock
- Signed
- 18 Feb 2022
- Value
- £7,500,000
- Period
- … – 31 Mar 2024
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Adult Stock | 6bids · 6 electronic · 1 from abroad | 6 | — | — |
| 2 · Children's Stock | 6bids · 6 electronic · 1 from abroad | 6 | — | — |
| 3 · Combined Children's and Adult Stock | 6bids · 6 electronic · 1 from abroad | 6 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- The Royal Court of JusticeReview body
Framework contractors & participating bidders
5 commercial parties on the notice- A .T. Little & Sons Ltd T/A Browns BooksFramework contractor
- Askews and Holts Library Services LtdFramework contractor
- James Bennett Pty LimitedFramework contractor
- Peters LimitedFramework contractor
- Ryefield Investments LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria