Official UK procurement notice
58_23 Ready Meals · UK public procurement notice
Authority: ESPO
What is being bought2 lots · detail below
Published requirement descriptionESPO is seeking to renew its framework agreement for the supply and direct delivery of frozen Ready Meals.
CPV: Food, beverages, tobacco and related products · Miscellaneous food products
How this framework works
From the published notice- Bids received
- 8 bids on the busiest of 2 lots · 4 suppliers appointed
- Framework period
- 2 yrs from 1 Oct 2023
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £50,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Single Portion Ready MealsAwardedceiling above
Suppliers under this Lot will be able to supply a wide range of complete single portion main meals and desserts.
Lot #2Multi-Portion Meal ComponentsAwardedceiling above
The scope of this lot is for multi-portion meal components, including main and side dishes, desserts and sweet and savoury sauces.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality (Method Statements): 30%
- price: 60%
- Social Value (Method Statements): 10%
Published award criteria (3)
- Quality (Method Statements): 30
- Social Value (Method Statements): 10
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “58_23 Ready Meals” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 7 Feb 2023, 14:16 GMT
- Last source update
- 7 Nov 2023, 10:45 GMT
- Award evaluation window
- 30 Jun 2023 – …
- Authority reference
58_23- FTS notice number
2023/S 000-032900- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03a387Find a Tender
- Performance terms
Financial - As part of the on-going contract management process, throughout the period of the Framework Agreement, ESPO shall monitor the financial stability of the awarded Supplier by reference to credit rating agency reports. ESPO shall obtain a credit score for the Supplier on or before the Framework start date as a base score and where a significant change in the credit score is identified over the life of the Framework Agreement, ESPO reserves the right to investigate the reasons for this significant change. Depending on the severity of the changes, it will be at the sole discretion of ESPO to suspend or even permanently remove the Supplier from the Framework Agreement.
Food Safety Accreditation - Suppliers must have, and retain throughout the framework lifetime, a relevant third party food safety accreditation (such as BRC, STS) in relation to the manufacture and/or storage of Food products. Failure to retain such accreditation must be immediately reported to ESPO and will be at the sole discretion of ESPO to suspend or even permanently remove the Supplier from the Framework Agreement. Certificate copies will be sent to ESPO annually, on the expiry/renewal date of such accreditation.
- Review procedure
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal. ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself. Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only. An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
How it was run
Official notice- Appointment period ends
- 30 Jun 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 30 Jun 2023, 12:01 BST
Timeline
31 Mar 2023 → 7 Nov 2023 · 5 dates- Next notice expected31 Mar 2023, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown30 Jun 2023, 12:00 BST
- Bids opened30 Jun 2023, 12:01 BST
- Contract starts1 Oct 2023, 00:00 BST
- Notice published7 Nov 2023, 10:45 GMT
Notice history
4 events · 3 releases on Find a Tender · since 19 May 2023- Status changed to active19 May 2023, 14:53 BST
- Procurement method changed19 May 2023, 14:53 BST
- Deadline published: 30 Jun 2023, 12:00 BST19 May 2023, 14:53 BST
- Status changed to complete7 Nov 2023, 10:45 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £50,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1 - Single Portion Ready Meals
- Signed
- 10 Oct 2023
- Value
- ceiling above
- Period
- … – 30 Sept 2025
- Status
- active
Lot 2 - Multi-Portion Meal Components
- Signed
- 10 Oct 2023
- Value
- ceiling above
- Period
- … – 30 Sept 2025
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Single Portion Ready Meals | 8bids · 8 electronic | 6 | — | — |
| 2 · Multi-Portion Meal Components | 8bids · 8 electronic | 6 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The Royal Court of JusticeReview body
Framework contractors & participating bidders
4 commercial parties on the notice- Anglia Crown LimitedFramework contractor
- Apetito LimitedFramework contractor
- BFS Group Limited (T/A Bidfood)Framework contractor
- Food Division LTDFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria