70154 - Education Management System (EMS) for the Education Authority

CPV: Database and operating software package · Database software package · Database systems · Document creation software package · Document creation, drawing, imaging, scheduling and productivity software package · Document management software package · Educational software package · Industry specific software package · Software package and information systems

Procedure method

Award procedure without prior publication of a call for competition

Legal basis

CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)

Procurement category

Goods

Notice status

Awarded without competition

Procurement threshold

Unspecified in notice

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Direct award (no call for competition)

GPA / WTO covered

Yes (GPA)

Recurring procurement

Unspecified in notice

First published

21 Mar 2025, 16:01 GMT

Last source update

21 Mar 2025, 16:01 GMT

FTS notice number

2025/S 000-010760

Classification (CPV)

Database and operating software packageDatabase software packageDatabase systemsDocument creation software packageDocument creation, drawing, imaging, scheduling and productivity software packageDocument management software packageEducational software packageIndustry specific software packageSoftware package and information systems

Delivery area

Northern Ireland (UKN)

Official registry OCID

ocds-h6vhtk-04f795 Find a Tender

Why no open competition

The procurement falls outside the scope of application of the directive

Published justification

This modification for an additional 3 years support and maintenance, and an increase to the overall contract value of £1.1m meet the conditions of Reg 72(1)(c) that states:

(c) where all of the following conditions are fulfilled: —

(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;

(ii) the modification does not alter the overall nature of the contract;

(iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement.

• This modification is now required as a consequence of the EdIS procurement competition to deliver a replacement EMS solution being terminated with no suitable solution identified. EA requires continued use of the current solution until such times as a replacement is procured, developed, tested and goes live;
• This modification does not alter the overall nature of the contract as no new conditions or services are being delivered; and

The increase of a further £1.1m is less than 50% of the original overall contract value. (The original contract value being £2.5m)

Publisher note: EA originally awarded contract 70154 for period 01/04/2018 – 31/03/2023 which included the built in optional 2 year extension taken between 01/04/2023 – 31/03/2025. EA now propose a further 3 year extension to run from 01/04/2025 – 31/03/2028 which requires an additional contract value to the current contract (an additional £1,110,000.00) (overall revised contract value will then be £3,972,276.15). . . NB - The award of the contract modification cannot be confirmed until EA has received Business Case approval from the Department of Education.. . NB2 - Please also note that the Contract was originally awarded to “Capita One Ltd” who have been recently acquired by “MRI Community Software Ltd”. For clarity EA will be contracting with MRI Community Software Ltd for this contract going forward..

• MRI Community Software LimitedAwarded supplier 9 King Street, London, UK, EC2V 8EAContact emailShow contact details

No document links were published on the notice.