Find a TenderClosed
Published 11 Jan 2024, 11:38 GMT

Official UK procurement notice

708920451 - Aircraft Document Reader

Official notice

Authority: Defence Equipment and Support·Consortium: 2 public authorities

ServicesNegotiated
Sectors: IT Services & Software (72) Delivery: UK
Published estimate£5,000,000exc. VAT
Submissions closed 16 Feb 2024

What is being bought

Published requirement description

RAF Air Mobility Force crews for A400M and C17, who comprise the end user, require an Aircraft Document Reader: a security accredited single platform system for the document handling, processing, assuring content, editing, publishing, distribution, viewing and hosting of Aircraft Document Sets in digital format up to Official-Sensitive classification. Hardware is not in scope of this contract.

CPV: Defence services, military defence services and civil defence services · Document management services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation4
  • Suitability

    Suppliers Instructions How to Express Interest in this Tender:

    1. Register your company on the eSourcing portal (this is only required once)
    • Browse to the eSourcing Portal
    • Click the “Click here to register” link
    • Accept the terms and conditions and click “continue”
    • Enter your correct business and user details
    • Note the username you chose and click “Save” when complete
    • You will shortly receive an email with your unique password (please keep this secure)
    1. Express an Interest in the tender
    • Login to the portal with the username/password
    • Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
    • Click on the relevant PQQ to access the content.
    • Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
    • This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
    • Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
    1. Responding to the tender
    • You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
    • You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
    • Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
    • There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

    If you require any furt…

  • Suitability

    Suppliers Instructions How to Express Interest in this Tender:

    1. Register your company on the eSourcing portal (this is only required once)
    • Browse to the eSourcing Portal
    • Click the “Click here to register” link
    • Accept the terms and conditions and click “continue”
    • Enter your correct business and user details
    • Note the username you chose and click “Save” when complete
    • You will shortly receive an email with your unique password (please keep this secure)
    1. Express an Interest in the tender
    • Login to the portal with the username/password
    • Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
    • Click on the relevant PQQ to access the content.
    • Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
    • This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
    • Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
    1. Responding to the tender
    • You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
    • You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
    • Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
    • There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

    If you require any furt…

  • Economic & financial standing

    Selection criteria as stated in the procurement documents

  • Technical & professional ability

    Selection criteria as stated in the procurement documents

Second stage candidates
3–4 candidates invited to tender
Successive reduction
Candidates will be reduced successively across stages

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
11 Jan 2024, 11:38 GMT
Last source update
11 Jan 2024, 12:00 GMT
FTS notice number
2024/S 000-000929
Classification (CPV)
Defence services, military defence services and civil defence servicesDocument management services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-042c48 Find a Tender
Contract terms
Other terms

As specified in the PQQ & Tender documents

Publisher note: The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement. The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

How it was run

Official notice
Submission deadline
16 Feb 2024, 23:59 GMT
Submission channel
{"written"}
Accepted languages
en

Timeline

11 Jan 2024 → 16 Feb 2024 · 2 dates
  1. Notice published
    11 Jan 2024, 12:00 GMT
  2. Submission deadline
    16 Feb 2024, 23:59 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Buyer details updated
    11 Jan 2024, 12:00 GMT
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextIV.3.416 February 2024 - 11:59pm12 February 2024 - 10:00 GMT

Value in Secion IV.3.4) Time limit for receipt of tenders or requests to participate, changed from '16 February 2024 - 11:59pm' to '12 February 2024 - 10:00 GMT'.

Contracting authority & participating public bodies

2 public bodies on the notice

Defence Equipment and Support

Contracting authority

Consortium members and other public bodies

  • Defence Equipment & SupportContracting authority BristolContact name, email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.