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Published 9 Jun 2021, 13:52 BST

Official UK procurement notice

75L_21 –Supply of Fruit, Vegetables, Potatoes and Salads to Leicester City Council Establishments

Official notice

Authority: ESPO

Framework agreementGoodsOpen procedureSME suitable
Sectors: Agricultural, farming, fishing, forestry and related products (03)Food, beverages, tobacco and related products (15) Delivery: UK
Framework ceiling (notional)£1,020,000framework ceiling, not attributable revenue
Submissions closed 9 Jul 2021awarded 3 Aug 2021
Framework period 2 yrsends 22 Aug 2023 · extension options published · starts 23 Aug 2021

What is being bought

Published requirement description

ESPO is seeking to establish a single supplier framework agreement for the supply and distribution of a range of Fresh Fruit, Vegetables, Potatoes and Salads and associated products to establishments operated by Leicester City Council.

CPV: Cereals, potatoes, vegetables, fruits and nuts · Food, beverages, tobacco and related products · Fruit, vegetables and related products

How this framework works

From the published notice
Places
up to 1 suppliers · 2 bids received (2.0 per place) · 1 appointed (full)
Framework period
2 yrs from 23 Aug 2021

The lotProcurement structure

single lot · value published
Lot #1Awarded 2 yrsPublished value£1,020,000
Contract period: 23 Aug 2021 – 22 Aug 2023 (2 yrs)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: not allowed
03200000 Cereals, potatoes, vegetables, fruits and nuts15000000 Food, beverages, tobacco and related products15300000 Fruit, vegetables and related products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 60%Social value: 10%
Published sub-criteria (3)
  • Non-price: 30%
  • price: 60%
  • Social Value: 10%
Published award criteria (3)
  • Non-price: 30
  • Social Value: 10
  • Price: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “75L_21 –Supply of Fruit, Vegetables, Potatoes and Salads to Leicester…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
9 Jun 2021, 13:52 BST
Last source update
1 Sept 2021, 12:46 BST
Award evaluation window
9 Jul 2021 – …
Authority reference
75L_21
FTS notice number
2021/S 000-021596
Classification (CPV)
Cereals, potatoes, vegetables, fruits and nutsFood, beverages, tobacco and related productsFruit, vegetables and related products
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02b9f5 Find a Tender
Contract terms
Performance terms

The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.

This framework will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.

Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.

Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

Review and risk notes
Review procedure

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
9 Jul 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
9 Jul 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

9 Jul 2021 → 1 Sept 2021 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    9 Jul 2021, 12:00 BST
  2. Bids opened
    9 Jul 2021, 12:00 BST
  3. Contract starts
    23 Aug 2021, 00:00 BST
  4. Notice published
    1 Sept 2021, 12:46 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    1 Sept 2021, 12:46 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 22 from SMEs
Contracts signed 1latest 3 Aug 2021

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • 75L_21 –Supply of Fruit, Vegetables, Potatoes and Salads to Leicester City Council Establishments

    Signed
    3 Aug 2021
    Value
    £1,020,000
    Period
    … – 22 Aug 2023
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic2——

Contracting authority & participating public bodies

ESPO

Contracting authorityRegional or local authorityLocal Authority Services Barnsdale Way, Grove Park, Enderby, Leicester, East Midlands, LE19 1ESContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The Royal Court of JusticeReview body London

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria