Absence Management System · UK public procurement notice

Official notice

Authority: The Police and Crime Commissioner for Northumbria (Police & fire)

GoodsCompetitive flexible procedureAbove thresholdSME suitable

Sectors: Software Packages & ERP (48) Delivery: UK

Planned pipeline valueValue not publishedpipeline notice, not a live tender

Tender notice expected 30 Jan 2026from the planned procurement notice

Contract term 4 yrsends 31 Mar 2030 · up to 31 Mar 2032 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

Northumbria Police are looking for a new absence management system. This notice is being issued inclusive of a request for information as part of our pre-market engagement process to ascertain the necessary information before making an informed decision on the market and procurement route.

CPV: Software package and information systems

The lotProcurement structure

single lot · no lot value published

Lot #1PlannedRenewal 4 yrsSME

Contract period: 1 Apr 2026 – 31 Mar 2030 (4 yrs) · up to 31 Mar 2032 with extensions

Delivery: UKEligibility: SME eligible

Extensions: The contract will potentially include two optional 12-month extension periods.

48000000 Software package and information systems

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Past planning notice
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 12 Sept 2025, 12:34 BST
Last source update: 12 Sept 2025, 12:34 BST
Award evaluation window: Submission end – 20 Mar 2026
Authority reference: NP0497
FTS notice number: 2025/S 000-056168
Latest notice: Planned procurement notice (UK3)
Classification (CPV): Software package and information systems
Delivery area: UK
Official registry OCID: ocds-h6vhtk-059960 Find a Tender

How it was run

Official notice

Submission deadline: 2 Mar 2026, 23:59 GMT
Accepted languages: en

Timeline

12 Sept 2025 → 1 Apr 2026 · 5 dates

Planning notice published
12 Sept 2025, 12:34 BST
Tender notice expected273 days ago
30 Jan 2026, 23:59 GMT
Submission deadline242 days ago
2 Mar 2026, 23:59 GMT
Award decision expected by224 days ago
20 Mar 2026, 23:59 GMT
Contract starts213 days ago
1 Apr 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender

Planned procurement notice published
12 Sept 2025, 12:34 BST
UK3

Commercial outcome & contract awards

Pipeline notice

Awards (0): No award published
Contracts (0): No contract published
Bid statistics: No aggregate bid statistics published

Contracting authority & participating public bodies

The Police and Crime Commissioner for Northumbria

Contracting authorityPublic authority - sub-central government GB-PPON: PCZY-7834-QRMM 2nd Floor, Victory House, Balliol Business Park, Longbenton, Newcastle, North East, NE12 8EWContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsDOCXPlease complete and return the attached request for information document to help Northumbria Police conclude their pre-market engagement.

Notices published for this procedure

Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender12 Sept 2025, 12:34 BST