Official UK procurement notice
Accounts Payable Management System
Authority: Bernicia Group (Public body)
Sectors: IT Services & Software (72) Delivery: North East (UKC)
Published estimate£350,000≈ £117k / year · £350,000 inc. VAT
Submissions closed 19 Jan 2026awarded 6 Mar 2026
Award (standstill) to Kefron International
Contract term 3 yrsends 30 Apr 2029 · up to 30 Apr 2032 with extensions · starts 1 May 2026
What is being bought
Published requirement descriptionBernicia are looking for a new web based purchase order system that can interface with our financial software (SUN).
CPV: Financial systems software development services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£350,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (3)
- Technical Ability: 30%
- Project Value: 60%
- Social Value: 10%
Published award criteria (3)
- Project Value: Total value of project including software, implementation, training
- Technical Ability: Technical ability to carry out the project
- Social Value: Commitment to social value projects
What this means for your bid
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 18 Nov 2025, 14:17 GMT
- Last source update
- 7 Sept 2026, 14:40 BST
- Award evaluation window
- Submission end – 31 Mar 2026
- Authority reference
BGPREF0036- FTS notice number
2025/S 000-078691- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e366Find a Tender- Contract terms summary
All valid invoices will be paid with 30 days of receipt
Review and risk notes
- Risks
This contract will be offered under a time constraint as our current system is no longer supported from 31st October 2026 so any proposed solution must be able to be implemented and rolled out prior to this date.
How it was run
Official notice- Submission deadline
- 19 Jan 2026, 12:00 GMT
- Clarification deadline
- 12 Jan 2026, 12:00 GMT
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
All submissions must be sent via the e-procurement portal at www.in-tendhost.co.uk/Bernicia ↗
Timeline
18 Nov 2025 → 16 Sept 2026 · 10 dates- Planning notice published342 days ago18 Nov 2025, 14:17 GMT
- Next notice expected329 days ago1 Dec 2025, 23:59 GMT
- Tender notice published328 days ago2 Dec 2025, 07:40 GMT
- Clarification questions by287 days ago12 Jan 2026, 12:00 GMT
- Submission deadline280 days ago19 Jan 2026, 12:00 GMT
- Award decision expected by209 days ago31 Mar 2026, 23:59 BST
- Contract starts179 days ago1 May 2026, 00:00 BST
- Assessment summaries sent50 days ago7 Sept 2026, 00:00 BST
- Latest notice published49 days ago7 Sept 2026, 14:40 BST
- Standstill ends40 days ago16 Sept 2026, 23:59 BST
Notice history
6 events · 2 releases on Find a Tender · since 18 Nov 2025- Planned procurement notice published18 Nov 2025, 14:17 GMTUK3
- Tender notice published2 Dec 2025, 07:40 GMTUK4
- Status changed to active2 Dec 2025, 07:40 GMT
- Deadline moved to 19 Jan 2026, 12:00 GMT2 Dec 2025, 07:40 GMT+3 days · was 16 Jan 2026, 12:00 GMT
- Contract award notice published7 Sept 2026, 14:40 BSTUK6
- Contract signature expected30 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value (inc. VAT) £3,000,0001 award inc. VAT; no net value published
Bids received 63 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Kefron International1 Oct 2026 – 30 Sept 2029 · up to 30 Sept 2032Extensions: Contract can be extended for a further 36 month period | £3,000,000 inc. VAT | 6 Mar 2026standstill to 16 Sept 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Kefron International LimitedAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsIn-Tend e-procurement portal
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender