Adhoc Managed and Rostered Staff

Official notice

Authority: Loughborough University (Education)

GoodsAbove threshold

Sectors: Software Packages & ERP (48) Delivery: Delivery location not published

Planned pipeline value£300,000pipeline notice, not a live tender

Tender notice expected Date not publishedfrom the planned procurement notice

Contract term 3 yrsends 31 Oct 2028 · up to 31 Oct 2030 with extensions · starts 1 Nov 2025

What is being bought

Published requirement description

The University is seeking to engage with the market to explore options for a unified system to manage casual and rostered staff. Approximately half of the University's workforce are casual or rostered workers performing diverse tasks currently managed through separate systems and processes. A project is underway to define future requirements that support streamlined, standardised management of these staff groups across the institution. The aim is to identify a cost-effective solution that consolidates current functionality, including rostering and time tracking, into a single platform. Suppliers are invited to participate in early market engagement to inform the procurement strategy.

To view this notice, please click here:

www.delta-esourcing.com/delta/viewNotice.html ↗

CPV: Time accounting or human resources software package

The lotProcurement structure

single lot · no lot value published

Lot #1Lot LU00980PlannedRenewal 3 yrs

Contract period: 1 Nov 2025 – 31 Oct 2028 (3 yrs) · up to 31 Oct 2030 with extensions

Extensions: Extension options published

48450000 Time accounting or human resources software package

Procedure terms & legal framework

From the official record

Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Past planning notice
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 6 Jun 2025, 14:05 BST
Last source update: 6 Jun 2025, 14:05 BST
FTS notice number: 2025/S 000-030609
Latest notice: Preliminary market engagement notice (UK2)
Classification (CPV): Time accounting or human resources software package
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-05447f Find a Tender

How it was run

Official notice

Submission deadline: —

Timeline

6 Jun 2025 → 1 Nov 2025 · 3 dates

Planning notice published
6 Jun 2025, 14:05 BST
Market engagement
28 Jun 2025, 00:59 BST
Suppliers registering interest will initially be sent further information on the project and a set of questions which the responses to will help shape our next steps.
We may then carry out a supplier day or invite suppliers to demo their solution to further aid our procurement approach.
Contract starts360 days ago
1 Nov 2025

Notice history

1 event · 1 release on Find a Tender

Preliminary market engagement notice published
6 Jun 2025, 14:05 BST
UK2

Commercial outcome & contract awards

Pipeline notice

Awards (0): No award published
Contracts (0): No contract published
Bid statistics: No aggregate bid statistics published

Contracting authority & participating public bodies

Loughborough University

Contracting authorityPublic authority - sub-central government GB-PPON: PRGT-9932-PLJN Epinal Way, Loughborough, East Midlands, LE11 3TUContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender6 Jun 2025, 14:05 BST