Official UK procurement notice
All Wales Print Framework
Authority: Welsh Government
What is being bought4 lots · detail below
Published requirement descriptionAll Wales Print Framework
The Framework will comprise of 4 lots:
Lot 1: Commercial High Volume Print
Lot 2: Commercial Medium to Low Volume Print (inc Digital)
Lot 3: Specialist Print and Finishing, Direct Mail, Transactional Print and fulfilment
Lot 4: Managed Service Provision
- Recurrence: 48 months
CPV: Printing services
How this framework works
From the published notice- Places
- up to 8 suppliers · 33 bids on the busiest of 3 lots (4.1 per place) · 14 appointed (full)
Lots and requirements (4)Procurement structure
4 lots · no lot values published · a supplier may bid for at most 3 of them · same evaluation weights on every lotLot #1Commercial High Volume PrintAwarded
This Lot is for customers who have a requirement to deal direct with a print manufacturer for high volume print, (e.g. runs in excess of 40,000 for 8pp A4/16pp A5 etc,) for a range of print services that may include, but not be limited to brochures, catalogues, marketing literature, and reports etc.
The Supplier(s) must have in-house capability to print the requirement on their own machinery but can sub-contract certain areas where they cannot gain cost efficiencies using in-house machinery for specialist finishing applications.
Lot #2Commercial Medium to Low Volume Print (inc Digital) and envelopesAwarded
This Lot is for customers who have a requirement to deal direct with a print manufacturer for a range of print services of medium to low print runs (e.g. runs for 5,000 up to 40,000 of 16pp A4 /32pp A5 etc). Also Small to Medium sheet fed offset for medium runs (e.g. for 500 A4 up to 5000 8pp A4/16pp A5 etc) that may include, but not be limited to marketing literature, reports, brochures, information booklets, stationery, folders, NCR sets / pads, etc.
The Supplier(s) must have in-house capability to print the requirement on their own machinery but can sub-contract certain areas where they cannot gain cost efficiencies using in-house machinery for specialist finishing applications.
Digital copies could start at 1 copy
Lot #3Specialist Print and Finishing, Direct Mail, Envelopes, Transactional Print and fulfilmentAwarded
This Lot is for customers who have a requirement to deal direct with a print manufacturer for Specialist Print and Finishing. This may include items such as: Point of Sale products; vinyl printing; intricate gluing; hand finishing; complex folding; or any other specialist items that the customers may require.
The Supplier(s) must be able to offer services for direct mail and transactional printing that requires data personalisation in a secure environment.
The Supplier(s) must be able to source all printed items for inclusion in any direct mail campaign when required i.e. where a leaflet forms part of the campaign to be mailed, Supplier(s) may be required to source and organise the printing of any inserts.
The Supplier(s) must be able to print variable data including but not limited to text.
The Supplier(s) must be able to offer services for collation and fulfilment.
The Supplier(s) must be able to offer mailing activity services to include liaison and management of postal Supplier(s) and the ability to handle mail sorting facilities (including offering advice) in order to gain discounts from the postal operators, examples are detailed below:
- Machine capable envelopes;
- Machine readable mail;
- Address completeness and accuracy including postcode and post town matching;
- Liaising with mailing Supplier(s) to obtain the most cost effective mailing solutions for different product types.
The Supplier(s) must be able to offer a full range of dataset / database validation services for accurate and efficient mailings and to gain maximum postal discounts for both individuals and businesses that includes but is not limited to:
- Postcode Address File validation and standardisation of data records to this file for:
- Address validation;
- De-duplication of multiple data records in single and multiple files. De-duplication at individual, family or premise level. Organisational de-duplication to individual, company name or site level;
- Gone away suppression to cease sending mail that will not reach the intended recipient;
- Mortality suppression to cease sending mail to deceased individuals and businesses no longer trading;
- Mail preference screening and suppression to cease sending mail to those who have registered to this;
- National change of address file validation to update the records of home movers.
- Name formatting and salutation creation:
- List of preferred title formats and structures, non standard titles to be provided back for Customer to decide on action;
- Titles to be inferred where possible if missing, and existing titles to be checked for gender accuracy;
- Spurious text to be identified and removed or checked
Lot #4Managed Service ProvisionCancelled
All Wales Print Framework
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “All Wales Print Framework” is a framework: the contest is a place on its panel, up to 8 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 48 months
- First published
- 11 Feb 2021, 15:56 GMT
- Last source update
- 22 Sept 2021, 11:35 BST
- Award evaluation window
- 25 Mar 2021 – …
- Authority reference
C188/2020/2021- FTS notice number
2021/S 000-023536- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02926dFind a Tender
- Performance terms
As stated in the procurement documents
Publisher note: -Tender Information: https://etenderwales.bravosolution.co.uk - The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation. - Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration. - On registering on the Platform the Super User will select a Username and will receive a password. - The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page. - In order to log-in to the Platform please enter your Username and Password. - Note: If you forget your Password then visit the homepage and click “Forgot your password?” - Registration should only be performed once for each Organisation. - If you think that someone in your Organisation may have already registered on this Platform then you must not register again. - Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform. - Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation). - Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform. - Tenders must be uploaded to the BravoSolution portal by 14:00 on the 24th March 2021 Late bids will not be accpeted How To Find The ITT: - Once logged in you must click on ‘ITTs Open to all Suppliers’ - The e-tender references for this contract are: project_46107 and itt_85081 - Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the Express an Interest button. This will move the ITT from the Open to all Suppliers area to the My ITTs on the home page. - You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the‘Attachments’ area. - Any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice. (WA Ref:112866)
How it was run
Official noticeTender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/esop/toolkit/negotiation/rfq/modifyRfq.do?from=menu&_ncp=1608047182338.708428-1 ↗
- Appointment period ends
- 24 Mar 2021, 14:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 1440 days from the deadline
- Bids opened
- 25 Mar 2021, 12:00 GMT
Timeline
24 Mar 2021 → 22 Sept 2021 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown24 Mar 2021, 14:00 GMT
- Bids opened25 Mar 2021, 12:00 GMT
- Notice published22 Sept 2021, 11:35 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete22 Sept 2021, 11:35 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 3 of these contracts carry the same published figure, £12,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Specialist Print and Finishing, Direct Mail, Envelopes, Transactional Print and fulfilment
- Signed
- 19 Jul 2021
- Value
- ceiling above
- Status
- active
Commercial High Volume Print
- Signed
- 19 Jul 2021
- Value
- ceiling above
- Status
- active
Commercial Medium to Low Volume Print (inc Digital) and envelopes
- Signed
- 19 Jul 2021
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Commercial High Volume Print | 10bids · 10 electronic · 10 from abroad | 9 | — | — |
| 2 · Commercial Medium to Low Volume Print (inc Digital) and envelopes | 33bids · 33 electronic · 33 from abroad | 33 | — | — |
| 3 · Specialist Print and Finishing, Direct Mail, Envelopes, Transactional Print and fulfilment | 6bids · 6 electronic · 6 from abroad | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Framework contractors & participating bidders
15 commercial parties on the notice- Allens Printers LtdFramework contractor
- Deltor Communications LtdFramework contractor
- HARLOW PRINTING LTDFramework contractor
- Harcourt Litho LtdFramework contractor
- Harlequin Print and PackagingFramework contractor
- Latcham Direct LtdFramework contractor
- Lexon (G.B.) Limited trading as Lexon GroupFramework contractor
- MEDIASCENE LTDFramework contractor
- McLays PrintersFramework contractor
- Pensord Press LtdFramework contractor
Show 5 more suppliers
- Service Graphics (a trading division of Paragon Group UK Limited)Framework contractor
- Spectrum PrintingFramework contractor
- W O Jones (Printers)LtdFramework contractor
- W.O.JONES(PRINTERS) LTDFramework contractor
- Zenith Media LtdFramework contractor
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria