Official UK procurement notice
Purchase of Tractors and Front and Rear Flail Mowers
Authority: Powys County Council (Local council)
What is being bought
Published requirement descriptionPowys County Council sought to purchase three new four-wheel drive tractors for use on Trunk Road Cyclic maintenance, including carrying out grass cutting operations and occasional hedge trimming to ensure roads are kept in a safe and serviceable condition throughout the County of Powys. The machines are also used for other activities including ditching and as back-up for the Council’s winter maintenance activities between October and March. Due to the locations in which the Machines operate, the size of the Machine was an important consideration; many sections of the highway are not accompanied by a traffic control team when verge cutting.
Due to budgetary constraints, the number of rear flail mowers purchased was reduced from three to two.
The Council made an award of contract to the most advantageous bidder, RVW Pugh Ltd, in the notice ocds-h6vhtk-058c1d published 17th December 2025. Award of contract was confirmed on 12th January 2026 following conclusion of the standstill period.
- No preliminary market engagement: The procurement is being undertaken to fulfil a known requirement for purchasing or tractors and front and rear flail mowers for undertaking verge and hedge maintenance on the Trunk Road network within the County of Powys. The Council has previously procured similar equipment and has a clear understanding of the specification requirements, which are shaped by the operational constraints of the machinery in use.
CPV: Agricultural machinery
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£360,000
- Economic & financial standing
It is a minimum requirement of the Council that Bidders must:
- Be registered with the Central Digital Platform.
- Provide evidence of existing, or agree to put in place, insurances to the following leves:
(a) Public & Product Liability Insurance - 5,000,000 GBP
(b) Employer's Liability Insurance - 5,000,000 GBP
- Confirm acceptance of the Contract Conditions.
- Agree to work in accordance with the Council's Disclosure & Barring Service Policy.
- Agree to fully abide by and work in accordance with the Council's Contractors Guidance for Safer Recruitment Policy.
- Technical & professional ability
It is a minimum requirement of the Council that Bidders must:
- Confirm that all staff involved in the delivery of the contract will have received adequate training.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Design: 10%
- Suitability for Grass Cutting Functions: 14%
- Construction and Delivery Timescales: 12%
- Community Benefits: 4%
- Price: 60%
Published award criteria (5)
- Price
- Design
- Suitability for Grass Cutting Functions
- Construction and Delivery Timescales
- Community Benefits
- Economic & financial standing
It is a minimum requirement of the Council that Bidders must:
- Be registered with the Central Digital Platform.
- Provide evidence of existing, or agree to put in place, insurances to the following leves:
(a) Public & Product Liability Insurance - 5,000,000 GBP
(b) Employer's Liability Insurance - 5,000,000 GBP
- Confirm acceptance of the Contract Conditions.
- Agree to work in accordance with the Council's Disclosure & Barring Service Policy.
- Agree to fully abide by and work in accordance with the Council's Contractors Guidance for Safer Recruitment Policy.
- Technical & professional ability
It is a minimum requirement of the Council that Bidders must:
- Confirm that all staff involved in the delivery of the contract will have received adequate training.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 21 Aug 2025, 12:53 BST
- Last source update
- 28 Oct 2026, 14:13 GMT
- Award evaluation window
- Submission end – 13 Nov 2025
- Authority reference
itt_119030- FTS notice number
2025/S 000-050523- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058c1dFind a Tender
How it was run
Official notice- Submission deadline
- 26 Sept 2025, 12:00 BST
- Clarification deadline
- 19 Sept 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Instructions for Suppliers – Registration on eTenderwales
Powys County Council will be conducting this tender through the Value Wales e-Tendering portal. This can be found at etenderwales.bravosolution.co.uk/home.html ↗, all information may be downloaded and returnedthrough this channel.
Internet address(es): etenderwales.bravosolution.co.uk/home.html ↗
Suppliers Instructions How to Express Interest in this Tender
- Register your company on the eTenderwales portal (this is only required once):- Browse to the eSourcing Portal: etenderwales.bravosolution.co.uk/home.html ↗
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
- Express an Interest in the tender
- Login to the portal with the username/password
- Click the “Open Access ITTs” link.- Click on the relevant ITT to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only).
- Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
- Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the eTendering Helpdesk is available Mon – Fri (8am – 6pm) on:
- Phone: 0800 069 8634
Timeline
21 Aug 2025 → 28 Oct 2026 · 8 dates- Tender notice published21 Aug 2025, 12:53 BST
- Clarification questions by19 Sept 2025, 12:00 BST
- Submission deadline398 days ago26 Sept 2025, 12:00 BST
- Award decision expected by349 days ago13 Nov 2025, 23:59 GMT
- Contract starts349 days ago14 Nov 2025
- Assessment summaries sent316 days ago17 Dec 2025
- Standstill ends302 days ago30 Dec 2025, 23:59 GMT
- Latest notice published27h ago28 Oct 2026, 14:13 GMT
Notice history
5 events · 3 releases on Find a Tender · since 21 Aug 2025- Tender notice published21 Aug 2025, 12:53 BSTUK4
- Contract award notice published17 Dec 2025, 14:22 GMTUK6
- Status changed to complete17 Dec 2025, 14:22 GMT
- Contract signature expected19 Jan 2026, 23:59 GMTscheduled
- Contract details notice published28 Oct 2026, 14:13 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| R.V.W. Pugh LtdPurchase of Three Tractors and Front and Rear Flail Mowers20 Jan 2026 – 10 Apr 2026Options: Inclusion of the following optional items for the machinery. These were to be separately priced by bidders and the price did not form part of the evaluation: - Tinted cab glass - In-cab height indicator - Heavy duty chassis protection. | £367,143 | 8 Dec 2025 | Awarded |
Contracts
Purchase of Three Tractors and Front and Rear Flail Mowers · R.V.W. Pugh Ltd
- Signed
- 1 Feb 2026
- Value
- £326,370
- Period
- 2 Feb 2026 – 31 Jul 2026
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders · 5 at stage one | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- R.V.W. Pugh LtdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender