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Published 28 Apr 2023, 14:41 BST

Official UK procurement notice

B850 - Provision of Umbrella Body Services for Online Disclosure & Barring Service Checks

Official notice

Authority: Bridgend County Borough Council (Local council)

ServicesOpen procedureSME suitable
Sectors: Administration, defence and social security services (75) Delivery: Wales (UKL17)
Published estimate£480,000≈ £240k / year2.4% below published estimate
Submissions closed 1 Jun 2023awarded 30 Jun 2023
Awarded to Powys County Council
Contract term 2 yrsends 5 Sept 2025 · extension options published · starts 6 Sept 2023

What is being bought

Published requirement description

Bridgend County Borough Council would like to award a contract for the provision of Umbrella Body Services for Online Disclosure & Barring Service Checks.

  • Recurrence: March 2025 if extensions are not utilised. March 2027 if extensions are utilised.

CPV: Administration, defence and social security services

The lotProcurement structure

single lot · value published
Lot #1Bridgend County Borough Council undertakes on average 2,783 checks per annumAwardedRenewal 2 yrsPublished value£480,000

Bridgend County Borough Council undertakes on average 2,783 checks per annum. These include checks for:

-New employees to the Council as pre-employment compliance.

-Existing employees 3 yearly renewal check in line with the Council’s DBS Policy.

-Volunteers, work experience or student placements.

-Elected members.

-Fostering and adoption arrangements.

-Licencing and school transport arrangements.

The Council would endeavour to award a contract to the most suitable, economical and advantageous, direct match, or equivalent online DBS system & service provision to the system and service provisions currently in use within the Authority.

The Council will only consider a secure and effective online system.

The contract duration will be for an initial period of Two (2) years with the option of extending for up to Two (2) further periods of One (1) year each (i.e. 2 + 1 + 1).

Contract period: 6 Sept 2023 – 5 Sept 2025 (2 yrs)
Delivery: Wales
Extensions: Contract duration is for 2 years from 6th September 2023 until 5th September 2025 with the option to extend for 2 x 12 month periods.Variant bids: not allowed
75000000 Administration, defence and social security services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 800Price: 200
Published sub-criteria (2)
  • Quality Weighting: 800
  • price: 200
Published award criteria (2)
  • Quality Weighting: 800
  • Price: 200
What this means for your bid
  • Price carries 200 of 1000 points: a 10% discount moves about 20 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · March 2025 if extensions are not utilised. March 2027 if extensions are utilised.
First published
28 Apr 2023, 14:41 BST
Last source update
26 Jul 2023, 10:25 BST
Award evaluation window
1 Jun 2023 – …
Authority reference
B850
FTS notice number
2023/S 000-021602
Classification (CPV)
Administration, defence and social security services
Delivery area
Wales (UKL17)
Official registry OCID
ocds-h6vhtk-03c530 Find a Tender

Publisher note: Please see tender documents for more information. (WA Ref:133532)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
1 Jun 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
1 Jun 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk ↗

Timeline

1 Jun 2023 → 6 Sept 2023 · 4 dates
  1. Submission deadline
    1 Jun 2023, 12:00 BST
  2. Bids opened
    1 Jun 2023, 12:00 BST
  3. Notice published
    26 Jul 2023, 10:25 BST
  4. Contract starts
    6 Sept 2023, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    26 Jul 2023, 10:25 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £468,4821 contract exc. VAT
Bids received 31 from SMEs
Contracts signed 1latest 30 Jun 2023
Awarded toValueDateStatus
Powys County Council£468,482 †—Awarded

Contracts

  • Contract 021602-2023-B850-1 · Powys County Council

    Signed
    30 Jun 2023
    Value
    £468,482
    Period
    … – 5 Sept 2025
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic1——

Contracting authority & participating public bodies

Bridgend County Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street, Bridgend, Wales, CF31 4WBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria