Find a TenderAwardedContract termination notice

Published 13 May 2025, 13:39 BST

Official UK procurement notice

B963 - Community Events and Activities within Bridgend County Borough Council

Authority: Bridgend County Borough Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable

Sectors: Administration, defence and social security services (75)Business Services & Consultancy (79)Health & Social Care (85)

+1 more

Community & Cultural Services (98)

Delivery: Wales (UKL17)

Published estimate£175,000£210,000 inc. VAT

Submissions closed 10 Jun 2025awarded 18 Jun 2025

Awarded to Awen Cultural Trust

Contract term 7 moends 31 Jan 2026 · up to 31 Jan 2027 with extensions · starts 30 Jun 2025

What is being bought

Published requirement description

Bridgend County Borough Council have awarded a contract for the Provision of Community Events and Activities within Bridgend County Borough Council

CPV: Community action programme · Cultural event organisation services · Other community, social and personal services · Provision of services to the community

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 7 moSMEVCSEPublished value£175,000

Contract period: 30 Jun 2025 – 31 Jan 2026 (7 mo) · up to 31 Jan 2027 with extensionsValue: £175,000 exc. VAT · £210,000 inc. VAT

Delivery: WalesEligibility: SME eligibleVCSE eligible

Extensions: The contract period is from 30th June 2025 to 31st January 2026 with the option to extend up to a further 12 months dependent on grant funding being confirmed.

75200000 Provision of services to the community 79952100 Cultural event organisation services 85322000 Community action programme 98000000 Other community, social and personal services

Pre-qualification & selection criteria (PQQ)1

Condition of participation
Please see tender documents located on etenderwales.

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 100%

Published award criteria (1)

Quality

Conditions of participation1

Condition of participation
Please see tender documents located on etenderwales.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 13 May 2025, 13:39 BST
Last source update: 30 Apr 2026, 08:56 BST
Authority reference: B963
FTS notice number: 2025/S 000-020843
Latest notice: Contract termination notice (UK11)
Classification (CPV): Community action programmeCultural event organisation servicesOther community, social and personal servicesProvision of services to the community
Delivery area: Wales (UKL17)
Official registry OCID: ocds-h6vhtk-051200 Find a Tender

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on Sell2Wales

Supplier login requiredElectronic submission allowed

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Submission deadline: 10 Jun 2025, 12:00 BST
Clarification deadline: 3 Jun 2025, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

If you wish to submit a Tender, please ensure that all required information is completed and submitted in full via the Value Wales e-Tendering portal.

etenderwales.bravosolution.co.uk/home.html ↗

The itt number is itt_117213

Timeline

13 May 2025 → 30 Apr 2026 · 5 dates

Tender notice published
13 May 2025, 13:39 BST
Clarification questions by
3 Jun 2025, 17:00 BST
Submission deadline
10 Jun 2025, 12:00 BST
Contract starts
30 Jun 2025, 00:00 BST
Latest notice published181 days ago
30 Apr 2026, 08:56 BST

Notice history

6 events · 4 releases on Find a Tender · since 13 May 2025

Tender notice published
13 May 2025, 13:39 BST
UK4
Contract award notice published
18 Jun 2025, 16:33 BST
UK6
Status changed to complete
18 Jun 2025, 16:33 BST
Contract signature expected
1 Jul 2025, 23:59 BST
scheduled
Contract details notice published
7 Jul 2025, 09:16 BST
UK7
Contract termination notice published
30 Apr 2026, 08:56 BST
UK11

Routine re-releases (4)

2025-05: 1 release · 13 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £210,0001 award inc. VAT; no net value published

Bids received 32 from SMEs

Contracts signed 1latest 1 Jul 2025

Awarded to	Value	Date	Status
Awen Cultural Trust2 Jul 2025 – 31 Jan 2026 · up to 31 Jan 2027Extensions: The option to extend up to a further 12 months is dependent on grant funding being confirmed.	£210,000 inc. VAT	18 Jun 2025	Awarded

Contracts

B963 - Community Events and Activities within Bridgend County Borough Council · Awen Cultural Trust
Signed
1 Jul 2025
Value
£175,000
Period
2 Jul 2025 – 31 Jan 2026 · up to 31 Jan 2027 with extensions
Status
terminated
Extensions
Option to extend up to a further 12 months dependent on grant funding being confirmed.
Final value
£75,000
Termination
contractCompleted

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3final-stage tenders	2	0	—

Contracting authority & participating public bodies

Bridgend County Borough Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PPQG-8216-YQLW Bridgend County Borough Council, Bridgend, Wales, CF31 4WBContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Awen Cultural TrustAwarded supplierGB-PPON: PRVQ-7658-DDTZ Stable Offices, Bryngarw House, Bryngarw Park, Brynmenyn, Bridgend, Wales, CF32 8UUContact email

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsIf you wish to submit a Tender, please ensure that all required information is completed and submitted in full via the Value Wales e-Tendering portal. https://etenderwales.bravosolution.co.uk/home.html The itt number is itt_117213
Technical specifications tenderTechnical specificationsIf you wish to submit a Tender, please ensure that all required information is completed and submitted in full via the Value Wales e-Tendering portal. https://etenderwales.bravosolution.co.uk/home.html The itt number is itt_117213

Notices published for this procedure

Contract termination notice contractContract termination noticeUK11Contract termination notice on Find a Tender30 Apr 2026, 08:56 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender7 Jul 2025, 09:16 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender18 Jun 2025, 16:33 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender13 May 2025, 13:39 BST