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Find a TenderAwardedContract details notice
Published 20 May 2025, 15:36 BST

Official UK procurement notice

BBC Bitesize Schools Tour Audio Visual Equipment and Crew Hire

Official notice

Authority: BBC (British Broadcasting Corporation) (Public body)

GoodsOpen procedureAbove thresholdSME suitable
Sectors: Radio, television, communication, telecommunication and related equipment (32) Delivery: UK
Published estimate£346,000≈ £346k / year · £415,200 inc. VAT
Submissions closed 16 Jun 2025awarded 15 Jul 2025
Awarded to Firefly Audio Visual Solutions Limited
Contract term 1 yrends 31 Jul 2026 · up to 31 Jul 2027 with extensions · starts 1 Aug 2025

What is being bought

Published requirement description

This is the Procurement for the provision of BBC Bitesize Schools Tour Audio Visual Equipment and Crew Hire to the Beneficiaries. The BBC is looking to appoint a single supplier who will be contracted on a 1 year term with the option to extend for a further year. The BBC Bitesize Careers tour aims to visit over 140 schools across the country, running careers sessions for students between the ages of 11-16. By the end of the tour, the aim is to have reached 110,000 secondary school students. The appendix to Section B will set out the award criteria for this tender.

The BBC Education Development Department is sponsoring this procurement project.

IMPORTANT NOTE: For clarity the procedure being used for this procurement is the Competitive Flexible Procedure and NOT the open procedure.

Description of the competitive flexible procedure for this procurement are as follows:

  • Initial submission of tenders
  • Clarifications
  • Final evaluation
  • Final stage to include a best an final offer (BAFO)
  • The authority expects to re-tender this requirement around 3 May 2027, 23:59 BST.
  • No preliminary market engagement: It was deemed as being not relevant to this tender

CPV: Television and audio-visual equipment

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yrSMEPublished value£346,000
Contract period: 1 Aug 2025 – 31 Jul 2026 (1 yr) · up to 31 Jul 2027 with extensionsValue: £346,000 exc. VAT · £415,200 inc. VAT
Eligibility: SME eligible
Extensions: The initial contract term will be a 1 year term with the option to extend for a further year.
32320000 Television and audio-visual equipment
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Supplier is advised to to refer to the Tender Documentation

  • Technical & professional ability

    Supplier is advised to to refer to the Tender Documentation

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • quality: Pounds per point
  • Whole life cost: Pounds per point
Conditions of participation2
  • Economic & financial standing

    Supplier is advised to to refer to the Tender Documentation

  • Technical & professional ability

    Supplier is advised to to refer to the Tender Documentation

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA, CPTPP)
Recurring procurement
Yes · next expected 3 May 2027
First published
20 May 2025, 15:36 BST
Last source update
6 Aug 2025, 08:19 BST
Award evaluation window
Submission end – 21 Jul 2025
Authority reference
PROC 2025 10 MDSW
FTS notice number
2025/S 000-023374
Latest notice
Contract details notice (UK7)
Classification (CPV)
Television and audio-visual equipment
Delivery area
UK
Official registry OCID
ocds-h6vhtk-051929 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
16 Jun 2025, 14:00 BST
Clarification deadline
16 Jun 2025, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

bbc.bravosolution.co.uk ↗

Timeline

20 May 2025 → 6 Aug 2025 · 8 dates
  1. Tender notice published
    20 May 2025, 15:36 BST
  2. Clarification questions by
    16 Jun 2025, 14:00 BST
  3. Submission deadline
    16 Jun 2025, 14:00 BST
  4. Assessment summaries sent
    15 Jul 2025, 00:00 BST
  5. Award decision expected by
    21 Jul 2025, 23:59 BST
  6. Standstill ends
    24 Jul 2025, 23:59 BST
  7. Contract starts
    1 Aug 2025, 00:00 BST
  8. Latest notice published
    6 Aug 2025, 08:19 BST

Notice history

6 events · 4 releases on Find a Tender · since 20 May 2025
  1. Tender notice published
    20 May 2025, 15:36 BST
    UK4
  2. Tender notice published
    20 May 2025, 16:11 BST
    UK4
  3. Contract award notice published
    15 Jul 2025, 16:57 BST
    UK6
  4. Status changed to complete
    15 Jul 2025, 16:57 BST
  5. Contract signature expected
    31 Jul 2025, 23:59 BST
    scheduled
  6. Contract details notice published
    6 Aug 2025, 08:19 BST
    UK7
Routine re-releases (4)
  • 2025-05: 1 release · 20 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £346,0111 award exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 30 Jul 2025
Awarded toValueDateStatus
Firefly Audio Visual Solutions Limited1 Aug 2025 – 31 Jul 2026 · up to 31 Jul 2027Extensions: The initial contract term will be a 1 year term with the option to extend for a further year.£346,01115 Jul 2025Awarded

Contracts

  • BBC Bitesize Schools Tour Audio Visual Equipment and Crew Hire · Firefly Audio Visual Solutions Limited

    Signed
    30 Jul 2025
    Value
    £346,011
    Period
    1 Aug 2025 – 31 Jul 2026 · up to 31 Jul 2027 with extensions
    Status
    active
    Extensions
    The initial contract term will be a 1 year term with the option to extend for a further year

    No agreed KPIs: Due to the nature of the project it was decided that key performance indicators will not be in the contract.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders · 5 at stage one20—

Contracting authority & participating public bodies

BBC (British Broadcasting Corporation)

Contracting authorityPublic authority - sub-central government GB-PPON: PJRB-3233-GTQL Broadcasting House, Portland Place, London, London, W1A 1AAContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender