Official UK procurement notice
Bolton Cares Care Recording System
Authority: Bolton Council (Local council)
What is being bought
Published requirement descriptionThe Borough Council of Bolton ("the Authority") on behalf of Bolton Cares, is looking to procure a contract for a Bolton Cares Care Recording System.
Bolton Cares requires a new Care Recording System to replace its existing bespoke system that is near end of life. The system should meet all minimum care recording standards as per the DSCR solutions that have been assured by NHS England (Assured solutions for digital social care records | Digitising Social Care).
The system should be cloud based and able to cater for a number of sites and devices (and device types), delivering a variety of care at all levels from day care and assisted living to full time residential care.
This Procurement is being conducted in accordance with the Act using the Competitive Flexible Procedure.
The Authority will appoint a single (1) contractor on to the Contract.
It is intended for the Contract to commence on 11 January 2027 for a period of three (3) years. There is the option to extend for a further two (2) twelve (12) month periods.
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£600,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality
- Price
- Social Value
No conditions of participation were published on the notice; check the tender documents.
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 45 of 100: the paper moves it further than the discount.
- Turnover usually expected at this size: about £399,635 (twice the annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How Bolton Council buys Software package and information systems (CPV 48), and who usually turns up
Bolton Council’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Software package and information systems (CPV 48) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in North West England.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 90 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0% / 13%
2–314% / 26%
4–614% / 36%
7+71% / 25%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate54% / 54%
Within ±2%31% / 23%
Above estimate15% / 23%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 48Published estimate£600k
This lot lists more than one class in CPV 48. The comparison uses that group.
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid6%
2–314%
4–618%
7+63%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 48 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£395k–£598k
Estimate£600k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| DECAURA LIMITEDEarlier contract | Bed Based Digital Care Records Systemstarted Aug 2026 | — | £40k | Matched as the earlier contract |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £80k2 awards in 36m · last 3 months ago | 1 live · £40k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 50% below n=1 | |
| £27m19 awards in 36m · last 1 months ago | 10 live · £21m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £1.3m1 awards in 36m · last 5 months ago | None on file | no comparable pairs | |
Phoenix Software LtdLarge | £280m212 awards in 36m · last this month | 80 live · £152m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=10 |
| £147m102 awards in 36m · last this month | 39 live · £27m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 48% below n=1 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
What this replaces i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
40% title match.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
40% title match.
A past supplier may not bid again.
The prior contract this notice most likely re-tenders · matched by title and category (40% title match), the holder is not guaranteed to re-bid
Bed Based Digital Care Records System — held by DECAURA LIMITED; no contract end date published.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 2 Oct 2026, 12:33 BST
- Last source update
- 2 Oct 2026, 12:33 BST
- Award evaluation window
- Submission end – 30 Dec 2026
- Authority reference
TC142- FTS notice number
2026/S 000-093316- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-077fa6Find a Tender
How to participate & submission route
Official notice- Requests to participate (first stage)
- —
- Tender submission deadline
- 2 Nov 2026, 16:00 GMT
- Clarification deadline
- 26 Oct 2026, 16:00 GMT
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
2 Oct 2026 → 11 Jan 2027 · 5 dates- Tender notice published24 days ago2 Oct 2026, 12:33 BST
- Clarification questions byearlier today26 Oct 2026, 16:00 GMT
- Today26 Oct 2026
- Submission deadlinein 7 days2 Nov 2026, 16:00 GMT
- Award decision expected byin 65 days30 Dec 2026, 23:59 GMT
- Contract startsin 76 days11 Jan 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published2 Oct 2026, 12:33 BSTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications link to advert
Notices published for this procedure
- Tender notice Tender notice on Find a Tender