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Published 17 Apr 2024, 16:16 BST

Official UK procurement notice

Bread, Milk, Baked Goods & Dairy

Official notice

Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)·Consortium: 3 public authorities

Framework agreement9 lotsGoodsOpen procedureSME suitable
Sectors: Agricultural, farming, fishing, forestry and related products (03)Food, beverages, tobacco and related products (15) Delivery: Wales (UKL)
Framework ceiling (notional)£18,044,170total for 9 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 24 Mar 2025awarded 11 Feb 2026
Lots 9see the lot list below

What is being bought9 lots · detail below

Published requirement description

Provision of Bread, Milk, Baked Goods and Dairy products

  • Recurrence: Further notices may be published in 3-4 years time following the contract start date.

CPV: Bread · Bread products · Bread products, fresh pastry goods and cakes · Butter · Cakes · Cheddar cheese · Cheese products · Cheese spreads · Clotted cream · Cottage cheese · Cream · Crumpets · +28 more

How this framework works

From the published notice
Places
up to 9 suppliers · 2 bids on the busiest of 9 lots (0.2 per place) · 6 appointed

Lots and requirements (9)Procurement structure

9 lots · all with a published value · evaluation weights differ by lot
Lot #1Mid & North Wales - Bread & Baked GoodsAwardedRenewalPublished value£640,437

Lot 1 is a regional lot for direct supply to NHS Wales Health Boards/ sites within Betsi Cadwaladr University Health Board and Powys Teaching Health Board.

The lot comprises core and non-core product lines. All core products were required to be tendered for in order for submissions to be deemed compliant.

Delivery: Wales · Sites engaged in the management and/or support of the health, care and wellbeing of populations within Wales
Extensions: Additional products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
15810000 Bread products, fresh pastry goods and cakes15811000 Bread products15811100 Bread15811200 Rolls15811400 Crumpets
Lot #2South West Wales Bread & Baked GoodsAwardedRenewalPublished value£580,983

Lot 2 is a regional lot for direct supply of Bread and Baked Goods to NHS Wales Health Boards/ sites in Hywel Dda University Health Board and Swansea Bay University Health Board.

The lot comprises core and non-core product lines. All core products were required to be tendered for in order for submissions to be deemed compliant.

Delivery: Wales · Sites engaged in the management and/or support of the health, care and wellbeing of populations within Wales.
Extensions: Additional products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
15810000 Bread products, fresh pastry goods and cakes15811000 Bread products15811100 Bread15811200 Rolls15811400 Crumpets
Lot #3South East Wales Bread & Baked GoodsAwardedRenewalPublished value£1,468,572

Lot 3 is a regional lot for direct supply of Bread and Baked Goods to NHS Wales Health Boards/ sites in Aneurin Bevan University Health Board, Cardiff & Vale University Health Board, Cwm Taf Morgannwg University Health Board and Velindre NHS Trust.

The lot comprises core and non-core product lines. All core products were required to be tendered for in order for submissions to be deemed compliant.

Delivery: Wales · Sites engaged in the management and/or support of the health, care and wellbeing of populations within Wales.
Extensions: Additional products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The values referenced are indicative of the maximum 48 month framework termVariant bids: not allowedElectronic catalogue: required
15810000 Bread products, fresh pastry goods and cakes15811000 Bread products15811100 Bread15811200 Rolls15811400 Crumpets
Lot #4Mid & North Wales - MilkAwardedRenewalPublished value£1,689,986

Lot 4 is a regional lot for direct supply of Milk to NHS Wales Health Boards/ sites within Betsi Cadwaladr University Health Board and Powys Teaching Health Board.

The lot comprises core and non-core product lines. All core products were required to be tendered for in order for submissions to be deemed compliant.

Delivery: Wales · Sites engaged in the management and/or support of the health, care and wellbeing of populations within Wales.
Extensions: Additional products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
15510000 Milk and cream15511000 Milk15511100 Pasteurised milk15511200 Sterilised milk15511300 Skimmed milk15511400 Semi-skimmed milk
Lot #5South West Wales - MilkAwardedRenewalPublished value£1,883,739

Lot 5 is a regional lot for direct supply of Milk to NHS Wales Health Boards/ sites in Hywel Dda University Health Board and Swansea Bay University Health Board.

The lot comprises core and non-core product lines. All core products were required to be tendered for in order for submissions to be deemed compliant.

Delivery: Wales · Sites engaged in the management and/or support of the health, care and wellbeing of populations within Wales.
Extensions: Additional products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
15510000 Milk and cream15511000 Milk15511100 Pasteurised milk15511200 Sterilised milk15511300 Skimmed milk15511400 Semi-skimmed milk
Lot #6South East Wales - MilkAwardedRenewalPublished value£4,102,896

Lot 6 is a regional lot for direct supply of Milk to NHS Wales Health Boards/ sites in Aneurin Bevan University Health Board, Cardiff & Vale University Health Board, Cwm Taf Morgannwg University Health Board and Velindre NHS Trust.

The lot comprises core and non-core product lines. All core products were required to be tendered for in order for submissions to be deemed compliant.

Delivery: Wales · Sites engaged in the management and/or support of the health, care and wellbeing of populations within Wales.
Extensions: Additional products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
15510000 Milk and cream15511000 Milk15511100 Pasteurised milk15511200 Sterilised milk15511300 Skimmed milk15511400 Semi-skimmed milk
Lot #7Mid & North Wales - Fresh Packaged CakesAwardedRenewalPublished value£153,574

Lot 7 is a regional lot for direct supply of Fresh Packaged Cakes to NHS Wales Health Boards/ sites within Betsi Cadwaladr University Health Board and Powys Teaching Health Board.

The lot comprises core and non-core product lines. All core products were required to be tendered for in order for submissions to be deemed compliant.

Delivery: Wales · Sites engaged in the management and/or support of the health, care and wellbeing of populations within Wales.
Extensions: Additional products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
15810000 Bread products, fresh pastry goods and cakes15812000 Pastry goods and cakes15812200 Cakes
Lot #8South West Wales - Fresh Packaged CakesAwardedRenewalPublished value£40,000

Lot 8 is a regional lot for direct supply of Fresh Packaged Cakes to NHS Wales Health Boards/ sites in Hywel Dda University Health Board and Swansea Bay University Health Board.

The lot comprises core and non-core product lines. All core products were required to be tendered for in order for submissions to be deemed compliant.

Delivery: Wales · Sites engaged in the management and/or support of the health, care and wellbeing of populations within Wales.
Extensions: Additional products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
15810000 Bread products, fresh pastry goods and cakes15812000 Pastry goods and cakes15812200 Cakes
Lot #9All Wales - Dairy, Eggs & SpreadsAwardedRenewalPublished value£7,483,983

Lot 9 is an All Wales lot for direct supply of Dairy, Eggs and Spreads to sites in Aneurin Bevan University Health Board, Betsi Cadwaladr University Health Board, Cardiff & Vale University Health Board, Cwm Taf Morgannwg University Health Board, Hywel Dda University Health Board, Powys Teaching Health Board, Swansea Bay University Health Board and Velindre NHS Trust.

The lot comprises core and non-core product lines. All core products were required to be tendered for in order for submissions to be deemed compliant.

Delivery: Wales · Sites engaged in the management and/or support of the health, care and wellbeing of populations within Wales.
Extensions: Additional products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015 · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The values referenced are indicative of the maximum 48 month framework termVariant bids: not allowedElectronic catalogue: required
03142500 Eggs15431000 Margarine and similar preparations15431100 Margarine15431200 Reduced or low-fat spreads15512000 Cream15512100 Single cream

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSocial valueEnvironmentalSplit
1 · Mid & North Wales - Bread & Baked Goods21.2%63.8%10%5%
2 · South West Wales Bread & Baked Goods21.2%63.8%10%5%
3 · South East Wales Bread & Baked Goods21.2%63.8%10%5%
4 · Mid & North Wales - Milk21.2%63.8%10%5%
5 · South West Wales - Milk21.2%63.8%10%5%
6 · South East Wales - Milk21.2%63.8%10%5%
7 · Mid & North Wales - Fresh Packaged Cakes21.2%63.8%10%5%
8 · South West Wales - Fresh Packaged Cakes21.2%63.8%10%5%
9 · All Wales - Dairy, Eggs & Spreads21.2%63.8%10%5%
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 63.8 points on every lot: a 10% discount moves about 6.4 points.
  • “Bread, Milk, Baked Goods & Dairy” is a framework: the contest is a place on its panel, up to 9 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Further notices may be published in 3-4 years time following the contract start date.
First published
17 Apr 2024, 16:16 BST
Last source update
13 Feb 2026, 16:38 GMT
Award evaluation window
24 Mar 2025 – …
Authority reference
PRV-OJEU-56156
FTS notice number
2026/S 000-013615
Classification (CPV)
BreadBread productsBread products, fresh pastry goods and cakesButterCakesCheddar cheeseCheese productsCheese spreadsClotted creamCottage cheese
+30 moreCreamCrumpets
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-04531a Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Criteria as stated in the procurement documents.

Publisher note: (WA Ref:160800)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Appointment period ends
24 Mar 2025, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
24 Mar 2025, 13:00 GMT
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/nhs/ ↗

Timeline

10 Jun 2024 → 13 Feb 2026 · 5 dates
  1. Next notice expected
    10 Jun 2024, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    24 Mar 2025, 12:00 GMT
  3. Bids opened
    24 Mar 2025, 13:00 GMT
  4. Bids must remain valid until
    30 Jun 2025, 23:59 BST
  5. Notice published256 days ago
    13 Feb 2026, 16:38 GMT

Notice history

7 events · 3 releases on Find a Tender · since 21 Feb 2025
  1. Published value updated to £18,044,170
    21 Feb 2025, 12:28 GMT
    was £17,804,578
  2. Status changed to active
    21 Feb 2025, 12:28 GMT
  3. Procurement method changed
    21 Feb 2025, 12:28 GMT
  4. Deadline published: 24 Mar 2025, 12:00 GMT
    21 Feb 2025, 12:28 GMT
  5. Buyer details updated
    21 Feb 2025, 12:28 GMT
  6. Status changed to complete
    13 Feb 2026, 16:38 GMT
  7. Buyer details updated
    13 Feb 2026, 16:38 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 6admitted to the panel · see the list ↓
Bids received 22 from SMEs · busiest of 9 lots
Contracts signed 9latest 11 Feb 2026

9 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Mid & North Wales - Bread & Baked Goods

    Signed
    11 Feb 2026
    Value
    £741,046
    Status
    active

  • South West Wales Bread & Baked Goods

    Signed
    11 Feb 2026
    Value
    £601,433
    Status
    active

  • South East Wales Bread & Baked Goods

    Signed
    11 Feb 2026
    Value
    £1,030,942
    Status
    active

  • Mid & North Wales - Milk

    Signed
    11 Feb 2026
    Value
    £1,532,596
    Status
    active

  • South West Wales - Milk

    Signed
    11 Feb 2026
    Value
    £2,219,300
    Status
    active

  • South East Wales - Milk

    Signed
    11 Feb 2026
    Value
    £3,338,861
    Status
    active

  • Mid & North Wales - Fresh Packaged Cakes

    Signed
    11 Feb 2026
    Value
    £177,262
    Status
    active

  • South West Wales - Fresh Packaged Cakes

    Signed
    11 Feb 2026
    Value
    £30,175
    Status
    active

  • All Wales - Dairy, Eggs & Spreads

    Signed
    11 Feb 2026
    Value
    £8,223,143
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Mid & North Wales - Bread & Baked Goods1bids · 1 electronic · 1 from abroad1——
2 · South West Wales Bread & Baked Goods2bids · 2 electronic · 2 from abroad2——
3 · South East Wales Bread & Baked Goods1bids · 1 electronic · 1 from abroad1——
4 · Mid & North Wales - Milk2bids · 2 electronic · 2 from abroad1——
5 · South West Wales - Milk1bids · 1 electronic · 1 from abroad1——
6 · South East Wales - Milk2bids · 2 electronic · 2 from abroad2——
7 · Mid & North Wales - Fresh Packaged Cakes1bids · 1 electronic · 1 from abroad1——
8 · South West Wales - Fresh Packaged Cakes1bids · 1 electronic · 1 from abroad1——
9 · All Wales - Dairy, Eggs & Spreads2bids · 2 electronic · 2 from abroad1——

Contracting authority & participating public bodies

2 public bodies on the notice

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Contracting authorityCentral GovernmentBody governed by public lawHealth 4th Floor, Companies House, Crown Way, Cardiff, UK, CF15 3UBContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

  • NHS Wales Shared Services Partnership-Procurement Services (as hosted by Velindre University NHS Trust)Contracting authorityCentral purchasing bodyBody governed by public lawHealth Cardiff, UKContact name, email, phone

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Framework contractors & participating bidders

6 commercial parties on the notice
  • BRACES BAKERY LIMITEDFramework contractor Cambrian House Parkway, Pen-Y-Fan Industrial Estate, Crumlin, Newport, Wales, NP113EFContact phone
  • CASTELL HOWELL FOODS LIMITEDFramework contractor Cross Hands Food Park, Cross Hands, Llanelli, Wales, SA146SXContact phone
  • COTTESWOLD DAIRY LIMITEDFramework contractor Unit 22 Dairy Way, Northway Lane, Tewkesbury, South West, GL208JEContact phone
  • HENLLAN BREAD (UK) LIMITEDFramework contractor Colomendy Trading Estate, Rhyl Road, Denbigh, UK, LL165TAContact phone
  • PEMBROKESHIRE CREAMERY LIMITEDFramework contractor Pembrokeshire Food Park, Withybush Rd, Haverfordwest, UK, SA624EQContact phone
  • WOOSNAM DAIRIES LTDFramework contractor Swn Yr Afon, Greenmeadow Bungalows, Pengam, UK, NP123XRContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria