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Published 22 Mar 2024, 14:40 GMT

Official UK procurement notice

Bus Real-Time Passenger Information (RTPI) and Traffic Light Priority (TLP)

Official notice

Authority: Lancashire County Council (Local council)·Consortium: 3 public authorities

ServicesOpen procedure
Sectors: IT Services & Software (72) Delivery: North West (UKD)
Published estimate£6,000,000exc. VAT
Submissions closed 20 Sept 2024awarded 4 Mar 2025
Awarded to J M W SYSTEMS LIMITED

What is being bought

Published requirement description

Lancashire is committed to promoting bus travel across the County. It is currently developing a technology-based approach for network management including the deployment of intelligent bus priority at key signalised junctions and the provision of a Real Time Passenger Information (RTPI) system to support local bus services and improve the customer experience. A new RTPI system is a key component of the Lancashire

Future Mobility Platform and was central to the Bus Theme in the recent East Lancashire LUF Application, as well as supporting the Council's broader policies for promoting sustainable transport, digitalisation, and carbon reduction.

The Council is seeking to appoint an RTPI system provider to enable the countywide processing and publishing of bus arrival times and predictions to digital displays at bus stops, interchanges, and bus stations and via web-based information services and applications. Audio facilities providing 'talking bus stops' for visually impaired people will also be included in the specification. The successful system provider will be responsible for the supply, installation, and maintenance of a central RTPI system, on street RTPI displays and associated communications for the course of the contract. In addition, the Council requires the system provider to design, supply, install and maintain a Traffic Light Priority system for buses at signalised junctions and for bus services as specified by the Council.

This will require linking to the current Lancashire Urban Traffic Control system provided by Yunex Limited.

CPV: Business intelligence software development services

The lotProcurement structure

single lot · value published
Lot #1Open Tender Procedure compliant with the Public Contract Regulations 2015AwardedRenewalPublished value£6,000,000

Open Tender Procedure compliant with the Public Contract Regulations 2015.

The Contract will be awarded for an initial period of four-years commencing on the successful LUF funding application. Two one-year options are available to extend this agreement. The contract term will enable the Council to fulfil its commitments under the East Lancashire LUF, the BSIP and TCF programmes and allow for the rollout of RTPI services, displays and Traffic Light Priority (TLP) in line with future investment approvals, schemes, and initiatives.

A procurement exercise will be conducted with the award of the whole contract potential being subject to receipt of future funding approval. The grant application (Levelling Up Fund) will be submitted later this year for confirmation in early 2025. The Council intends to demonstrate its commitment to the programme of works and thus strengthen its funding bid by seeking Cabinet's approval to proceed with the procurement exercise. Tenderers will be advised that award of the contract is contingent on the Council being successful in its bid for government funding.

Delivery: North West · Cover sites across Lancashire, including across Blackburn with Darwen and Blackpool Council areas.
Extensions: Contract is for four years with two 12 months options available, a maximum of 6 years (70 months) · Contract is for four years with two 12 months options available, a maximum of 6 years (70 months)Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 52%Price: 38%Social value: 10%
Published sub-criteria (12)
  • Question 1: Project Management and Contract Delivery: 8%
  • Question 2: Cyber Security: 5%
  • Question 3: Resilience: 5%
  • Question 5: Electronic Displays: 8%
  • Question 6: Affected Property Migration of Existing Signs: 8%
  • Question 7: Content Management System (CMS): 5%
  • Question 8: Traffic Light Priority (TLP): 8%
  • Question 9: Reporting: 5%
  • Question 4: Bus Operator SIRI feeds: 8%
  • price: 30%
  • Social Value qualitative response: 6%
  • Social Value quantitative response: 4%
Published award criteria (12)
  • Question 1: Project Management and Contract Delivery: 8
  • Question 2: Cyber Security: 5
  • Question 3: Resilience: 5
  • Question 4: Bus Operator SIRI feeds: 8
  • Question 5: Electronic Displays: 8
  • Question 6: Affected Property Migration of Existing Signs: 8
  • Question 7: Content Management System (CMS): 5
  • Question 8: Traffic Light Priority (TLP): 8
  • Question 9: Reporting: 5
  • Social Value qualitative response: 6
  • Social Value quantitative response: 4
  • Price: 30
What this means for your bid
  • Price carries 38 of 100 points: a 10% discount moves about 3.8 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
22 Mar 2024, 14:40 GMT
Last source update
12 Mar 2025, 16:09 GMT
Award evaluation window
20 Sept 2024 – …
Authority reference
JW/ICT/LCC/23/1808
FTS notice number
2025/S 000-009062
Classification (CPV)
Business intelligence software development services
Delivery area
North West (UKD)
Official registry OCID
ocds-h6vhtk-044bdb Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
20 Sept 2024, 11:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
20 Sept 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.lancashire.gov.uk/isupplier/ ↗

Timeline

17 Apr 2024 → 12 Mar 2025 · 4 dates
  1. Next notice expected
    17 Apr 2024, 00:00 BST
  2. Submission deadline
    20 Sept 2024, 11:00 BST
  3. Bids opened
    20 Sept 2024, 12:00 BST
  4. Notice published
    12 Mar 2025, 16:09 GMT

Notice history

6 events · 3 releases on Find a Tender · since 2 Aug 2024
  1. Status changed to active
    2 Aug 2024, 16:06 BST
  2. Procurement method changed
    2 Aug 2024, 16:06 BST
  3. Deadline published: 20 Sept 2024, 11:00 BST
    2 Aug 2024, 16:06 BST
  4. Buyer details updated
    2 Aug 2024, 16:06 BST
  5. Status changed to complete
    12 Mar 2025, 16:09 GMT
  6. Buyer details updated
    12 Mar 2025, 16:09 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 4
Contracts signed 1latest 4 Mar 2025
Awarded toValueDateStatus
J M W SYSTEMS LIMITED——Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
Open Tender Procedure compliant with the Public Contract Regulations 20154bids · 4 electronic——£1 – £6,000,000
Whole notice———£1 – £6,000,000

Contracting authority & participating public bodies

2 public bodies on the notice

Lancashire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall PO Box 100, Preston, North West, PR1 0LDContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • J M W SYSTEMS LIMITEDAwarded supplierGB-COH: 04009246 Systems House, Stone Enterprise Centre, Emerald Way, Stone Business Park,, Stone, West Midlands, ST15 0SR

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria