Find a TenderAwarded
Published 26 Feb 2021, 14:40 GMT

Official UK procurement notice

Cadw Retail Food & Drink · UK public procurement notice

Official notice

Authority: Welsh Government

GoodsOpen procedureSME suitable
Published estimate£260,000exc. VAT
Submissions closed 30 Mar 2021awarded 18 Jun 2021
Awarded to CASTELL HOWELL FOODS LIMITED

What is being bought

Published requirement description

A contract for pre-packaged food and drink items and miscellaneous specialist products for resale at Cadw properties.

CPV: Confectionery · Food, beverages, tobacco and related products · Miscellaneous food products · Miscellaneous food products and dried goods · Processed food products · Soft drinks

The lotProcurement structure

single lot · no lot value published
Lot #1Cadw cares for 130 historic monuments across Wales including medieval castles and…Awarded

Cadw cares for 130 historic monuments across Wales including medieval castles and abbeys, prehistoric burial chambers and industrial sites. In order to support this work and enhance the visitor experience, Cadw operates a range of visitor service facilities at its staffed sites many of which house visitor shops. The opportunity being tendered for is to provide the food and drink for re-sale in the visitor shops. This contract will not include fresh produce eg packaged sandwiches, freshly baked goods.

Delivery: Wales · All Wales
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Technical: 40%
  • price: 60%
Published award criteria (2)
  • Technical: 40
  • Price: 60
Conditions of participation1
  • Suitability

    Refer to tender documentation

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
26 Feb 2021, 14:40 GMT
Last source update
22 Jun 2021, 16:45 BST
Award evaluation window
30 Mar 2021 – …
Authority reference
C169/2020/2021
FTS notice number
2021/S 000-014232
Classification (CPV)
ConfectioneryFood, beverages, tobacco and related productsMiscellaneous food productsMiscellaneous food products and dried goodsProcessed food productsSoft drinks
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-0296b6 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Refer to tender documentation

Publisher note: Go to https://etenderwales.bravosolution.co.uk - The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation. - Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration. - The User who performs the Registration becomes the Super User for the Organisation. - On registering on the Platform the Super User will select a Username and will receive a password. - The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page. - In order to log-in to the Platform please enter your Username and Password. - Note: If you forget your Password then visit the homepage and click “Forgot your password?” - Registration should only be performed once for each Organisation. - If you think that someone in your Organisation may have already registered on this Platform then you must not register again. - Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform. - Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation). - Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform. HOW TO FIND THE ITT: - Once logged in you must click on ‘ITT’s Open to all Suppliers’ - The etender references for this contract are: Project_46659 and ITT_86218. - Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page. - You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area. - Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice (WA Ref:111718)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: CY, EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://www.etenderwales.bravosolution.co.uk ↗

Submission deadline
30 Mar 2021, 16:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
cy, en
Bid validity
90 days from the deadline
Bids opened
30 Mar 2021, 16:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

30 Mar 2021 → 22 Jun 2021 · 3 dates
  1. Submission deadline
    30 Mar 2021, 16:00 BST
  2. Bids opened
    30 Mar 2021, 16:00 BST
  3. Notice published
    22 Jun 2021, 16:45 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    22 Jun 2021, 16:45 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £260,0001 contract exc. VAT
Bids received 44 from SMEs
Contracts signed 1latest 18 Jun 2021
Awarded toValueDateStatus
CASTELL HOWELL FOODS LIMITED£260,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic · 4 from abroad4——

Contracting authority & participating public bodies

Welsh Government

Contracting authorityBody governed by public lawGeneral public services Corporate Procurement Services, Cathays Park, Cardiff, Wales, CF10 3NQContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice
  • CASTELL HOWELL FOODS LTDAwarded supplier CASTELL HOWELL FOODS LTD, HEOL Y PLAS Cross Hands, LLANELLI, Wales, SA146SXContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria