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Published 6 Oct 2025, 22:13 BST

Official UK procurement notice

CAR PARKING MACHINES ON BEHALF OF MELTON BOROUGH COUNCIL

Official notice

Authority: Melton Borough Council (Local council)·On behalf of: Rutland County Council

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Installation services (except software) (51) Delivery: East Midlands (UKF22)
Published estimate£250,000≈ £60k / year · 1 value update
Submissions closed 12 Oct 2026
Next notice expected 30 Nov 2025
Contract term 5 yrsends 30 Nov 2031 · up to 30 Nov 2036 with extensions · starts 1 Dec 2026

What is being bought

Published requirement description

Melton Borough Council requires the replacement of 19 existing pay and display machines located across off-street public car parks in Melton Mowbray. The existing machines were installed in 2012 and are nearing the end of their working lives. Current machines operate using the 3G network and are powered either by mains supply or solar power with battery storage.

The Council is seeking a single provider to deliver a complete package covering the supply and installation of new machines, back office analytical support, contactless card payment processing, online payment support and processing, and reporting services, ticket supply, and ongoing repair, maintenance and servicing.

CPV: Installation services of parking meter equipment

The lotProcurement structure

single lot · value published
Lot #1Renewal 5 yrsSMEPublished value£250,000
Contract period: 1 Dec 2026 – 30 Nov 2031 (5 yrs) · up to 30 Nov 2036 with extensionsValue: £250,000 exc. VAT · £250,000 inc. VAT
Delivery: East MidlandsEligibility: SME eligible
Extensions: Subject to Council approval
51214000 Installation services of parking meter equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: Question 1 15% Question 2 10% Question 3 7.5% Question 4 7.5% Question 5 5% Question 6 10% Question 7 5%
  • Price
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
6 Oct 2025, 22:13 BST
Last source update
11 Sept 2026, 14:25 BST
Award evaluation window
Submission end – 2 Nov 2026
Authority reference
MBC-1596
FTS notice number
2026/S 000-086469
Latest notice
Tender notice (UK4)
Classification (CPV)
Installation services of parking meter equipment
Delivery area
East Midlands (UKF22)
Official registry OCID
ocds-h6vhtk-05a913 Find a Tender

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free regional portal
Submission deadline
12 Oct 2026, 12:00 BST
Clarification deadline
1 Oct 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

6 Oct 2025 → 1 Dec 2026 · 8 dates
  1. Planning notice published387 days ago
    6 Oct 2025, 22:13 BST
  2. Market engagement357 days ago
    5 Nov 2025, 23:59 GMT

    A soft market testing questionnaire is available for providers to complete on the ProContract e-procurement portal. The soft market testing exercise is intended to allow interested organisations with appropriate experience to outline their views and ideas about the best option the Council has for replacing the current pay and display car parking machines and for the installation of ANPR cameras to each site.

    The Council will consider the responses received as a result of this exercise to help inform the options appraisal and the decision-making process.

    The deadline for questionnaire responses is 5th November 2025 at 12 noon.

  3. Next notice expected332 days ago
    30 Nov 2025, 23:59 GMT
  4. Tender notice published48 days ago
    11 Sept 2026, 14:25 BST
  5. Clarification questions by28 days ago
    1 Oct 2026, 12:00 BST
  6. Submission deadline17 days ago
    12 Oct 2026, 12:00 BST
  7. Today
    29 Oct 2026
  8. Award decision expected byin 4 days
    2 Nov 2026, 23:59 GMT
  9. Contract startsin 32 days
    1 Dec 2026

Notice history

5 events · 2 releases on Find a Tender · since 6 Oct 2025
  1. Preliminary market engagement notice published
    6 Oct 2025, 22:13 BST
    UK2
  2. Tender notice published
    11 Sept 2026, 14:25 BST
    UK4
  3. Status changed to active
    11 Sept 2026, 14:25 BST
  4. Procurement method changed
    11 Sept 2026, 14:25 BST
  5. Deadline published: 12 Oct 2026, 12:00 BST
    11 Sept 2026, 14:25 BST

Contracting authority & participating public bodies

3 public bodies on the notice

Melton Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PTMP-8573-JHVJ Parkside, Melton Mowbray, East Midlands, LE13 1GHContact email

Other public bodies

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure