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Published 15 Jun 2021, 12:04 BST

Official UK procurement notice

Castle Rock Edinvar - Grounds Maintenance Framework

Official notice

Authority: Castle Rock Edinvar Housing Association (Housing)

Framework agreementServicesOpen procedureSME suitable
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: Scotland (UKM)
Framework ceiling (notional)£640,000framework ceiling, not attributable revenue
Submissions closed 15 Jul 2021awarded 2 Nov 2021

What is being bought

Published requirement description

Castle Rock Edinvar Housing Association are seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement a Grounds Maintenance Contract to achieve the standard set out within the specification in accordance with site drawings and GIS mapping provided.

The initial contract term will be for a period of two (2) years with an option to extend for two (2) further period of one (1) year each.

Castle Rock Edinvar currently spend approximately 320,000 GBP per annum on providing grounds maintenance services to circa 170 schemes and properties in the East Lothian, Edinburgh, Falkirk, Midlothian, Milton of Campsie, Stirling, Tullibody and West Lothian regions.

CPV: Grounds maintenance services

How this framework works

From the published notice
Places
up to 3 suppliers · 2 bids received (0.7 per place) · 2 appointed

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: Scotland
Extensions: The initial contract term will be for a period of two (2) years with an option to extend for two (2) further period of one (1) year each.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
Conditions of participation1
  • Suitability

    Bidders must confirm if they hold the particular authorisation or memberships: CHAS / SSiP / or comparable relevant accreditation. Please

    indicate within your ESPD response if the relevant documentation is available via electronic means. If so, please provide access

    information e.g. website address.

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Castle Rock Edinvar - Grounds Maintenance Framework” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
15 Jun 2021, 12:04 BST
Last source update
2 Nov 2021, 11:15 GMT
Award evaluation window
15 Jul 2021 – …
FTS notice number
2021/S 000-027395
Classification (CPV)
Grounds maintenance services
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-02bc14 Find a Tender

Publisher note: (SC Ref:672266)

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Appointment period ends
15 Jul 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
15 Jul 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

placesforpeople.delta-esourcing.com/respond/665NST999R ↗

Timeline

15 Jul 2021 → 2 Nov 2021 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    15 Jul 2021, 12:00 BST
  2. Bids opened
    15 Jul 2021, 12:00 BST
  3. Notice published
    2 Nov 2021, 11:15 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    2 Nov 2021, 11:15 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 22 from SMEs
Contracts signed 1latest 2 Nov 2021

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 027395-2021-1

    Signed
    2 Nov 2021
    Value
    £600,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad2——

Contracting authority & participating public bodies

Castle Rock Edinvar Housing Association

Contracting authorityHousingBody governed by public lawHousing and community amenities 1 Hay Avenue, Edinburgh, Scotland, EH16 4RWContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff Court and Justice of the Peace CourtReview body Edinburgh

Framework contractors & participating bidders

2 commercial parties on the notice
  • Continental Landscapes LtdFramework contractor Unit 1A, 1 Houstoun Road, Houstoun Industrial Estate, Livingston, Scotland, EH54 5BZContact phone
  • Tivoli Group LtdFramework contractor Riverside Offices, Mountbatten Way,, Congleton, UK, CW12 1DYContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria