Official UK procurement notice
Centralised Placement Management System (CPMS)
Authority: NHS Mid and South Essex Integrated Care Board (NHS & healthcare)
What is being bought
Published requirement descriptionThis is a Contract Award Notice to communicate the below-threshold contract award made by NHS Mid and South Essex Integrated Care Board (NHS MSE ICB) (herein referred to as 'the Authority') for the provision of a Centralised Placement Management System (CPMS), in accordance with the Authority's local Standing Financial Instructions.
The contract award is made to Quantum IT for the provision of CPMS. The contract period is for a total of 24 months, from the 16th April 2025 - 15th April 2027, with a maximum total aggregate contract value of £200,000 (inclusive VAT).
This notice is being published to reflect the date by which the Authority has satisfied it's internal governance process and the Authority's signatures have been ascertained, not at the time of the proposed start-date of this contract. The Service to which this procurement relates fall within the Public Contracts Regulations 2015 as amended by as amended by The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020, (the "Regulations").
The Authority is publishing this Contract Award Notice in both the Find a Tender platform and Contracts Finder in accordance with the Public Contracts Regulations 2015 (as amended by The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020) for spend above £30,000.00
CPV: Database-management system
The lotProcurement structure
single lot · no lot value publishedLot #1This is a Contract Award Notice to communicate the contract awarded by the Authority…Awarded
This is a Contract Award Notice to communicate the contract awarded by the Authority to Quantum IT for the provision of a CPMS. Across the system there are inconsistent processes for the management of non-medical practice placements (nursing, midwifery and AHP's), resulting in lack of organisational and system oversight of placement utilisation, learner numbers and student tariff. To ensure MSE ICS can work towards the CLE Strategy and Long-Term Workforce Plan a systematic approach needs to occur. The Authority aims to move to a system wide Centralised Placement Management System (CPMS), that would hold and manage all non-medical learner data, whilst effectively co-ordinating and managing placement processes. Each organisation would continue to manage and hold responsibility for their own placements and utilisation of the database, yet the system wide overview will ensure effective wider collaboration of placement utilisation and recruitment could occur. Without collaboration, organisations will continue to work in silo, with an increased risk of lack of oversight of learners across individual organisations. The Authority identified value for money with more than 5% savings from the direct award of this contract that would have been enacted from the framework agreement fees.
The contract award is made by the Authority to Quantum IT for the provision of CPMS. The contract period is for a total of 24 months, from the 16th April 2025 - 15th April 2027, with a maximum total aggregate contract value of £200,000 (inclusive VAT).
This notice is being published to reflect the date by which the Authority has satisfied it's internal governance process and the Authority's signatures have been ascertained, not at the time of the proposed start-date of this contract. The Service to which this procurement relates fall within the Public Contracts Regulations 2015 as amended by as amended by The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020, (the "Regulations").
The Authority is publishing this Contract Award Notice in both the Find a Tender platform and Contracts Finder in accordance with the Public Contracts Regulations 2015 (as amended by The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020) for spend above £30,000.00
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 21 May 2025, 00:01 BST
- Last source update
- 21 May 2025, 00:01 BST
- Authority reference
ACE-0760-2024-MSE- FTS notice number
2025/S 000-023512- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051998Find a Tender
- Why no open competition
No tenders or no suitable tenders/requests to participate in response to open procedure; The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
This below-threshold single-tender action is made under Reg 32(b)(ii) and within the Authority's local SFIs. The Authority identified Quantum IT as the only technical capable provider of this provision and identified significant value for money with more than 5% savings from the direct award of this contract that would have been enacted from the framework agreement fees. This CPMS provision will enable system oversight of placement utilisation, learner numbers and student tariff, to better utilise resources across NHS and system partners. Without collaboration, organisations will continue to work in silo, with an increased risk of lack of oversight of learners across individual organisations.
This notice is being published to reflect the date by which the Authority has satisfied it's internal governance process and the Authority's signatures have been ascertained, not at the time of the proposed start-date of this contract. The Service to which this procurement relates fall within the Public Contracts Regulations 2015 as amended by as amended by The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020, (the "Regulations"). The Authority is publishing this Contract Award Notice in both the Find a Tender platform and Contracts Finder in accordance with the Public Contracts Regulations 2015 (as amended by The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020) for spend above £30,000.00
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Quantum IT Europe LimitedSME | £200,000 † | — | Awarded |
Contracts
Contract 023512-2025-1 · Quantum IT Europe LimitedSME
- Signed
- 16 Apr 2025
- Value
- £200,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of Justice of England and WalesReview body
Bidders & participating suppliers
1 commercial party on the notice- QUANTUM IT EUROPE LIMITEDAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.