Official UK procurement notice
Ceremonial and Event Management Services
Authority: Department for Digital, Culture, Media and Sport (Central government)
What is being bought
Published requirement descriptionThe Authority proposes to engage in a competitive process to appoint a contractor for the provision of public events and project management services in respect of a number of Royal and State Ceremonial events in London and Windsor, that are of national and international significance.
The programme of events include but are not limited to:
•National Service of Remembrance at the Cenotaph (Remembrance Sunday)
•State Visits to the UK by foreign Heads of State
•Flag flying for numerous events i.e. Trooping the Colour and Commonwealth Day
•A number of other major royal events
•Other memorial occasions on an adhoc basis
Please be advised that the estimated value of this contract is estimated to be £40million - £68million which comprises a programme of planned events worth between £1million - £2million per annum and other unscheduled major events.
CPV: Chemical toilets · Event services · Fences · Flagpole · Flags · Portable radios · Project and design preparation, estimation of costs · Project management consultancy services · Project-management services other than for construction work · Project-supervision services other than for construction work · Public address systems · Radio equipment · +2 more
The lotProcurement structure
single lot · no lot value publishedLot #1DCMS is seeking a supplier that will provide a full turnkey event and project…Awarded
DCMS is seeking a supplier that will provide a full turnkey event and project management service. The services that are required include but are not limited to the following:
- Event planning, coordination and management
- Planning of works and delivery
- Project Management
- Logistics management
- Event digital services - large screens for media broadcasting
- Supply chain management (sourcing, and managing suppliers/sub-contractor, negotiating costs, delivery arrangement, payment colelction and processing)
- Financial management and reporting
- Reinstatement works
- Storage of temporary structures and event items
- Provision and installation of Public Address System
- Provision and deployment of portable radios
- Provision and management of Public Toilets
- Provision of stewards and support staff
- Provision of flags and flagpoles
- Provision of temporary media structures and enclosures
- Installation of event items and other temporary structures
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 1 Feb 2022, 12:15 GMT
- Last source update
- 1 Feb 2022, 12:15 GMT
- Authority reference
101622- FTS notice number
2022/S 000-002806- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-031190Find a Tender
- Review procedure
If an appeal regarding the award of a Contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly.
Publisher note: The services are in scope of Schedule 3 of the Public Contract Regulations 2015 and so subject to the light touch regime. The procedure to be followed will be similar to the competitive procedure with negotiation described in regulation 29. It is envisaged that the competitive process will take place in successive stages to reduce the number of bidders, by applying the selection/award criteria stated in the procurement documents, ideally to no more than 3, with whom we will conclude final negotiations. The Authority reserves the right to award the contract on the basis of tenders without conducting negotiations. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=663105179 GO Reference: GO-202221-PRO-19566563
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Arcadis UK LimitedSubcontracting: declared | £72,183,780 † | — | Awarded |
Contracts
Contract 002806-2022-101622-1 · Arcadis UK Limited
- Signed
- 28 Sept 2021
- Value
- £72,183,780
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeMediation bodyReview body
Bidders & participating suppliers
1 commercial party on the notice- Arcadis (UK) LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.