Official UK procurement notice
CHIC Fire Protection and Sprinkler Systems - Dynamic Purchasing System [DPS]
Authority: Communities and Housing Investment Consortium Limited ("CHIC")·Consortium: 2 public authorities
What is being bought5 lots · detail below
Published requirement descriptionCHIC publishes this Notice of an Amendment to be made to the DPS in pursuance of the original Notice 2023/S 000-026541 published on Find a Tender Service on 7th September 2023.
CHIC, as a central purchasing body, gives notice that under the transitional and saving regulations set out under the Procurement Act 2023, that this dynamic purchasing system and qualification system established under the Public Contract Regulations (PCR) 2015 must come to an end by 27th October 2028. Any contract awarded under this DPS will continue until it comes to an end and be managed under PCR 2015. (even if the dynamic purchasing system or qualification system has terminated prior to that point).
The DPS remains accessible by CHIC members, both current and in the future, and may be used by all Registered Providers of Social Housing, Local Authorities and all other contracting authorities that are located in the United Kingdom (“Customers”), including those listed in Schedule 1 of the Public Contracts Regulations 2015/102, and any other organisation that may falls within the definitions of Contracting Authority or carrying out a regulated procurement.
including (but not limited to):
- Housing Associations
- Local Authorities and Government Departments
- Registered Charities
- NHS and Health and Social Care Groups
- Emergency Services
- Schools and Academies/Colleges and Universities
- Libraries and Museums
The DPS is available to all current and future members of CHIC, a public sector consortium with a list of members available from: www.chicltd.co.uk/members ↗
The estimated value of contracts to be awarded through the DPS during this period remains at approximately £250,000,000 excluding VAT. Any estimate of value is for information purposes only. Therefore, please note that there will be no form of exclusivity or volume that is guaranteed under the DPS and Members will be entitled to enter into other contracts and arrangements with other suppliers.
CHIC invites organisations to participate in this DPS for the remaining term, although we reserve the right to review the DPS at 12 month increments whereby the authority can amend (shorten, terminate) the DPS pursuant of PCR regulation 34(28).
CPV: Cladding works · Fire-alarm systems · Fire-prevention installation works · Installation services of fire protection equipment · Sprinkler systems installation work
How this dynamic market works
From the published notice- Type
- Dynamic market
- Bids received
- 6 bids received · 1 suppliers appointed
Lots and requirements (5)Procurement structure
5 lots · all with a published valueEvery one of these 2 lots carries the same published figure, £62,000,000: it is the dynamic market's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Fire Risk AssessmentsAwardedRenewalPublished value£12,000,000
Quarterly report of contract awards for 01/07/2023 - 30/09/2023. Details of the awards can be found at : www.chicltd.co.uk/chic-procurement ↗ The award value indicated at II.1.7 is indicative only as this is a quarterly contract award notice for the DPS. Please note that the Award Criteria to be used to assess full tenders submitted under the DPS Categories will typically be split as follows: All Categories: 40% Quality, 60% Cost These Award Criteria may be formulated more precisely for contracts to be awarded, as set out in the tender documents for the specific contract in question.
Lot #2Precaution WorksRenewalceiling above
The scope of the works under this category comprises of, but not limited to, the following work-streams:
— Action Remedial Works from Fire Risk Assessments to ensure the relevant Fire Precautions Act is compliedwith (as relevant at the time),
— Removal and enhancement of specification to materials (such as internal fire doors, installation ofintumescent strips, fire retardant wall coverings, lighting, closures and correct signage (but not limited to),
— Record all removal and enhancement works on the client asset management system or equivalent fire safetylog.
Category 2 can be used as the delivery of the remedial works identified in Category 1.
In addition to general Remedial Works, Category 2 includes Remedial Works to existing:
— Domestic and Commercial Sprinkler Systems,
— Fire Alarm Systems.
To ensure such systems comply with relevant Fire Precautions Act (at the time), and to meet relevant BritishStandards, or equivalent
Lot #3Sprinkler System — Design and Installation WorksRenewalceiling above
The scope of the works under this Category comprises of, but not limited to, the following work-streams:
— Removal of existing system,
— Design of new system to current recommended standards that is fit for purpose within the dwelling it is beinglocated,
— Installation of new system to current recommended standards.
Lot #4Fire Alarm System — Design and Installation WorksRenewalPublished value£54,000,000
The scope of the works under this Category comprises of, but not limited to, the following work-streams:
— Removal of existing system,
— Design of new system to current recommended standards that is fit for purpose within the dwelling it is beinglocated,
— Installation of new system to current recommended standards
Lot #5Cladding and Coatings Installation WorksRenewalPublished value£60,000,000
The scope of the works under this Lot comprises of, but not limited to, the following work-streams:
- Internal
— Testing of internal coatings to ensure fire retardant meets current regulations,
— Testing of internal cladding to ensure fire retardant meets current regulations,
— Removal of internal coatings,
— Correct disposal of internal coatings,
— Removal of internal cladding,
— Correct disposal of internal cladding,
— Provide written details of findings to support the client as required by the government.
- External
— Testing of external cladding to ensure fire retardant meets current regulations,
— Removal of external cladding,
— Correct disposal of external cladding,
— Provide written details of findings to support the client as required by the government.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “CHIC Fire Protection and Sprinkler Systems - Dynamic Purchasing System…” is a dynamic market: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 7 Sept 2023, 17:24 BST
- Last source update
- 9 Aug 2024, 08:09 BST
- FTS notice number
2024/S 000-025137- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03fb02Find a Tender
Publisher note: Notice of Award of Contracts from the Fire Protection& Sprinklers - Dynamic Purchasing System from 1st July 2023 to 30th Sept 2023. The Contract value indicated at II 1.7 is indicative as this is a quarterly notice for a Dynamic Purchasing System. Also the number of tender returns indicated is across all call-off competitions for this term. Further details of the awards can be found at: https://www.chicltd.co.uk/chic-procurement To view this notice, please click here: <a href="https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=814179028" target="_blank">https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=814179028</a> GO Reference: GO-2023105-PRO-24118123
How it was run
Official notice- Admission period ends
- 25 Aug 2028, 15:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
9 Aug 2024 → 26 Aug 2028 · 3 dates- Notice published9 Aug 2024, 08:09 BST
- Today27 Oct 2026
- Admission / appointment period endsperiod end, not a bid countdown25 Aug 2028, 15:00 BST
- Invitations to tender expected26 Aug 2028, 00:00 BST
Notice history
3 events · 3 releases on Find a Tender · since 5 Oct 2023- Status changed to complete5 Oct 2023, 19:07 BST
- Buyer details updated5 Oct 2023, 19:07 BST
- Buyer details updated9 Aug 2024, 08:09 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineIV.2.2 | 26 Aug 2028 | 27 Oct 2028 | +62 d |
CHIC publishes this Notice of an Amendment to be made to the DPS in pursuance of the original Notice 2023/S 000-026541 published on Find a Tender Service on 7th September 2023. CHIC, as a central purchasing body, gives notice that under the transitional and saving regulations set out under the Procurement Act 2023, that this dynamic purchasing system and qualification system established under the …
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.
Contracts
Notice of Award of Contracts from the Fire Protection & Sprinkler Systems -DPS from 1st July 2023 to 30th Sept 2023
- Signed
- 3 Jul 2023
- Value
- £1
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Fire Risk Assessments | 6bids · 6 electronic | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Communities and Housing Investment Consortium (CHIC)Mediation bodyReview body
- The High Court, Royal Courts of JusticeReview body
Suppliers admitted to the dynamic market
1 commercial party on the notice- c/o Communities and Housing Investment Consortium LtdAdmitted to the market
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria