Official UK procurement notice
Christmas Illuminations - Chepstow Town Council
Authority: Chepstow Town Council (Local council)
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Community & Cultural Services (98) Delivery: UK
Published estimate£135,000≈ £31k / year · £162,000 inc. VAT
Submissions closed 25 Jul 2025
Contract term 4 yrs 5 moends 30 Jan 2030 · starts 1 Sept 2025
What is being bought
Published requirement descriptionDesign, supply, installation and removal of Chepstow Town Council Christmas Illuminations 2025 - 2030
CPV: Electrical machinery, apparatus, equipment and consumables; lighting · Other community, social and personal services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£135,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
- Cost: Scheme (10%) Installation (10%) Maintenance (10%) Experience of working with local authorities (5%)
- Quality: Design of the scheme (25%) Skills, experience & qualifications (10%) Approach & Methodology (10%) Coverage of the scheme (10%) Energy efficiency (10%)
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 13 Jun 2025, 09:56 BST
- Last source update
- 14 Aug 2025, 11:19 BST
- FTS notice number
2025/S 000-032147- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-054837Find a Tender
How it was run
Official noticeRun through: portal not identified
- Submission deadline
- 25 Jul 2025, 00:00 BST
- Clarification deadline
- 4 Jul 2025, 00:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Detailed submission instructions & authority contactsFrom official release
Electronic submissions should be made via email at clerk@chepstow.co.uk or by post addressed to the Town Clerk (TENDER DOCUMENT), Chepstow Town Council, The Gatehouse, High Street, Chepstow, NP16 5LH
Timeline
13 Jun 2025 → 1 Sept 2025 · 5 dates- Tender notice published13 Jun 2025, 09:56 BST
- Clarification questions by4 Jul 2025, 00:00 BST
- Submission deadline25 Jul 2025, 00:00 BST
- Latest notice published14 Aug 2025, 11:19 BST
- Contract starts1 Sept 2025, 00:00 BST
Notice history
3 events · 2 releases on Find a Tender · since 13 Jun 2025- Tender notice published13 Jun 2025, 09:56 BSTUK4
- Procurement termination notice published14 Aug 2025, 11:19 BSTUK12
- Status changed to complete14 Aug 2025, 11:19 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 12 Aug 2025 | CancelledEyebolt testing required on private properties in order for festoon to be erected - this will take a number of months and therefore the tender will be revised. |
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Complete tender document including maps
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender