Official UK procurement notice
Christmas Lights Switch on Events
Authority: South Lanarkshire Council (Local council)
What is being bought
Published requirement descriptionThe Council's Community & Enterprise Resources, Enterprise and Sustainable Development Services require to establish a Contract to provide Christmas Light Switch On Events within the geographical area of South Lanarkshire which includes event packages and event management service for Christmas Lights Switch On Events in the following locations:
- Carluke, Lanark, Hamilton, Rutherglen and Cambuslang.
The form of contract is South Lanarkshire Council Terms and Conditions of Contract for Services.
The requirement for the services will be subject to ongoing budget review and all future events will be subject to funding confirmation by the Council on an annual basis.
The contract period is August 2024 to January 2028 with option to extend by up to 24 months subject to satisfactory performance, financial
standing and availability of funding.
CPV: Event services
The lotProcurement structure
single lot · value publishedLot #1The contract will be awarded via Open Procedure on the basis of the most economically…RenewalPublished value£500,000
The contract will be awarded via Open Procedure on the basis of the most economically advantageous tender received.
The quality (technical) weighting for this tender will be set at 60% and the price (commercial) weighting will be set at 40%.
The contract will be procured via Open Procedure and the ITT will be published in Public Contracts Scotland Tender (PCS-T). Additional information: The requirement for the services will be subject to ongoing review and all future events will be subject to funding confirmation by the
Council.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
SPD Questions 3A and 3C have been identified as mandatory exclusion grounds and SPD Questions 3B and 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be dealt with on a PASS/FAIL basis. In respect of the mandatory exclusion grounds a bid will be excluded where a bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. In respect of the discretionary exclusion grounds a bid may be excluded where a bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken.
SPD Question 4A.1 Trade Registers
It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the
address provided in the tender and under the company name given.
If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.
- Condition of participationno text publishedMinimum: SPD Question 4B.4 Economic and Financial Standing The Council will use the following ratios to evaluate a bidders financial status: Profitability – this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for thi…
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 10 Jul 2024, 13:23 BST
- Last source update
- 10 Jul 2024, 13:23 BST
- Award evaluation window
- 9 Aug 2024 – …
- Authority reference
SLC/CE/24/036- FTS notice number
2024/S 000-021062- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-047c3fFind a Tender
Publisher note: Declarations and Certificates In an open tendering procedure prior to any award being made the successful bidder will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Envelope. All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T. SPD Question 2D.1 Prompt Payment Certificate SPD Questions 3A.1 to 3A.8 Serious and Organised Crime Declaration Declaration Section *Form of Tender SPD Question 3D.11 Non-Collusion Certificate SPD Question 4B.5.1 Insurance Certificates Declaration Section *Health and Safety Questionnaire *The ‘Form of Offer to Tender' must be completed and uploaded within the relevant question in the Commercial Envelope. *The Health and Safety Questionnaire must be completed and uploaded within the relevant question in the Commercial Envelope. In the case of an open tender, the other Declarations listed above will not be required to be uploaded and submitted with the bid, but will instead be requested by the Council following the conclusion of the evaluation of the Qualification, Technical and Commercial Envelopes and prior to the award of the tender. Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the SPD will invalidate the bid. In this scenario the Council will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on until a fully compliant bidder is identified. SPD Question 2.D.1 Subcontractors on whose capacity the bidder does not rely. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 27026. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Under this contract bidders will be required to actively participate in the achievement of Community Benefits. A summary of the expected Community Benefits has been provided within the attachment area/technical envelope and bidders will be asked to provide details of the Community Benefits they can offer as part of their bid. The Council has calculated that the minimum total of 80 community benefit points which must be delivered under this contract based on the full duration of the contract. (SC Ref:771972)
How it was run
Official notice- Submission deadline
- 9 Aug 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 9 Aug 2024, 12:00 BST
Timeline
10 Jul 2024 → 5 Feb 2025 · 5 dates- Notice published10 Jul 2024, 13:23 BST
- Submission deadline9 Aug 2024, 12:00 BST
- Bids opened9 Aug 2024, 12:00 BST
- Contract starts26 Aug 2024, 00:00 BST
- Bids must remain valid until5 Feb 2025, 23:59 GMT
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Hamilton Sheriff CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.