Official UK procurement notice
Coach and Mini Bus Hire · UK public procurement notice
Authority: Durham University (Education)
What is being bought4 lots · detail below
Published requirement descriptionThe University is looking for tenders to support the supply of its Coach and Mini Bus needs. Looking at spend analysis, Durham University has spent on average £310,000
per annum in hiring coaches and mini buses over the last 3 financial years.
The main objective of the contract is to provide a high quality transport service for staff, students and visitors within the University. The key considerations include, but not
limited to, health & safety of all passengers, reliability and flexibility of service, staff, student, and visitor satisfaction, and promoting positive relations with the wider
community.
In addition to the above, we are striving to appoint operators who can demonstrate capability in helping us meet our duty of care to our staff and students. The University
expects that the successful operators will have a duty of care when carrying passengers and it is essential that passenger safety and passenger care are the top priority for
operators to follow.
We are aiming to put together a framework agreement for coach and mini bus hire with a small number of operators so that we can work with coach operators, and increase
the possibilities of creating better working relationships between the University and coach operators.
CPV: Hire of buses and coaches with driver
How this framework works
From the published notice- Bids received
- 5 bids received · 3 suppliers appointed
- Framework period
- 4 yrs from 1 Aug 2021
Lots and requirements (4)Procurement structure
4 lots · no lot values published · evaluation weights differ by lotLot #1General Coach and Mini-bus HireAwarded
General coach and mini bus hire for the whole of the university.
Lot #2General Sports Teams Coach HireCancelled
Coach hire for Durham University Sports Teams
Lot #3Coach Hire for Long Distance Sports Team FixturesCancelled
Long distance executive sports coach hire for specified Durham University Sports Team
Lot #4International ArrivalsCancelled
Coach and mini-bus hire for international student arrivals.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · General Coach and Mini-bus Hire | 70% | 30% | |
| 2 · General Sports Teams Coach Hire | 70% | 30% | |
| 3 · Coach Hire for Long Distance Sports Team Fixtures | 70% | 30% | |
| 4 · International Arrivals | 70% | 30% |
- Economic & financial standing
Selection criteria as stated in the procurement documents
- Technical & professional ability
Selection criteria as stated in the procurement documents
- Price carries 30 points on every lot: a 10% discount moves about 3 points.
- “Coach and Mini Bus Hire” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 23 Apr 2021, 14:37 BST
- Last source update
- 25 Nov 2021, 09:38 GMT
- Award evaluation window
- 26 May 2021 – …
- Authority reference
ITT21-010- FTS notice number
2021/S 000-029312- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02a9a7Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Included within tender documentation
- Review procedure
This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. The communication will be in the form of a letter which will be issued electronically. The letter will provide a full debrief and contact details should a tenderer wish to appeal the decision.
The timescale for appeals will be detailed in the letter. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months).Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
How it was run
Official notice- Appointment period ends
- 26 May 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 26 May 2021, 13:00 BST
Timeline
26 May 2021 → 25 Nov 2021 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown26 May 2021, 12:00 BST
- Bids opened26 May 2021, 13:00 BST
- Contract starts1 Aug 2021, 00:00 BST
- Notice published25 Nov 2021, 09:38 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete25 Nov 2021, 09:38 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
General Coach & Mini Bus Hire
- Signed
- 7 Sept 2021
- Value
- £569,053
- Period
- … – 31 Jul 2025
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · General Coach and Mini-bus Hire | 5bids · 5 electronic | 5 | — | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
3 commercial parties on the notice- Jim Hughes Coaches LtdFramework contractor
- Stanley Travel (North East) LtdFramework contractor
- Transport2 Ltd T/A KuraFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.