Find a TenderClosedTender notice
Published 8 Jul 2025, 13:45 BST

Official UK procurement notice

Commission of Newport City Highlight Video

Official notice

Authority: Newport City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Published estimate£70,000£84,000 inc. VAT
Submissions closed 1 Aug 2025
Contract term 1 moends 30 Sept 2025 · extension options published · starts 26 Aug 2025

What is being bought

Published requirement description

Newport City Council wishes to commission a visualisation of developments across the city, in one or more final products, highlighting the following:

  • Completed projects
  • Projects underway
  • Future plans/ambitions
  • Major companies and external investment
  • Key attractions.This will primarily be delivered in video format, for use on various platforms including web and social media. Static versions/stills will also be required for use in promotional collateral such as brochures and bid documents.

CPV: Motion picture and video services

The lotProcurement structure

single lot · value published
Lot #1 1 moSMEVCSEPublished value£70,000
Contract period: 26 Aug 2025 – 30 Sept 2025 (1 mo)Value: £70,000 exc. VAT · £84,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Completed video to be updated when new developments occur in the city of Newport

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Project Methodology & Delivery: 60%
  • Price for Delivery of Newport Highlights Video: 40%
Published award criteria (2)
  • Project Methodology & Delivery: Various Questions relating to
  • Price for Delivery of Newport Highlights Video: Costs attributed to project methodology and its delivery, staff costs, technology costs to deliver the brief
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
8 Jul 2025, 13:45 BST
Last source update
8 Jul 2025, 13:45 BST
Authority reference
NCC202500119
FTS notice number
2025/S 000-038241
Latest notice
Tender notice (UK4)
Classification (CPV)
Motion picture and video services
Delivery area
Wales (UKL21)
Official registry OCID
ocds-h6vhtk-055b23 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
1 Aug 2025, 12:00 BST
Clarification deadline
25 Jul 2025, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk ↗ If you are not already registered as a supplier on the above, please register as follows: 1. Register your company on the etenderwales portal (this is only required once)- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk- ↗ Click the “Suppliers register here” link- Agree to the terms and conditions and click “continue”- Enter your correct business and user details- Note the username you chose and click “Save” when complete- You will shortly receive an email with your unique password (please keep this secure)2. Express an Interest in the Project- Login to the portal with the username/password- Click the “ITT Open to All Suppliers” link. - Click on the relevant ITT (ITT_118520) to access the content.- Click the “Express Interest” button in the “Actions” box on the page.- This will move the ITT into your “My ITT” page. (This is a secure area reserved for your projects only)- Click on the ITT code to access the content3. Responding to the tender- You can now choose to “Create Response” or “Decline to Respond” (please give a reason if declining)- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification- Note the deadline for completion, then follow the onscreen instructions to complete the ITT- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)If you require any further assistance use the online help Home , or the etendering help desk is available Mon – Fri (8am – 6pm) on:- Phone: 0800 069 8634

Timeline

8 Jul 2025 → 26 Aug 2025 · 4 dates
  1. Tender notice published
    8 Jul 2025, 13:45 BST
  2. Clarification questions by
    25 Jul 2025, 16:00 BST
  3. Submission deadline
    1 Aug 2025, 12:00 BST
  4. Contract starts
    26 Aug 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    8 Jul 2025, 13:45 BST
    UK4

Contracting authority & participating public bodies

Newport City Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PWLP-4583-NQGG Civic Centre, Newport, Wales, NP20 4URContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender