Community Dental Electronic Patient Records and Digital X - Ray

Official notice

Authority: COUNTY DURHAM AND DARLINGTON NHS FOUNDATION TRUST (Central government)

GoodsAbove threshold

Sectors: Medical Devices & Pharma (33)Software Packages & ERP (48)Health & Social Care (85) Delivery: North East (UKC)

Planned pipeline valueValue not publishedpipeline notice, not a live tender

Tender notice expected Date not publishedfrom the planned procurement notice

Contract term 3 yrsends 31 Mar 2029 · starts 1 Apr 2026

What is being bought

Published requirement description

The Service requires a dental specific digital software system and digital radiographs. This is to ensure that safe, effective and high-quality care is provided to patients, reduction in unnecessary administrative time and improve the ability to extract datasets and submit mandatory activity data to NHS Business Service Authority (BSA) and Dental Commisoners, thus improving overall efficiency. It will also ensure that the Service meets the NHSE requirements (Prerequisites - NHS England Digital) that all primary care dental services electronically submit all activity on completion of a course of treatment (COT) to the BSA, record dental activity via Snowmed-CT coding and be Patient Level Information and Costing System (PLICS) compliant.

This pre-market engagement is to consult on the system specification which may result in a tender opportunity in the future.

CPV: Dental X-ray · Dental practice and related services · Radiography devices · Software package and information systems

The lotProcurement structure

single lot · no lot value published

Lot #1Planned 3 yrs

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs)

Delivery: North East

33111500 Dental X-ray 33111600 Radiography devices 48000000 Software package and information systems 85130000 Dental practice and related services

Procedure terms & legal framework

From the official record

Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Past planning notice
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 18 Jul 2025, 16:05 BST
Last source update: 18 Jul 2025, 16:05 BST
Authority reference: W173813
FTS notice number: 2025/S 000-041408
Latest notice: Preliminary market engagement notice (UK2)
Classification (CPV): Dental X-rayDental practice and related servicesRadiography devicesSoftware package and information systems
Delivery area: North East (UKC)
Official registry OCID: ocds-h6vhtk-05625b Find a Tender

How it was run

Official notice

Submission deadline: —

Timeline

18 Jul 2025 → 1 Apr 2026 · 3 dates

Planning notice published
18 Jul 2025, 16:05 BST
Market engagement
1 Aug 2025, 23:59 BST
This is market consultation under Section 16-17 of the Procurement Act 2023. The scope is to consult with the market on current system availability.
Please submit expressions of interest via Atamis using the following link: atamis-1928--prospend.vf.force.com/apex/CS_ContractPage ↗
The deadline for the expression of interest is noon 8/08/2025.
The Trust require a demonstration of potential software/systems via Teams week commencing 18th August 2025, followed by predefined question and answer session.
Contract starts210 days ago
1 Apr 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender

Preliminary market engagement notice published
18 Jul 2025, 16:05 BST
UK2

Commercial outcome & contract awards

Pipeline notice

Awards (0): No award published
Contracts (0): No contract published
Bid statistics: No aggregate bid statistics published

Contracting authority & participating public bodies

COUNTY DURHAM AND DARLINGTON NHS FOUNDATION TRUST

Contracting authorityPublic authority - central government GB-PPON: PQLT-2871-PCJY Hollyhurst Road, Darlington, North East, DL3 6HXContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender18 Jul 2025, 16:05 BST