Official UK procurement notice
Conservation Architect Design Team Framework Agreement
Authority: North Lanarkshire Council (Local council)
What is being bought
Published requirement descriptionNorth Lanarkshire Council’s (the Council) Growth Team are tasked with town centre regeneration across the North Lanarkshire geographic area. A programme to identify, purchase and reconfigure / repurpose town centres sites to primarily residential accommodation is ongoing however given the age and heritage of town centre buildings in North Lanarkshire, appropriate conservation of the buildings will be required.
Additionally, The Council has an approved programme to deliver 5,000 new homes by 2035. The Councils New Supply Team is responsible for the delivery of this large- scale programme and its challenges, not least, the procurement of design consultants and contractors to build the houses to the required standard, within the timescale required and at a competitive cost.
Accordingly, the Council intends to implement a framework agreement to enable appointment of multiple conservation architect consultants to lead a multi-disciplinary design team that includes (but not limited to) structural / civil engineers, quantity surveyors, and specialist surveyors as required (i.e., rot, asbestos, traffic, acoustic etc.) to provide a design for the conservation of selected buildings through the RIBA stages from 0 – 6. This approach should provide the Council with a direct route to market for future projects as and when they come to fruition.
- Recurrence: The Framework Agreement will be awarded for a total of 48 months (24 plus 12 plus 12). Following expiry of the Framework Agreement, the Council may elect to re-tender requirements.
CPV: Advisory architectural services · Architectural and related services · Architectural design services · Architectural, construction, engineering and inspection services · Architectural, engineering and planning services · Architectural, engineering and surveying services · Construction consultancy services · Construction management services · Construction supervision services · Construction-related services · Consultative engineering and construction services · Engineering services · +7 more
How this framework works
From the published notice- Places
- up to 6 suppliers · 9 bids received (1.5 per place) · 4 appointed
The lotProcurement structure
single lot · no lot value publishedLot #1The Council requires the provision of Royal Incorporation of Architects in Scotland…AwardedRenewal
The Council requires the provision of Royal Incorporation of Architects in Scotland (RIAS) (or acceptable equivalent) conservation accredited architectural consultancy services associated with the design for the conversion of existing buildings and / or construction of new build housing including, but not limited to, the following areas:
-Design and documentation services compatible with the RIBA plan of work 2020 stages 0 – 6 from initial feasibility through detailed design works; and
-Contract administration services during site works and handover
The properties / sites being pursued by the Council for regeneration are primarily, but not exclusively, listed buildings and therefore the Council is looking for a conservation accredited architect to lead a design team through various RIBA stages depending on project specific requirements.
Additionally, the Framework Agreement may also require the provision of engineering consultancy services (sub-contracted as necessary) as required to complete the design for the conversion of existing buildings and / or construction of new build housing, specifically, but not limited to, the following disciplines:
-Structural Engineer;
-Civil Engineer;
-M&E Engineer;
-Acoustic Engineer;
-Asbestos Surveyor;
-Rot Surveyor;
-Landscape Design;
-Energy Consultancy;
-Retrofitting Co-ordinator; and
-Ecological Specialists (i.e. bat, invasive species etc.)
Consultant’s may also have the capability and capacity to fulfil the roles of contract administrator and principal designer in order to plan, manage, monitor and coordinate the pre-construction phase. This includes managing and mitigating any potential health and safety risks throughout the design process. Additional services as mutually agreed between the Council and Consultant may also be required.
Consultant‘s must be able to provide all roles and services stated within a Call-Off Contract. The primary contractual relationship will sit with the Council and the appointed Consultant; however, collateral warranties agreement may be required between the Consultants and any third-party sub-contractor (s) to support the delivery of Services.
Further information in regards to the scope of the Framework Agreement is detailed within condition 2.5 of the ITT document within the PCS-T System.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Skillset Availability and Qualifications: 17%
- Delivery of Services: 18%
- Project Management: 15%
- Project Completion, Handover and Post Occupancy: 10%
- Fair Work First: 5%
- Community Benefits Methodology: 2%
- Community Benefits Offering: 3%
- price: 30%
Published award criteria (8)
- Skillset Availability and Qualifications: 17
- Delivery of Services: 18
- Project Management: 15
- Project Completion, Handover and Post Occupancy: 10
- Fair Work First: 5
- Community Benefits Methodology: 2
- Community Benefits Offering: 3
- Price: 30
- Suitability
SPD (Scotland) 4A1.b - Bidders must be registered or enrolled in the relevant trade register kept in the Member State of its establishment (as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.
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SPD (Scotland) 4A1.b - Within the Qualification Envelope, Bidder’s should provide a response confirming that they are on a relevant trade register i.e. Companies House and provide their Company Registration Number.
Bidders identified for appointment to the Framework Agreement will be required to provide evidence that demonstrates they are registered or enrolled in the relevant trade register i.e. a certificate of incorporation. This element will be assessed on a pass / fail basis.
- Economic & financial standing
SPD (Scotland) 4B.4 - Bidders will be required to state the value(s) for the following financial ratio: Acid Test ratio of 1.00 and above.
The acceptable range for Acid Test financial ratio is the bidders most recent financial year where fully audited accounts are available.
The Acid Test financial ratio will be calculated as follows:
Liquid Assets (Cash and Cash Equivalents + Marketable Securities + Accounts Receivable) / Current Liabilities
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SPD (Scotland) 4B.5 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Framework Agreement, the types and levels of insurance indicated below:
- Professional Indemnity – minimum 5m GBP (FIVE MILLION POUNDS STERLING) in the aggregate.
- Employer’s (Compulsory) Liability Insurance - minimum 10m GBP (TEN MILLION POUNDS STERLING) for any one occurrence and in the aggregate
- Public Liability – minimum 10m GBP (TEN MILLION POUNDS STERLING) for any one occurrence and in the aggregate
Minimum: SPD (Scotland) 4B.4 - The Acid Test (or Quick Ratio) compares a company's most short-term assets to its most short-term liabilities to see if a company has enough cash to pay its immediate liabilities, such as short-term debt. The Acid Test ratio disregards current assets that ar… - Technical & professional ability
SPD (Scotland) 4C.1.2 - Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.
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SPD (Scotland) 4C.6.1 - Bidders will be required to confirm that at least one of their employees has the following relevant educational and professional qualifications:
-Royal Incorporation of Architects in Scotland (RIAS) Accreditation in Conservation Architecture (or suitable equivalent)
Should a Bidder feel their staff have a suitable equivalent qualification / accreditation to that stated above, it is the Bidders responsibility to clarify this within the Council during the tender phase of the Procurement by the deadline for clarification messages.
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SPD (Scotland) 4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the Framework Agreement.
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SPD (Scotland) 4D.1 - Full details of the selection criteria in regards to Quality Assurance is located within condition 3.2 of the ITT document within the PCS-T System.
Minimum: PD (Scotland)4C.1.2 - Bidders should provide a minimum of two (2) examples of contractual arrangements they have held over the past three (3) years which best demonstrates their relevant experience to deliver requirements within the Framework Agreement which were similar in regar…
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Conservation Architect Design Team Framework Agreement” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · The Framework Agreement will be awarded for a total of 48 months (24 plus 12 plus 12). Following expiry of the Framework Agreement, the Council may elect to re-tender requirements.
- First published
- 28 Feb 2022, 10:32 GMT
- Last source update
- 6 Jul 2022, 16:28 BST
- Award evaluation window
- 5 Apr 2022 – …
- Authority reference
NLC-CPT-21-110- FTS notice number
2022/S 000-018534- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-031b9eFind a Tender
- Electronic trading
- electronic ordering · electronic payment
- Performance terms
Further information on Framework Agreement monitoring conditions is located within condition 2.8 of the ITT document within the PCS-T System.
- Review procedure
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: Following completion of the Procurement, it is the Council intention to appoint a maximum of six (6) Consultants within the Framework Agreement, this will be achieved by way of the appointing the Tenderers with the highest “Total Combined Score” (most economically advantageous tenders) within the Procurement to two decimal points. The Council reserves the right to increase the number of Consultants appointed to the Framework Agreement where the Council considers this necessary to ensure sufficient competition and equal treatment of all Tenderers within the Procurement Full details of the Council's approach to appointments within the Framework Agreement is detailed in condition 2.2 of the ITT Document. --- Tenderers are encouraged to review and familiarise themselves with the ITT document located within the Supplier Attachment Area of the PCST System prior to submitting a Tender. --- Bidders must complete the SPD (Scotland) within the Qualification Envelope of the PCST System as part of their submitted Tender. Further to Section III of this contract notice, the following minimum criteria will also apply: Part II – Information Concerning the Bidder A: Information About the Bidder; B: Information About Representatives of the Bidder; C: Information About Reliance on the Capacities of Other Entities; and D: Information Concerning Sub-contractors on Whose Capacity the Bidder Does Not Rely. Minimum level(s) of standards required: The information required in Part II of the SPD (Scotland) is for information only and therefore will not be assessed however the Councils may choose not to select a Bidder that cannot provide basic company information. Bidders should ensure that they submit appropriate SPD (Scotland) completed by other members of the group, if they are bidding as part of a group, others on whose capacity they rely, and known subcontractors on whose capacity they do not rely on, to satisfy any aspect of the SPD (Scotland). Part III – Exclusion Grounds Minimum level(s) of standards required: Bidders will be assessed as a FAIL and will be excluded from the Procurement if they detail that they are in any of the situations referred to in regulation 7 to 13 assessed in accordance with regulation 58 of the Public Contracts (Scotland) Regulations 2015 Part VI – Concluding statements Minimum level(s) of standards required: Bidders unable to complete this part of the SPD (Scotland) may be excluded from the Procurement. --- All Tenderers must complete the Qualification, Technical and Commercial Envelopes within the PCS-T System as instructed. --- Late Tenders will not be considered under any circumstances. The Council will not provide additional notification to any Bidder of the rejection of a late Tender. For the avoidance of any doubt, automated messages confirming receipt of a Tender should not be taken to imply acceptance of it by the Council. The complete Tender (complete with SPD (Scotland)) should be submitted in accordance with the instructions given with the Form of Tender signed by an authorised representative i.e. company director or secretary (as registered within Companies House) or by a person authorised by the Bidder to do so. The Council reserves the right to exclude any unclear, erroneous, qualified and / or incomplete Tenders received. (SC Ref:698183)
How it was run
Official notice- Appointment period ends
- 5 Apr 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- document
- Bids opened
- 5 Apr 2022, 12:30 BST
Timeline
5 Apr 2022 → 30 Sept 2022 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown5 Apr 2022, 12:00 BST
- Bids opened5 Apr 2022, 12:30 BST
- Notice published6 Jul 2022, 16:28 BST
- Bids must remain valid until30 Sept 2022, 23:59 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete6 Jul 2022, 16:28 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 018534-2022-NLC-CPT-21-110-1
- Signed
- 23 Jun 2022
- Value
- £3,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 9bids · 9 electronic | 9 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Scottish CourtsReview body
Framework contractors & participating bidders
4 commercial parties on the notice- MAST Architects (MASTARCH Ltd)Framework contractor
- Page \ Park Architects LtdFramework contractor
- Robert Potter and Partners LLPFramework contractor
- Smith Scott Mullan AssociatesFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.