Official UK procurement notice
Consultant Brief - Project Director
Authority: Fife Employment Access Trust
What is being bought
Published requirement descriptionSee project brief as the role is wider than the CPV code
CPV: Construction-site supervision services
The lotProcurement structure
single lot · value publishedLot #1The key responsibilities and accountabilities include:AwardedPublished value£120,000
The key responsibilities and accountabilities include:
- As the Project Director, you will lead the Flax Mill Renovation Project and deliver
exemplar conservation and refurbishment that respects and preserves the original
design intent, while maximising access and benefit for all.
- Manage the project from initial construction works to project close in accordance with
recognised Project Management processes, producing, circulating and maintaining all
project controls and documentation with particular emphasis on governance, managing
risk, quality, cost, programme and change. Note this activity may in due course be
undertaken in collaboration with external project managers. FEAT will also provide a
Project Manager on a part-time basis, highlighted in Annex A (Programme Management
Structure)
- Lead on the delivery of the overall Project Brief in consultation with internal teams and
stakeholder groups. The Client Brief will set out the aims and objectives of the Project,
its budget, programme and quality standards for approval by the charity, including but
not limited to:
a. Project Management Structure and Strategy
b. Conservation Statement in collaboration with the conservation architect and
construction project manager
c. Operations plan in collaboration with existing staff and consultant teams
d. Stakeholder management
e. Ongoing fundraising plan
f. Change management process
g. Risk and opportunity management process
h. Future and ongoing maintenance strategy
- Continually manage and monitor project quality, budget and programme, managing
change and provide early warning of damaging divergence, risks and opportunities.
Take action to rectify or mitigate as required and report regularly to the Joint Sponsor
Group, Fife Employment Access Trust senior leadership and Board.
- Ensure that Project delivery is managed in a sustainable a way as possible with
minimum environmental impact.
- Produce specific briefing documents for consultants as required, specifically
Interpretative Design Team.
- Consider, consult and advise on optimum contract and insurance arrangements for the
Project.
- Bring together an existing internal staff team, to work alongside the external consultant
team to develop and deliver the project and maximise shared learning.
- Review design team proposals and monitor standards of workmanship to ensure
compliance with the project brief.
- Manage and monitor project delivery to ensure compliance with all statutory regulation
including the Client duties contained in the Construction Design and Management
Regulations 2015.
- Collate and maintain the Project Risk Register and advise FEAT/Joint Sponsor Group on
the management of Project risk.
- Consult, liaise, inform and negotiate at all stages of the project with the local planning
and building control authority, major funders and other key external stakeholders, to
allow them to act as advocates for the project.
- Represent the Project at internal, local, national and international forums.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 80%
- cost: 20%
Published award criteria (2)
- Quality: 80
- cost: 20
- Suitability
Essential
Degree or equivalent qualification in project management.
The ability to exercise precise and effective budgetary control.
Ability to travel to meetings at Silverburn Park, other Fife-based sites and elsewhere,
including virtual meetings.
Knowledge/appreciation of best practice in conservation of heritage assets.
Highly developed influencing and negotiating skills.
Excellent communication skills and experience of managing communications with
diverse stakeholder groups.
The interpersonal skills to allow you to lead and contribute to a large team of experts
and to promote the project to funders, statutory authorities our members and other
communities of interest.
Desirable
Professional Built Heritage or equivalent Conservation Accreditation.
Post graduate qualification in heritage conservation.
Membership of an appropriate professional body eg RIAS, RIBA, RICS, APM.
Experience
Essential
Demonstrable experience of:
o Developing, managing and driving forward significant and complex
conservation projects.
o Developing and delivering effective stakeholder management.
o Managing diverse teams of client side and external specialists to deliver
successful projects.
o Experience of project specific procurement processes
o Producing complex project briefing documents.
o Working in a leadership role on high value, high profile, multi-faceted projects
involving built and landscape heritage assets
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 4 Jul 2023, 13:01 BST
- Last source update
- 7 Nov 2023, 16:51 GMT
- Award evaluation window
- 11 Jul 2023 – …
- Authority reference
FEAT02- FTS notice number
2023/S 000-032972- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03dea3Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
Publisher note: (SC Ref:749705)
How it was run
Official notice- Submission deadline
- 10 Jul 2023, 12:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 11 Jul 2023, 12:00 BST
Timeline
10 Jul 2023 → 7 Nov 2023 · 5 dates- Submission deadline10 Jul 2023, 12:00 BST
- Bids opened11 Jul 2023, 12:00 BST
- Contract starts14 Aug 2023, 00:00 BST
- Bids must remain valid until31 Aug 2023, 23:59 BST
- Notice published7 Nov 2023, 16:51 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete7 Nov 2023, 16:51 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Crovetti AssociatesSME | — | — | Awarded |
Contracts
Contract 032972-2023-737341-1 · Crovetti AssociatesSME
- Signed
- 21 Aug 2023
- Value
- —
- Period
- … – 1 Apr 2026
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| The key responsibilities and accountabilities include: | 4bids · 4 electronic · 4 from abroad | 4 | — | £119,000 – £246,840 |
| Whole notice | — | — | — | £119,000 – £246,840 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kirkcaldy Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Crovetti AssociatesAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria