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Published 3 Apr 2023, 09:01 BST

Official UK procurement notice

Contract for 7 Virtual Reality Modules of Learning (Virtual Reality a Welsh Reality Project)

Official notice

Authority: Swansea University (Education)

ServicesOpen procedureSME suitable
Sectors: Education & Training (80) Delivery: Wales (UKL18)
Published estimate£750,000exc. VAT
Submissions closed 5 May 2023awarded 11 Jul 2023
Awarded to Rescape innovation
Contract term 7 moends 31 Dec 2023 · starts 1 Jun 2023

What is being bought

Published requirement description

The Swansea University Programme (SUSIM) for the Faculty of Medicine, Health and Life Sciences, in partnership with Hywel Dda University Health Board has been successful in their bid for a Higher Education Council Funded Virtual Reality Project “Virtual Reality a Welsh Reality” which is an exciting opportunity to create a bespoke immersive learning curriculum using the medium of Virtual Reality to address growing clinical education challenges with innovative solutions.

Swansea University Faculty of Medicine, Health and Life Science is proposing an interprofessional simulation-based learning Virtual Reality (VR) solution to support Higher Education healthcare training needs and expand essential clinical content sessions, using an innovative and active learning approach. This system will align with key simulation-based learning standards and ensure the option to provide both a learner-led and facilitated package of curricula options within a state-of-the-art platform, with purpose-built tools and templates to support the delivery of this project.

The award funding is for the period of 2023 with a requirement to commit the funding allocation by awarding this contract by June 2023 where the successful supplier achieves the project deliverables by the end of December 2023, i.e. a minimum of 7 (seven) Modules of Learning over 7 (seven) months.

CPV: Higher education services · Industrial and technical training services · Specialist training services · Technical training services

The lotProcurement structure

single lot · value published
Lot #1Swansea University Faculty of Medicine, Health and Life Science is proposing an…Awarded 7 moPublished value£750,000

Swansea University Faculty of Medicine, Health and Life Science is proposing an interprofessional simulation-based learning Virtual Reality (VR) solution to support Higher Education healthcare training needs and expand essential clinical content sessions, using an innovative and active learning approach. This system will align with key simulation-based learning standards and ensure the option to provide both a learner-led and facilitated package of curricula options within a state-of-the-art platform, with purpose-built tools and templates to support the delivery of this project. Additional information: The award funding is for the period of 2023 with a requirement to commit the funding allocation by awarding this contract by June 2023 where the successful supplier achieves the project deliverables by the end of December 2023, i.e. a minimum of 7 (seven) Modules of Learning over 7 (seven) months.

Contract period: 1 Jun 2023 – 31 Dec 2023 (7 mo)
Delivery: Wales · Swansea University Singleton Park Campus, Oystermouth Road, SWANSEA SA2 8PP
Variant bids: not allowed
80300000 Higher education services80510000 Specialist training services80531000 Industrial and technical training services80531200 Technical training services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published sub-criteria (5)
  • Technical Requirements: 30%
  • Software & Licensing Requirements: 15%
  • Implementation and Training: 20%
  • 5-year Post-Build Support: 15%
  • price: 20%
Published award criteria (6)
  • Technical Requirements: 30
  • Software & Licensing Requirements: 15
  • Implementation and Training: 20
  • 5-year Post-Build Support: 15
  • Lead Time: 0
  • Price: 20
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
3 Apr 2023, 09:01 BST
Last source update
11 Jul 2023, 15:12 BST
Award evaluation window
5 May 2023 – …
Authority reference
SU59(23)
FTS notice number
2023/S 000-019812
Classification (CPV)
Higher education servicesIndustrial and technical training servicesSpecialist training servicesTechnical training services
Delivery area
Wales (UKL18)
Official registry OCID
ocds-h6vhtk-03b807 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: This tender was conducted electronically via ITT 101386 on etenderwales BravoSolution: https://etenderwales.bravosolution.co.uk/web/login.shtml and only tender submissions uploaded to this portal by the tender deadline were considered. (WA Ref:133114)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/web/login.shtml ↗

Submission deadline
5 May 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bid validity
90 days from the deadline
Bids opened
5 May 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/web/login.shtml ↗

Timeline

5 May 2023 → 11 Jul 2023 · 4 dates
  1. Submission deadline
    5 May 2023, 12:00 BST
  2. Bids opened
    5 May 2023, 12:00 BST
  3. Contract starts
    1 Jun 2023, 00:00 BST
  4. Notice published
    11 Jul 2023, 15:12 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    11 Jul 2023, 15:12 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 1212 from SMEs
Contracts signed 1latest 11 Jul 2023
Awarded toValueDateStatus
Rescape innovationSME——Awarded

Contracts

  • Contract 019812-2023-SU59(23)-1 · Rescape innovationSME

    Signed
    11 Jul 2023
    Value
    —
    Period
    … – 31 Dec 2023
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
12bids · 12 electronic · 12 from abroad12—£710,918 – £884,100

Contracting authority & participating public bodies

Swansea University

Contracting authorityEducationBody governed by public lawEducation Procurement Office, Swansea University, Singleton Park, Swansea, Wales, SA2 8PPContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria