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Published 9 Sept 2026, 13:31 BST

Official UK procurement notice

Contract for Cash Collection & Cash In Transit Services

Official notice

Authority: Durham County Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Financial and insurance services (66) Delivery: North East (UKC)
Published estimate£400,000≈ £200k / year · £480,000 inc. VAT
Submissions closed 26 Oct 2026
Contract term 2 yrsends 30 Nov 2028 · up to 30 Nov 2030 with extensions · starts 1 Dec 2026

What is being bought

Published requirement description

Durham County Council require the following range of services:

a) The secure collection of cash and cheques from various collection points as specified by the Council.

b) The secure storage of all cash and cheques whilst in transit.

c) The onward delivery/depositing of all cash and cheques collected, either to another collection point, or at a nominated cash receiving facility (subject to 'Approved Contractor Status'), or Bank. Based on the varying banking arrangements that Durham County Council may have in place throughout the contract period, the nominated cash receiving facilities or Bank may need to be amended.

d) When necessary, the secure overnight storage of both cash and cheques collected will be required.

e) The provision of a 'change float' service on either a scheduled or ad-hoc basis, to a specified Collection Point.

CPV: Financial and insurance services

The lotProcurement structure

single lot · value published
Lot #1Renewal 2 yrsSMEPublished value£400,000
Contract period: 1 Dec 2026 – 30 Nov 2028 (2 yrs) · up to 30 Nov 2030 with extensionsValue: £400,000 exc. VAT · £480,000 inc. VAT
Delivery: North EastEligibility: SME eligible
Extensions: The quantities stated in the Invitation to Bid documents are estimates only for the purpose of evaluation. The actual number of collections/deliveries may increase or decrease during the term of the contract. The Council makes no commitment to any level of purchases via this contract. · The contract is for an initial period of 2 years, with the option to extend for a further 2 years. That means the maximum contract term is 4 years in total.
66000000 Financial and insurance services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As stated in the Invitation to Bid Documents: Procurement Specific Questionnaire, Part 3: Conditions of Participation.

  • Technical & professional ability

    As stated in the Invitation to Bid Documents: Procurement Specific Questionnaire, Part 4.1: Contract Specific Essential Criteria.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 50%Social value: 10%
Published sub-criteria (3)
  • Technical Questions: 40%
  • Price: 50%
  • Social Value: 10%
Published award criteria (3)
  • Technical Questions
  • Price
  • Social Value
Conditions of participation2
  • Economic & financial standing

    As stated in the Invitation to Bid Documents: Procurement Specific Questionnaire, Part 3: Conditions of Participation.

  • Technical & professional ability

    As stated in the Invitation to Bid Documents: Procurement Specific Questionnaire, Part 4.1: Contract Specific Essential Criteria.

What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
9 Sept 2026, 13:31 BST
Last source update
29 Sept 2026, 17:14 BST
Award evaluation window
Submission end – 6 Nov 2026
Authority reference
OPEN20262019
FTS notice number
2026/S 000-085389
Latest notice
Tender notice (UK4)
Classification (CPV)
Financial and insurance services
Delivery area
North East (UKC)
Official registry OCID
ocds-h6vhtk-06f5a3 Find a Tender

How it was run

Official notice
Submission deadline
26 Oct 2026, 12:00 GMT
Clarification deadline
12 Oct 2026, 12:00 BST
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

The documents must be downloaded from www.open-uk.org ↗

Any questions must be raised though this Open system for a response

Timeline

9 Sept 2026 → 1 Dec 2026 · 6 dates
  1. Tender notice published49 days ago
    9 Sept 2026, 13:31 BST
  2. Latest notice published28 days ago
    29 Sept 2026, 17:14 BST
  3. Clarification questions by16 days ago
    12 Oct 2026, 12:00 BST
  4. Submission deadline2 days ago
    26 Oct 2026, 12:00 GMT
  5. Today
    28 Oct 2026
  6. Award decision expected byin 9 days
    6 Nov 2026, 23:59 GMT
  7. Contract startsin 33 days
    1 Dec 2026

Notice history

3 events · 2 releases on Find a Tender · since 9 Sept 2026
  1. Tender notice published
    9 Sept 2026, 13:31 BST
    UK4
  2. Tender notice published
    29 Sept 2026, 17:14 BST
    UK4
  3. Deadline moved to 26 Oct 2026, 12:00 GMT
    29 Sept 2026, 17:14 BST
    +21 days · was 5 Oct 2026, 12:00 BST
Published amendments (1)

Appendix D - Authorities Collection Schedule added to the questionnaire published within the OPEN Portal. Procurement Timetable updated. Deadline for submission of questions or requests for clarification extended to 12 October 2026, 12:00 noon. Submission deadline extended to 26 October 2026, 12:00 noon.

Contracting authority & participating public bodies

Durham County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PMPB-8772-VYWM Corten House, Dunholme Close, Durham, North East, DH1 5WBContact name, email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsThe procurement documents are available for unrestricted and full direct access, free of charge, via the OPEN Portal at https://www.open-uk.org/ Additional information can be obtained from the OPEN Portal. Bids must be submitted electronically via the OPEN Portal.
  • Technical specifications tenderTechnical specificationsThe Specification for this opportunity can be accessed within the procurement documents available for unrestricted and full direct access, free of charge, via the OPEN Portal at https://www.open-uk.org/ Additional information can be obtained from the OPEN Portal. Bids must be sub…

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender