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Published 8 Jul 2025, 11:42 BST

Official UK procurement notice

Contract for Custom Clearance Along with Freight and Logistic Services to the British High Commission (BHC), New Delhi

Official notice

Authority: Foreign, Commonwealth and Development Office (Central government)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Published estimate£75,080≈ £25k / year · £88,595 inc. VAT
Submissions closed 25 Jul 2025
Contract term 3 yrsends 31 Aug 2028 · up to 31 Aug 2030 with extensions · starts 1 Sept 2025

What is being bought

Published requirement description

The supplier is responsible for handling all import/export documentation, customs clearance, and duty assessments in compliance with regulations. They must manage the transportation, loading/unloading, packing/unpacking, and storage of goods—including furniture, white goods, and heavy materials—between various BHC properties. Adequate vehicles, equipment, and manpower must be provided for safe and efficient movement, including specialized handling like rope systems for overhangs. Temporary storage and proper packing materials are also to be arranged as needed.

CPV: Freight transport agency services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEVCSEPublished value£75,080
Contract period: 1 Sept 2025 – 31 Aug 2028 (3 yrs) · up to 31 Aug 2030 with extensionsValue: £75,080 exc. VAT · £88,595 inc. VAT
Delivery listed: India (IN)Eligibility: SME eligibleVCSE eligible
Extensions: The contract has a provision of further extension of 2 years, depending upon requirement of services and feedback of the service provider

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Technical criteria is given 60% and Commercial criteria is given 40% of the total. Marks of technical evaluation will be given out of 240 and commercial evaluation marks will be given out of 160. There are multiple technical evaluation question included in Annexure - A along with its weightage of each question.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
8 Jul 2025, 11:42 BST
Last source update
8 Jul 2025, 11:42 BST
Authority reference
CPG-12499-2025
FTS notice number
2025/S 000-038179
Latest notice
Tender notice (UK4)
Classification (CPV)
Freight transport agency services
Delivery area in notice
India (IN)
Official registry OCID
ocds-h6vhtk-055afa Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowed
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
25 Jul 2025, 17:00 BST
Clarification deadline
18 Jul 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Your tender must be submitted via the FCDO's e-sourcing portal (fcdo.bravosolution.co.uk/web/login.html ↗) in accordance with the attached ITT Instructions. Tenders submitted by any other means will not be accepted. Please also note the requirement to register and submit commonly used information on the Central Digital Platform as described in the instructions for completing the invitation to tender. Important information for all Potential Suppliers: In order to participate and gain access to the Invitation ToR Tender documentation in relation to this procurement, potential suppliers should access the FCDO's e-sourcing portal (link provided above). Once logged in, search for Project Reference No. 12361. If a potential supplier is not registered on the portal, click the 'Click here to register!' button, and follow the on-screen instructions to complete registration. Please note the portal operates a Two-Factor Authentication (2FA) login process and unregistered suppliers should read the guidance document available on the portal home page. Registration take approximately 5 minutes and is free or charge.

Timeline

8 Jul 2025 → 1 Sept 2025 · 4 dates
  1. Tender notice published
    8 Jul 2025, 11:42 BST
  2. Clarification questions by
    18 Jul 2025, 17:00 BST
  3. Submission deadline
    25 Jul 2025, 17:00 BST
  4. Contract starts
    1 Sept 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    8 Jul 2025, 11:42 BST
    UK4

Contracting authority & participating public bodies

Foreign, Commonwealth and Development Office

Contracting authorityPublic authority - central government GB-PPON: PXRR-8771-PHVX King Charles Street, London, London, SW1A 2AHContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender