Official UK procurement notice
Contract for the provision of a Collections Management System for Archives
Authority: Northumberland County Council (Local council)
What is being bought
Published requirement descriptionNorthumberland Archives is the county's archive service, responsible for collecting records relating to the history of Northumberland, its communities and people. We acquire a wide range of archives from both official and private sources relating to almost all aspects of the history of Northumberland, which are made available to the public in our Study Centres.
The Archives manages the descriptive catalogue of its holdings through a Collection Management System (CMS), providing both back-end management for staff, and front-end access for the public. Almost the entirety of our holdings (6 miles worth or records stored in over 30,000 boxes) are recorded in our CMS and the front-end catalogue allows our customers to search or browse archival descriptions in order to request material to view in our Study Centres.
CPV: Library, archives, museums and other cultural services · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£100,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: Quality Pass/fail Quality 60% Price 40%
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 25 Sept 2025, 11:17 BST
- Last source update
- 28 Nov 2025, 11:37 GMT
- Authority reference
NCC1604- FTS notice number
2025/S 000-059576- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05a1cbFind a Tender
How it was run
Official notice- Submission deadline
- 24 Oct 2025, 12:00 BST
- Clarification deadline
- 15 Oct 2025, 12:00 BST
- Electronic submission
- Allowed
Tenders must be submitted electronically via the Open system: www.open.org ↗
Timeline
25 Sept 2025 → 1 Dec 2025 · 5 dates- Tender notice published398 days ago25 Sept 2025, 11:17 BST
- Clarification questions by378 days ago15 Oct 2025, 12:00 BST
- Submission deadline369 days ago24 Oct 2025, 12:00 BST
- Latest notice published334 days ago28 Nov 2025, 11:37 GMT
- Contract starts332 days ago1 Dec 2025
Notice history
3 events · 2 releases on Find a Tender · since 25 Sept 2025- Tender notice published25 Sept 2025, 11:17 BSTUK4
- Procurement termination notice published28 Nov 2025, 11:37 GMTUK12
- Status changed to complete28 Nov 2025, 11:37 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 28 Nov 2025 | CancelledGoing back to market with revised specification |
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender