Official UK procurement notice
Core HR System · UK public procurement notice
Authority: Trinity House·Consortium: 2 public authorities
Sectors: Software Packages & ERP (48) Delivery: UK
Published estimate£480,000exc. VAT · 1 value update
Submissions closed 3 Oct 2024awarded 3 Oct 2024
Awarded to IRIS Software Limited
What is being bought
Published requirement descriptionProvision of a core HR system
CPV: Time accounting or human resources software package
The lotProcurement structure
single lot · value publishedLot #1Provision of a core HR system (implementation and licensing)AwardedRenewalPublished value£480,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (7)
- Quality of technical proposal. Methodology to carry out requirement including timed implementation plan.: 15%
- Capability of proposed system, to deliver against the MoSCoW requirements list: Delivery against “Must” criteria within Annex 2: 17%
- Capability of proposed system, to deliver against the MoSCoW requirements list: Delivery against “Should” criteria within Annex 2: 6%
- Capability of proposed system, to deliver against the MoSCoW requirements list: Delivery against “Could" criteria within Annex 2: 2%
- Quality and availability of support and maintenance services and how this will be delivered though the lifetime of the contract, including acceptance of TH or suitability of proposed KPIs: 15%
- Demonstrate existing or planned activities undertaken by your organisation to identify and mitigate cyber security risks within the supply chain relating to this contract.: 10%
- Transparent and competitive pricing against all criteria: 30%
Published award criteria (7)
- Quality of technical proposal. Methodology to carry out requirement including timed implementation plan.: 15
- Capability of proposed system, to deliver against the MoSCoW requirements list: Delivery against “Must” criteria within Annex 2: 17
- Capability of proposed system, to deliver against the MoSCoW requirements list: Delivery against “Should” criteria within Annex 2: 6
- Capability of proposed system, to deliver against the MoSCoW requirements list: Delivery against “Could" criteria within Annex 2: 2
- Quality and availability of support and maintenance services and how this will be delivered though the lifetime of the contract, including acceptance of TH or suitability of proposed KPIs: 15
- Demonstrate existing or planned activities undertaken by your organisation to identify and mitigate cyber security risks within the supply chain relating to this contract.: 10
- Transparent and competitive pricing against all criteria: 30
What this means for your bid
- Price carries 30 of 95 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 19 Apr 2024, 12:05 BST
- Last source update
- 22 May 2025, 10:05 BST
- Award evaluation window
- 3 Oct 2024 – …
- Authority reference
CM13- FTS notice number
2025/S 000-024516- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-045392Find a Tender
Publisher note: To view this notice, please click here: https://trinityhouse.delta-esourcing.com/delta/viewNotice.html?noticeId=951347673 GO Reference: GO-2025522-PRO-30685755
How it was run
Official notice- Submission deadline
- 3 Oct 2024, 17:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 3 Oct 2024, 17:00 BST
Timeline
1 Sept 2024 → 22 May 2025 · 4 dates- Next notice expected1 Sept 2024, 00:00 BST
- Submission deadline3 Oct 2024, 17:00 BST
- Bids opened3 Oct 2024, 17:00 BST
- Notice published22 May 2025, 10:05 BST
Notice history
7 events · 3 releases on Find a Tender · since 3 Sept 2024- Published value updated to £480,0003 Sept 2024, 12:05 BSTwas £400,000
- Status changed to active3 Sept 2024, 12:05 BST
- Procurement method changed3 Sept 2024, 12:05 BST
- Deadline published: 3 Oct 2024, 17:00 BST3 Sept 2024, 12:05 BST
- Buyer details updated3 Sept 2024, 12:05 BST
- Status changed to complete22 May 2025, 10:05 BST
- Buyer details updated22 May 2025, 10:05 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £1,066,3231 contract exc. VAT
Bids received 8
Contracts signed 1latest 3 Oct 2024
| Awarded to | Value | Date | Status |
|---|---|---|---|
| IRIS Software Limited | £1,066,323 † | — | Awarded |
Contracts
Core HR system · IRIS Software Limited
- Signed
- 3 Oct 2024
- Value
- £1,066,323
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeBidders & participating suppliers
1 commercial party on the notice- IRIS Software LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.