Find a TenderAwarded
Published 31 Jul 2023, 14:36 BST

Official UK procurement notice

Corporate Booking System · UK public procurement notice

Official notice

Authority: North Lanarkshire Council (Local council)

GoodsOpen procedureSME suitable
Published estimate£6,000,000exc. VAT50% below published estimate
Submissions closed 1 Sept 2023awarded 24 May 2024
Awarded to Gladstone MRM Limited

What is being bought

Published requirement description

Provision of Corporate Booking System.

  • Recurrence: Likely that the contract will require renewal.

CPV: Industry specific software package

The lotProcurement structure

single lot · no lot value published
Lot #1See Annex 1 Details of Requirements and Statement of RequirementsAwardedRenewal
Delivery: Scotland · Members of the public may access the system outwith North Lanarkshire boundaries.
Extensions: 2 x Optional Extensions of 12 months each.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published sub-criteria (3)
  • Quality: 35%
  • Statement of Requirements: 15%
  • price: 50%
Published award criteria (3)
  • Quality: 35
  • Statement of Requirements: 15
  • Price: 50
Conditions of participation3
  • Suitability

    4A.1: If required by the member state, Tenderers are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

    4A.2: Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.

    Bidders must confirm if they hold the particular authorisation or memberships.

    Failure to do so may result in the Tenderer being disqualified from the competition

  • Economic & financial standing

    Tenderers must respond to SPD Questions 4B.1.2, 4B1.3, 4B.4. 4B.5.1b, 4B.5.2 and 4B.5.3.

    Acid Test Ratio - The acid-test, or quick ratio, compares a company's most short-term assets to its most short-term liabilities to see if a company has enough cash to pay its immediate liabilities, such as short-term debt. The acid-test ratio disregards current assets that are difficult to liquidate quickly such as inventory. The acid-test ratio may not give a reliable picture of a firm's financial condition if the company has accounts receivable that take longer than usual to collect or current.

    Minimum: Employers Liability - 10000000GBP each and every claim and in the annual aggregate Public Liability - 5000000GBP each and every claim and in the annual aggregate Product Indemnity - 5000000GBP each and every claim or in the annual aggregate. Sofware development insurance may be r…
  • Technical & professional ability

    4C1.2 Tenderers will be required to demonstrate that they have the relevant experience to deliver the services/supplies as described in this Contract Notice.

    4C.10 Tenderers will be required to provide the proportion (i.e. percentage) of the contract that they intend to subcontract.

    4D.1 Tenderers are required to provide a statement that demonstrates that they have the relevant quality assurance standards in place as described in part III.1.3 of the FTS Contract Notice or the relevant section of the Site Notice.

    4D.2 Tenderers are required to provide a statement that demonstrates that they have the relevant environmental management standards in place as described in part III.1.3 of the FTS Contract Notice or the relevant section of the Site Notice.

    Minimum: 4C 1.2 Successful delivery of two contracts of a similar scope and nature which have been fulfilled in any of the three years prior to the publication of this notice. Tenderers must provide verifiable evidence of each contract relied upon to demonstrate achievement of this standa…
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Likely that the contract will require renewal.
First published
31 Jul 2023, 14:36 BST
Last source update
31 May 2024, 10:58 BST
Award evaluation window
1 Sept 2023 – …
Authority reference
NLC-CPT-22-173
FTS notice number
2024/S 000-016977
Classification (CPV)
Industry specific software package
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-03ebbb Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Please refer to tender documents.

Review and risk notes
Review procedure

An economic operator that suffers, or is at risk of suffering, loss or damage attributable

to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the

Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court

or the Court of Session.

Publisher note: (SC Ref:768083)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
1 Sept 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
1 Sept 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

1 Sept 2023 → 31 May 2024 · 3 dates
  1. Submission deadline
    1 Sept 2023, 12:00 BST
  2. Bids opened
    1 Sept 2023, 12:00 BST
  3. Notice published
    31 May 2024, 10:58 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    31 May 2024, 10:58 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £3,000,0001 contract exc. VAT
Bids received 32 from SMEs
Contracts signed 1latest 24 May 2024
Awarded toValueDateStatus
Gladstone MRM LimitedSME£3,000,000 †—Awarded

Contracts

  • Contract 016977-2024-NLC-CPT-22-173-1 · Gladstone MRM LimitedSME

    Signed
    24 May 2024
    Value
    £3,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic · 3 from abroad2——

Contracting authority & participating public bodies

North Lanarkshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre, Windmillhill Street, Motherwell, Scotland, ML1 1ABContact email Published organisation website ↗

Dispute resolution & review bodies

  • Scottish CourtsReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice
  • Gladstone MRM LtdAwarded supplier Gladstone House, Hithercroft Road, Wallingford, UK, OX10 9BT

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.