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Published 14 Aug 2025, 12:46 BST

Official UK procurement notice

Council Chamber - Audio Visual Equipment Refresh

Official notice

Authority: Bolton Council (Local council)

GoodsBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Radio, television, communication, telecommunication and related equipment (32) Delivery: North West (UKD3)
Published estimate£135,000≈ £45k / year · £135,000 inc. VAT · 1 value update26.7% below final estimate
Submissions closed 17 Sept 2025awarded 27 Jan 2026
Awarded to Auditel Rental and Service ltd
Contract term 3 yrsends 30 Nov 2028 · up to 30 Nov 2030 with extensions · starts 1 Dec 2025

What is being bought

Published requirement description

The Borough Council of Bolton ("the Authority") is looking to procure a contract for a Council Chamber - Audio-Visual Equipment Refresh.

This Procurement is being conducted in accordance with the Act using the Open Procedure.

CPV: Audio-visual equipment

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£135,000
Contract period: 1 Dec 2025 – 30 Nov 2028 (3 yrs) · up to 30 Nov 2030 with extensionsValue: £135,000 exc. VAT · £135,000 inc. VAT
Delivery: North WestEligibility: SME eligible
Extensions: If the Authority is satisfied with the ongoing contract and the Contractor agrees to extend.
32321200 Audio-visual equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 35%Price: 45%Social value: 20%
Published award criteria (3)
  • Quality
  • Social Value
  • Price
What this means for your bid
  • Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 35 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
14 Aug 2025, 12:46 BST
Last source update
27 Jan 2026, 11:53 GMT
Authority reference
Q095
FTS notice number
2025/S 000-049628
Latest notice
Contract award notice (UK6)
Classification (CPV)
Audio-visual equipment
Delivery area
North West (UKD3)
Official registry OCID
ocds-h6vhtk-0587d8 Find a Tender

How it was run

Official notice
Submission deadline
17 Sept 2025, 16:00 BST
Clarification deadline
10 Sept 2025, 16:00 BST
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.the-chest.org.uk ↗

Timeline

14 Aug 2025 → 27 Jan 2026 · 6 dates
  1. Planning notice published
    14 Aug 2025, 12:46 BST
  2. Tender notice published
    18 Aug 2025, 16:46 BST
  3. Clarification questions by
    10 Sept 2025, 16:00 BST
  4. Submission deadline
    17 Sept 2025, 16:00 BST
  5. Contract starts330 days ago
    1 Dec 2025
  6. Latest notice published272 days ago
    27 Jan 2026, 11:53 GMT

Notice history

8 events · 3 releases on Find a Tender · since 14 Aug 2025
  1. Pipeline notice published
    14 Aug 2025, 12:46 BST
    UK1
  2. Tender notice published
    18 Aug 2025, 16:46 BST
    UK4
  3. Published value updated to £135,000
    18 Aug 2025, 16:46 BST
    was £102,000
  4. Status changed to active
    18 Aug 2025, 16:46 BST
  5. Deadline published: 17 Sept 2025, 16:00 BST
    18 Aug 2025, 16:46 BST
  6. Contract award notice published
    27 Jan 2026, 11:53 GMT
    UK6
  7. Status changed to complete
    27 Jan 2026, 11:53 GMT
  8. Contract signature expected
    6 Feb 2026, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £98,9351 award inc. VAT; no net value published
Bids received 99 from SMEs
Awarded toValueDateStatus
Auditel Rental and Service ltd6 Feb 2026 – 5 Feb 2029 · up to 5 Feb 2031Extensions: If the Authority is satisfied with the ongoing contract and the Contractor agrees to extend.£98,935 inc. VAT27 Jan 2026Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
9final-stage tenders90—

Contracting authority & participating public bodies

Bolton Metropolitan Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBJZ-9785-JTLD Town Hall, Victoria Square, Bolton, North West, BL1 1RUContact email

Bidders & participating suppliers

1 commercial party on the notice
  • AUDITEL RENTAL AND SERVICE LIMITEDAwarded supplierGB-COH: 06746577GB-PPON: PGGJ-7832-LJLZ Capital House Unit 4, Park House Business Centre, High Wycombe, South East, HP12 3DJContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender