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Published 9 Feb 2023, 12:13 GMT

Official UK procurement notice

CTO85 - GROUNDS MAINTENANCE CONTRACT 2024

Official notice

Authority: Northern Ireland Housing Executive (Public body)

11 lotsServicesOpen procedureSME suitableMax 5 lots to bidMax 5 lots per supplier
Sectors: Architecture & Engineering (71)Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: Northern Ireland (UKN)
Final published estimate£7,669,139initial estimate £28,566,581 · 2 value updates
Submissions closed 6 Dec 2023awarded 13 Mar 2024
Awarded to LANDSCAPING CENTRE LTD +3 more10 awards

What is being bought11 lots · detail below

Published requirement description

This requirement includes, but may not be limited to:

  • Grass Cutting
  • Litter lifting
  • Grass Edging
  • Informal Grass Cutting
  • Wildflower Cutting
  • Weed and Moss Control
  • Shrub/Herbaceous Bed Maintenance
  • Seasonal Bed Maintenance
  • Hedge Maintenance
  • Young Tree Maintenance
  • Hard Surface Weed and Moss Control
  • Culverts
  • Inspections for holes, ruts and tracks
  • and any other works deemed included by Client. Refer to the Procurement Documentation for full details. The Lot Contracts associated with this Competition will deliver measurable social value outcomes in accordance with Procurement Policy Note 01/21 – Scoring Social Value. The successful Economic Operator(s) will be required to support the Contracting Authority's social value objectives arising from this Procurement. Accordingly, Contract performance conditions and/or Award Criteria may relate, in particular, to social value.

CPV: Grassing services · Grounds maintenance services · Hedge trimming · Horticultural services · Landscape gardening services · Tree pruning and hedge trimming · Tree-cutting services · Tree-maintenance services · Weed-clearance services · Weed-killing services

Lots and requirements (11)Procurement structure

11 lots · 6 with a published value (£11,405,677 together) · a supplier may bid for at most 5 and win at most 5 of them · same evaluation weights on every lot
Lot #1Belfast 1 North, West, Shankill and Lisburn DairyfarmAwardedRenewalPublished value£2,008,068
Delivery: Northern Ireland
Extensions: The Contracting Authority has the option, at its sole discretion, to extend the service period by such periods as the Contracting Authority sees fit provided that the cumulative period of such extensions shall not exceed 4 four years from the date of the expiry of the initial starting date. · A new procurement competition may be run prior to the end of this Contract.Variant bids: not allowed
71421000 Landscape gardening services77312000 Weed-clearance services77312100 Weed-killing services77314000 Grounds maintenance services77314100 Grassing services77342000 Hedge trimming
Lot #2Belfast 2 South, East and Lisburn Antrim StreetAwardedRenewalPublished value£1,904,350
Delivery: Northern Ireland
Extensions: The Contracting Authority has the option, at its sole discretion, to extend the service period by such periods as the Contracting Authority sees fit provided that the cumulative period of such extensions shall not exceed 4 four years from the date of the expiry of the initial starting date. · A new procurement competition may be run prior to the end of this Contract.Variant bids: not allowed
71421000 Landscape gardening services77312000 Weed-clearance services77312100 Weed-killing services77314000 Grounds maintenance services77314100 Grassing services77342000 Hedge trimming
Lot #3North 1 East AreaAwardedRenewalPublished value£1,886,080
Delivery: Northern Ireland
Extensions: The Contracting Authority has the option, at its sole discretion, to extend the service period by such periods as the Contracting Authority sees fit provided that the cumulative period of such extensions shall not exceed 4 four years from the date of the expiry of the initial starting date. · A new procurement competition may be run prior to the end of this Contract.Variant bids: not allowed
71421000 Landscape gardening services77312000 Weed-clearance services77312100 Weed-killing services77314000 Grounds maintenance services77314100 Grassing services77342000 Hedge trimming
Lot #4South 1 North Down and Ards and South DownAwardedRenewalPublished value£859,268
Delivery: Northern Ireland
Extensions: The Contracting Authority has the option, at its sole discretion, to extend the service period by such periods as the Contracting Authority sees fit provided that the cumulative period of such extensions shall not exceed 4 four years from the date of the expiry of the initial starting date. · A new procurement competition may be run prior to the end of this Contract.Variant bids: not allowed
71421000 Landscape gardening services77312000 Weed-clearance services77312100 Weed-killing services77314000 Grounds maintenance services77314100 Grassing services77342000 Hedge trimming
Lot #5South 2 South AreaAwardedRenewalPublished value£1,011,372
Delivery: Northern Ireland
Extensions: The Contracting Authority has the option, at its sole discretion, to extend the service period by such periods as the Contracting Authority sees fit provided that the cumulative period of such extensions shall not exceed 4 four years from the date of the expiry of the initial starting date. · A new procurement competition may be run prior to the end of this Contract.Variant bids: not allowed
71421000 Landscape gardening services77312000 Weed-clearance services77312100 Weed-killing services77314000 Grounds maintenance services77314100 Grassing services77342000 Hedge trimming
Lot #6South 3 South West Area and Mid UlsterCancelledRenewalPublished value£3,736,538
Delivery: Northern Ireland
Extensions: The Contracting Authority has the option, at its sole discretion, to extend the service period by such periods as the Contracting Authority sees fit provided that the cumulative period of such extensions shall not exceed 4 four years from the date of the expiry of the initial starting date. · A new procurement competition may be run prior to the end of this Contract.Variant bids: not allowed
71421000 Landscape gardening services77312000 Weed-clearance services77312100 Weed-killing services77314000 Grounds maintenance services77314100 Grassing services77342000 Hedge trimming
Lot #7Belfast Tree SurgeryPlannedLot estimate not published

This requirement is for a Tree Surgery service within the Belfast, Lisburn and Castlereagh areas. The scope of the services required may include but may not be limited to:

  • Tree Surgery
  • Hedge Trimming
Delivery: Northern Ireland
77211400 Tree-cutting services77211500 Tree-maintenance services77340000 Tree pruning and hedge trimming
Lot #8South Area/Ards & North Down/South Down Tree SurgeryPlannedLot estimate not published

This requirement is for a Tree Surgery service within the South Area, Ards, North Down and South Down areas. The scope of the services required may include but may not be limited to:

  • Tree Surgery
  • Hedge Trimming
Delivery: Northern Ireland
77211400 Tree-cutting services77211500 Tree-maintenance services77340000 Tree pruning and hedge trimming
Lot #9Mid Ulster/South West Tree SurgeryPlannedLot estimate not published

This requirement is for a Tree Surgery service within the Mid Ulster and South West areas. The scope of the services required may include but may not be limited to:

  • Tree Surgery
  • Hedge Trimming
Delivery: Northern Ireland
77211400 Tree-cutting services77211500 Tree-maintenance services77340000 Tree pruning and hedge trimming
Lot #10West Area/Causeway Tree SurgeryPlannedLot estimate not published

This requirement is for a Tree Surgery service within the West Area and Causeway areas. The scope of the services required may include but may not be limited to:

  • Tree Surgery
  • Hedge Trimming
Delivery: Northern Ireland
77211400 Tree-cutting services77211500 Tree-maintenance services77340000 Tree pruning and hedge trimming
Lot #11East Antrim/South Antrim Tree SurgeryPlannedLot estimate not published

This requirement is for a Tree Surgery service within the East Antrim and South Antrim areas. The scope of the services required may include but may not be limited to:

  • Tree Surgery
  • Hedge Trimming
Delivery: Northern Ireland
77211400 Tree-cutting services77211500 Tree-maintenance services77340000 Tree pruning and hedge trimming

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 6 lots
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Quality Questionnaires: 30%
  • price: 70%
Published award criteria (2)
  • Quality Questionnaires: 30
  • Price: 70
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
9 Feb 2023, 12:13 GMT
Last source update
22 Mar 2024, 13:45 GMT
Award evaluation window
27 Nov 2023 – …
FTS notice number
2024/S 000-009392
Classification (CPV)
Grassing servicesGrounds maintenance servicesHedge trimmingHorticultural servicesLandscape gardening servicesTree pruning and hedge trimmingTree-cutting servicesTree-maintenance servicesWeed-clearance servicesWeed-killing services
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-03a447 Find a Tender
Contract terms
Performance terms

Please refer to Document Pack for further information.

Publisher note: The figure in section V2.4 (Initial estimated total value of the contract/lot) in respect of each lot to be awarded did not include the contingency percentage. The values shown in sections II.1.7 (Total value of the procurement) and V.2.4 (Total value of the contract/ lot), in respect of each lot to be awarded, represents the potential total value of the particular lot contract, inclusive of the initial lot Contract's service period, potential extension options and 40 percent contingency. Note, the value shown in section II.1.7 (Total value of the procurement) is rounded up from £40,488,114.72.

How it was run

Official notice
Run through: portal not identified
Language: EN

Tender documents are also served through a separate tool: https://etendersni.gov.uk/epps ↗

Submission deadline
6 Dec 2023, 15:00 GMT
Submission channel
{"written"}
Accepted languages
en
Bids opened
27 Nov 2023, 15:30 GMT

Timeline

1 May 2023 → 27 May 2024 · 5 dates
  1. Next notice expected
    1 May 2023, 00:00 BST
  2. Bids opened
    27 Nov 2023, 15:30 GMT
  3. Submission deadline
    6 Dec 2023, 15:00 GMT
  4. Notice published
    22 Mar 2024, 13:45 GMT
  5. Bids must remain valid until
    27 May 2024, 23:59 BST

Notice history

8 events · 7 releases on Find a Tender · since 25 Oct 2023
  1. Published value published: £28,566,581
    25 Oct 2023, 12:56 BST
  2. Status changed to active
    25 Oct 2023, 12:56 BST
  3. Procurement method changed
    25 Oct 2023, 12:56 BST
  4. Deadline published: 24 Nov 2023, 15:00 GMT
    25 Oct 2023, 12:56 BST
  5. Published value updated to £7,669,139
    26 Oct 2023, 11:21 BST
    was £28,566,581
  6. Deadline moved to 27 Nov 2023, 15:00 GMT
    26 Oct 2023, 11:21 BST
    +3 days · was 24 Nov 2023, 15:00 GMT
  7. Deadline moved to 6 Dec 2023, 15:00 GMT
    1 Dec 2023, 14:24 GMT
    +9 days · was 27 Nov 2023, 15:00 GMT
  8. Status changed to complete
    7 Mar 2024, 12:09 GMT
Published amendments (2 · 2 deadline changes)
WhenWhatBeforeAfterShift
—DeadlineIV.2.2)27 Nov 20236 Dec 2023+9 d
—DeadlineIV.2.2)24 Nov 20237 Dec 2023+13 d

Closing date for receipt of tender submissions has been extended to 15:00 on 06th December 2023

Closing date has been extended to 15:00 hrs on 07th December 2023

Routine re-releases (7)
  • 2023-12: 1 release · 1 Dec 2023
  • 2023-10: 2 releases · 25 Oct 2023, 26 Oct 2023
  • 2023-02: 1 release · 9 Feb 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 11
Awarded value £43,435,38511 contracts exc. VAT
Bids received 2929 from SMEs
Contracts signed 11latest 13 Mar 2024
Awarded toValueDateStatus
Lot 1 · Belfast 1 North, West, Shankill and Lisburn Dairyfarm2 awards
LANDSCAPING CENTRE LTDBelfast (North, West, South, East, Shankill) and Lisburn and Castlereagh£890,127 †—Awarded
Clive Richardson Ltd£7,516,492 †—Awarded
Lot 2 · Belfast 2 South, East and Lisburn Antrim Street2 awards
LANDSCAPING CENTRE LTDSouth 1 (North Down and Ards, South Down, and South Area)£508,974 †—Awarded
LANDSCAPING CENTRE LTD£10,752,161 †—Awarded
Lot 3 · North 1 East Area2 awards
R&M Greenkeeper LtdSMESouth 2 (South West Area and Mid Ulster)£786,873 †—Awarded
LANDSCAPING CENTRE LTD£4,666,006 †—Awarded
Lot 4 · South 1 North Down and Ards and South Down2 awards
R&M Greenkeeper LtdSMENorth 1 (West Area and Causeway Area)£392,095 †—Awarded
Clive Richardson Ltd£6,780,609 †—Awarded
Lot 5 · South 2 South Area2 awards
NORTHERN TREE SERVICES LTDSMENorth 2 (South Antrim and East Area)£369,202 †—Awarded
LANDSCAPING CENTRE LTD£4,971,857 †—Awarded

1 further award records carry no date or value.

Contracts

  • Belfast 1 (North, West, Shankill) and Lisburn Dairyfarm · Clive Richardson Ltd

    Signed
    13 Mar 2024
    Value
    £7,516,492
    Status
    active

  • Belfast 2 (South, East) and Lisburn Antrim Street · LANDSCAPING CENTRE LTD

    Signed
    13 Mar 2024
    Value
    £10,752,161
    Status
    active

  • North 1 (East Area) · LANDSCAPING CENTRE LTD

    Signed
    13 Mar 2024
    Value
    £4,666,006
    Status
    active

  • South 1 (North Down and Ards and South Down) · Clive Richardson Ltd

    Signed
    13 Mar 2024
    Value
    £6,780,609
    Status
    active

  • South 2 (South Area) · LANDSCAPING CENTRE LTD

    Signed
    13 Mar 2024
    Value
    £4,971,857
    Status
    active

  • South 3 (South West Area and Mid Ulster)

    Signed
    13 Mar 2024
    Value
    £5,800,990
    Status
    active

  • Belfast (North, West, South, East, Shankill) and Lisburn and Castlereagh · LANDSCAPING CENTRE LTD

    Signed
    4 Mar 2024
    Value
    £890,127
    Status
    active

  • South 1 (North Down and Ards, South Down, and South Area) · LANDSCAPING CENTRE LTD

    Signed
    4 Mar 2024
    Value
    £508,974
    Status
    active

  • South 2 (South West Area and Mid Ulster) · R&M Greenkeeper LtdSME

    Signed
    4 Mar 2024
    Value
    £786,873
    Status
    active

  • North 1 (West Area and Causeway Area) · R&M Greenkeeper LtdSME

    Signed
    4 Mar 2024
    Value
    £392,095
    Status
    active

  • North 2 (South Antrim and East Area) · NORTHERN TREE SERVICES LTDSME

    Signed
    4 Mar 2024
    Value
    £369,202
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Belfast 1 North, West, Shankill and Lisburn Dairyfarm5bids · 5 electronic · 5 from abroad5——
2 · Belfast 2 South, East and Lisburn Antrim Street5bids · 5 electronic · 5 from abroad5——
3 · North 1 East Area5bids · 5 electronic · 5 from abroad5——
4 · South 1 North Down and Ards and South Down5bids · 5 electronic · 5 from abroad5——
5 · South 2 South Area6bids · 6 electronic · 6 from abroad6——
6 · South 3 South West Area and Mid Ulster3bids · 3 electronic · 3 from abroad3——

Contracting authority & participating public bodies

Northern Ireland Housing Executive

Contracting authorityPublic bodyRegional or local authorityHousing and community amenities 2 Adelaide Street, Belfast, UK, BT2 8BPContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Royal Courts of JusticeReview body Belfast

Bidders & participating suppliers

4 commercial parties on the notice
  • CLIVE RICHARDSON LIMITEDAwarded supplier 54 Derrycoose Road, Portadown, UK, BT62 1LYContact email, phone
  • LANDSCAPING CENTRE LTDAwarded supplier 181B Templepatrick Road, Ballyclare, UK, BT39 0RAContact email, phone
  • NORTHERN TREE SERVICES LTDAwarded supplier HORSEPARK HOUSE MAGHERAGALL, LISBURN, UK, BT28 2QUContact email, phone
  • R M GREENKEEPER LTDAwarded supplier UNIT C1 KILCRONAGH ROAD, COOKSTOWN, UK, BT80 9HGContact email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria