Official UK procurement notice
Cyfarfodydd Hybrid Cyhoeddus a Datrysiad Gwe-ddarlledu | Public Hybrid Meetings and Webcasting Solution
Authority: Cyngor Gwynedd (Public body)
Mae'r hysbysiad hwn yn cael ei gyhoeddi i hysbysu'r farchnad o ymarfer ymgysylltu rhagarweiniol â’r farchnad gan yr awdurdod contractio. Gwahoddir cyflenwyr i gymryd rhan yn yr ymgysylltiad hwn a darparu gwybodaeth berthnasol am ddatrysiadau sydd ar gael a gallu'r farchnad. The systems need to enable seamless hybrid meetings (in-person & remote), ensure accessibility and inclusivity, provide high-quality audio-visual experience for all participants and both record and live stream public meetings and aid simultaneous translation and member voting rights.
What is being bought
Published requirement description(An English version is provided following the Welsh version.)
Mae'r hysbysiad hwn yn cael ei gyhoeddi i hysbysu'r farchnad o ymarfer ymgysylltu rhagarweiniol â’r farchnad gan yr awdurdod contractio. Gwahoddir cyflenwyr i gymryd rhan yn yr ymgysylltiad hwn a darparu gwybodaeth berthnasol am ddatrysiadau sydd ar gael a gallu'r farchnad.
Mae Cyngor Gwynedd yn edrych ar arloesedd yn y farchnad cyn caffael systemau cynadledda newydd o fewn dwy o'u Siambrau Cyngor. Nod hanfodol y systemau newydd fydd hwyluso cyfarfodydd hybrid effeithiol a chynaliadwyedd yn y dyfodol, trwy ddull system gyfan, yn unol â gofynion Deddf Llywodraeth Leol ac Etholiadau (Cymru) 2021. Mae angen i'r system alluogi cyfarfodydd hybrid di-dor (wynebol ac o bell), sicrhau hygyrchedd a chynhwysiant, darparu profiad clyweledol o ansawdd uchel i bob cyfranogwr a recordio a ffrydio cyfarfodydd cyhoeddus yn fyw a chynorthwyo cyfieithu ar y pryd a hawliau pleidleisio aelodau. Mae angen i system y Siambr hefyd gefnogi gwneud penderfyniadau tryloyw, gyda phleidleisio integredig mewn amser real.
Enghraifft o gyfarfod hybrid y Cabinet yn cael ei we-ddarlledu - gwynedd.public-i.tv/core/portal/webcast_… ↗ .
Mae'r manylion a nodir yn yr hysbysiad hwn yn rhai rhagarweiniol a gallant newid yn dilyn ymgysylltu â'r farchnad neu cyn cyhoeddi unrhyw broses dendro ffurfiol.
ENGLISH - This notice is issued to advise the market of the contracting authority's forthcoming preliminary market engagement exercise. Suppliers are invited to participate in this engagement and provide relevant information on available solutions and market capability.
Cyngor Gwynedd is looking to explore innovation in the marketplace ahead of the procurement of updated conferencing systems within two of their Council Chambers. The essential aim of the new systems will be to facilitate effective hybrid meetings and future sustainability, via a whole system approach, in line with the requirements of the Local Government and Elections (Wales) Act 2021. The systems need to enable seamless hybrid meetings (in-person & remote), ensure accessibility and inclusivity, provide high-quality audio-visual experience for all participants and both record and live stream public meetings and aid simultaneous translation and member voting rights. The Chamber system also needs to support transparent decision-making with real-time integrated voting.
An example of a hybrid Cabinet meeting being webcasted - gwynedd.public-i.tv/core/portal/webcast_… ↗ .
The details set out in this notice are preliminary and may be subject to change following market engagement or prior to the publication of any formal procurement process.
CPV: Audio-visual equipment · Installation services of communications equipment · Microphones and loudspeakers · Multimedia equipment · Video conferencing software package · Video recording or reproducing apparatus · Video-conferencing equipment
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How Cyngor Gwynedd buys Television and audio-visual equipment (CPV 3232), and who usually turns up
Cyngor Gwynedd’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Television and audio-visual equipment (CPV 3232) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 16 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid9% / 18%
2–375% / 32%
4–69% / 32%
7+6% / 18%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Awards below, close to or above the estimate, per lot. The buyer side adds below-threshold contracts with a pre-award estimate; an award inside a published range counts as close.
Past prices are a guide, not a bid price.
Below estimate56% / 57%
Within ±2%31% / 24%
Above estimate14% / 19%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 3232Published estimate£400k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 34 past lots.
A forecast, not a list of bidders.
1 bid18%
2–332%
4–632%
7+18%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender and Contracts Finder), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly. Contracts Finder appears in live search, the Retender Radar, contract pages, organisation counts, the earlier contracts and past suppliers on a tender's competition panel, the buyer's decision figure and its award against estimate; the other analytical figures are built from Find a Tender notices.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 9 Nov 2026, 14:16 GMT
- Last source update
- 9 Nov 2026, 14:16 GMT
- FTS notice number
2026/S 000-106275- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-07b7aeFind a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
9 Nov 2026 → 1 Apr 2027 · 4 dates- Planning notice published2 days ago9 Nov 2026, 14:16 GMT
- Today12 Nov 2026
- Market engagementin 27 days9 Dec 2026, 23:59 GMT
Mae'r ymgysylltu rhagarweiniol â’r farchnad yma yn gyfle i gyflenwyr sydd â diddordeb ymweld â'r siambrau ac i'r Awdurdod ymgysylltu â'r arbenigwyr diwydiant i helpu i lywio'r fanyleb derfynol a fydd yn diogelu'r swyddogaeth hanfodol hon yn y dyfodol.
Bydd y digwyddiad hwn yn cael ei gynnal ar 25ain o Dachwedd 2026 yn Siambrau'r Cyngor, Swyddfeydd y Cyngor, Stryd y Jêl, Caernarfon, Gwynedd LL55 1SH.
Fel rhan o'r broses bydd holiadur dilynol.
Cofrestrwch eich diddordeb drwy'r Hysbysiad UK2 hwn ar wefan GwerthwchiGymru. Fel arall, gall partïon â diddordeb anfon e-bost at Meinir Owen, Rheolwr Prosiect – meinirowen@gwynedd.llyw.cymru . Dylai cyflenwyr gofrestru eu diddordeb i fynychu'r digwyddiad erbyn y 18fed o Dachwedd 2026 fan bellaf.
Ni fydd yr Awdurdod Contractio yn atebol am unrhyw gostau neu dreuliau a ysgwyddir gan gyflenwyr mewn cysylltiad â chymryd rhan yn yr ymgysylltiad â'r farchnad hwn nac mewn unrhyw gam o'r broses gaffael.
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This preliminary market engagement is an opportunity for interested suppliers to visit the chambers and for the Authority to engage with said industry experts to help inform the final specification that will future proof this vital function.
This event will be happening on the 25th November 2026 in the Council Chambers, Council Offices, Shirehall Street, Caernarfon, Gwynedd LL55 1SH.
As part of the process there will be a follow-up questionnaire.
Please register you interest via this UK2 Notice on the Sell2Wales website. Alternatively, interested parties can email Meinir Owen, Project Manager – meinirowen@gwynedd.llyw.cymru . Suppliers should register their interest to attend the event by no later than 18th of November 2026.
The Contracting Authority shall not be liable for any costs or expenses incurred by suppliers in connection with participating in this market engagement or any stage of the procurement process.
- Tender notice expectedin 53 days4 Jan 2027, 23:59 GMT
- Contract startsin 139 days1 Apr 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published9 Nov 2026, 14:16 GMTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender