Decorating Supplies and Works

YPO Member and Associate Member Authorities.

Local authority councils: county, unitary, district, borough, and metropolitan councils (parish and community councils are also permissible users).

Educational establishments .

Police, fire and rescue, maritime and coastguard agency emergency services.

NHS bodies, the HSC (Northern Ireland) and ambulance services.

Central government departments and their agencies.

Registered charities.

Registered social landlords: government funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives.

Public sector buying organisations.

Further information available: www.ypo.co.uk/about/governance/tra… ↗

The Framework Agreement will be established by YPO for the supply of decorating paints, decorating supplies, decorating solutions for tenants, and painting and decorating works. The Framework will be available for use by YPO and by other eligible UK public sector contracting authorities. Call-off contracts may be awarded either by Award Without Competition or through a Competitive Selection Process, depending on the relevant Lot and the contracting authority's requirements.

For Award Without Competition, the contracting authority may award a call-off contract to the Supplier whose decorator centre branch is geographically closest to the contracting authority or to the contracting authority's end users, provided that the Supplier can meet the specific requirements of the call-off contract. Geographic location will be determined using the delivery information submitted by Suppliers as part of their Framework submission. Where more than one Supplier operates within the same geographical area, the award will be made to the highest-ranked Supplier in that area. Supplier ranking will be based on the outcome of the Framework evaluation and may be updated following annual price refreshes.

Prices under the Framework will be fixed for an initial period until 31 March 2027. After this initial period, YPO may allow an annual price refresh. Suppliers must notify YPO of any proposed pricing changes at least 45 days in advance. Refreshed pricing will be evaluated using the commercial evaluation methodology set out in the procurement documents. The updated pricing score will then be combined with the non-cost scores from the original Framework evaluation, which may result in updated Supplier rankings for the following Framework year. Contracting authorities will use the updated pricing and ranking when making Award Without Competition call-offs.

Where a Competitive Selection Process is used, all Suppliers appointed to the relevant Lot will be invited to compete. Suppliers will be required to submit sealed bids through the contracting authority's chosen e-tendering system. The contracting authority will set out its specific requirements in the call-off competition documents and may evaluate submissions against criteria including cost, quality, delivery and customer service, and social value/sustainability. Indicative weightings are provided in the Framework documents, with permitted flexibility for contracting authorities to adjust the weightings to reflect the nature of their requirement, provided the total weighting equals 100%.

At Competitive Selection Process stage, pricing may either be re-competed using a pricing schedule issued by the contracting authority or, where stated in the call-off documents, carried forward from the original Framework evaluation. Where pricing is re-competed, it is expected to be evaluated by reference to predicted annual volumes, predicted usage, or the number of sites relevant to the call-off requirement. The pricing evaluation methodology set out in the Framework documents may be used, although contracting authorities may apply an alternative methodology where this is clearly stated in the call-off competition documents.

Call-off contracts will be awarded to the Supplier submitting the most advantageous tender in accordance with the stated award criteria and evaluation methodology. Contracting authorities may also include proportionate Conditions of Participation or mandatory requirements at call-off stage where relevant to the specific contract, provided these do not contradict the requirements of the Framework Agreement.