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Published 1 Oct 2025, 12:03 BST

Official UK procurement notice

Depot Rail Semi-Automatic Sand Pumping System for Class 398

Official notice

Authority: Transport for Wales Rail Limited (Utility Buyer) (Public body)

Direct award
Sectors: Transport Equipment & Vehicles (34) Delivery: UK
Awarded value£380,000published award · exc. VAT
Award in standstill 30 Sept 2025no call for competition
Award (standstill) to Depot Rail Ltd

What is being bought

Published requirement description

The requirement is to procure a Depot Rail Semi-Automatic Sand Pumping System for Class 398 train sanding examinations.

The scope includes supplying, installing, and commissioning a system with 12 delivery points, a screw delivery mechanism, integrated dust suppression to eliminate silica dust exposure, and battery backup for operational reliability. The system will reduce examination times from 68 minutes (53 minutes for examination plus 15 minutes for unit movements) to 25 minutes plus 15 minutes for unit movement, aligning with the depot’s 40-minute throughput schedule and 5-day examination cycle for a 36-train fleet, servicing up to 8 trains per night

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: UK
34600000 Railway and tramway locomotives and rolling stock and associated parts34610000 Rail locomotives and tenders

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
1 Oct 2025, 12:03 BST
Last source update
1 Oct 2025, 16:41 BST
FTS notice number
2025/S 000-061486
Latest notice
Contract award notice (UK6)
Delivery area
UK
Official registry OCID
ocds-h6vhtk-05a5cb Find a Tender
Why no open competition
Single Suppliers Technical Reasons
Published justification

Technical reasons may also derive from specific interoperability and/or safety requirements necessary to ensure the proper functioning of the goods, services or works.

How it was run

Official notice
Submission deadline
—

Timeline

1 Oct 2025 → 10 Oct 2025 · 2 dates
  1. Notice published390 days ago
    1 Oct 2025, 16:41 BST
  2. Standstill ends381 days ago
    10 Oct 2025, 23:59 BST

Notice history

3 events · 2 releases on Find a Tender · since 1 Oct 2025
  1. Transparency notice published
    1 Oct 2025, 12:03 BST
    UK5
  2. Contract award notice published
    1 Oct 2025, 16:41 BST
    UK6
  3. Contract signature expected
    10 Oct 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £380,0001 award exc. VAT
Awarded toValueDateStatus
Depot Rail LtdSME13 Oct 2025 – 30 Jun 2026£380,00030 Sept 2025standstill to 10 Oct 2025Standstill

Contracting authority & participating public bodies

Transport for Wales Rail Limited (Utility Buyer)

Contracting authorityPublic authority - sub-central government GB-PPON: PVJP-5451-JYWQ 3 Llys Cadwyn, Pontypridd, Wales, cf37 4thContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • DEPOT RAIL LIMITEDAwarded supplierGB-PPON: PDQX-6498-DJZP Units 5/6 Sandars Road, Heapham Road Industrial Estate, England, Gainsborough, East Midlands, DN21 1RZContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender