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Published 11 May 2026, 12:10 BST

Official UK procurement notice

DfT Records Management Services 2026-2029

Official notice

Authority: Department for Transport (Central government)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Business Services & Consultancy (79) Delivery: UK
Published estimate£35,000≈ £35k / year · £42,000 inc. VAT
Submissions closed 1 Jun 2026
Contract term 1 yrends 6 Jul 2027 · up to 7 Jul 2029 with extensions · starts 7 Jul 2026

What is being bought

Published requirement description

Records management services for 10,000 boxes of ex shared services DfT Emplaoyee records.

CPV: Records management

The lotProcurement structure

single lot · value published
Lot #1Renewal 1 yrSMEPublished value£35,000
Contract period: 7 Jul 2026 – 6 Jul 2027 (1 yr) · up to 7 Jul 2029 with extensionsValue: £35,000 exc. VAT · £42,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: 2 X 12 MONTHS
79996100 Records management

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Most Economically Advantageous Tender

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
11 May 2026, 12:10 BST
Last source update
12 May 2026, 15:09 BST
Authority reference
TRGA3401
FTS notice number
2026/S 000-042929
Latest notice
Tender notice (UK4)
Classification (CPV)
Records management
Delivery area
UK
Official registry OCID
ocds-h6vhtk-06958c Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowed
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
1 Jun 2026, 23:59 BST
Clarification deadline
18 May 2026, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

dft.app.jaggaer.com ↗

Timeline

11 May 2026 → 7 Jul 2026 · 5 dates
  1. Tender notice published170 days ago
    11 May 2026, 12:10 BST
  2. Latest notice published168 days ago
    12 May 2026, 15:09 BST
  3. Clarification questions by162 days ago
    18 May 2026, 23:59 BST
  4. Submission deadline148 days ago
    1 Jun 2026, 23:59 BST
  5. Contract starts113 days ago
    7 Jul 2026, 00:00 BST

Notice history

2 events · 2 releases on Find a Tender · since 11 May 2026
  1. Tender notice published
    11 May 2026, 12:10 BST
    UK4
  2. Tender notice published
    12 May 2026, 15:09 BST
    UK4
Published amendments (1)

Please be aware that the original UK4 Notice for this opportunity was created in error and is not an opportunity. DfT will be accessing the market via an approved GCA Framework.

Contracting authority & participating public bodies

Department for Transport

Contracting authorityPublic authority - central government GB-PPON: PLTC-5358-LTWZ Great Minster House, 33 Horseferry Road, London, London, SW1P 4DRContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender